Loading...
5.2. SR 12-18-1995t y IkI RiverTO: • MEMORANDUM Mayor and City Council ITEM 5.2. FROM: Pat Klaers - City Adminis r o DATE: December 18, 1995 SUBJECT: Arts Council Presentation Cliff Lundberg, representing the Elk River Area Arts Council, is scheduled to make a presentation to the City Council on the results of the Space Needs Study. This study was undertaken by the Arts Council and was financed mainly by a grant from Arts Space Projects, Inc. Arts Space Projects, Inc. provides technical support in helping organizations develop plans for future art centers. A cover letter from Cliff and an outline of the work that has been completed is included with this memo. It is the goal of the Arts Council to have arts related space included within a Community Center or Civic Center project. By helping to identify the art • related space needs, it the hope of the Arts Council that appropriate consideration of their needs will be incorporated into a final project. C�A Most of the Councilmembers should be familiar with this study and proposal as Mr. Lundberg made a presentation on this project to the EDA at its December 11, 1995 meeting. s:council /artspres 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • (612) 441 -7420 • Fax: (612) 441 -7425 • • Real Estate Probate Wills & Trusts November 15, 1995 Pat Klaers City Manager Elk River City Hall 13065 Orono Road Elk River, MN 55330 CLIFFORD C. LUNDBERG Attorney At Law 400 Jackson Avenue P. O. Box 326 Elk River, Minnesota 55330 Phone: (612) 441 -1251 Fax: (612) 441 -1256 Bill Rubin Economic Development Director Elk River City Hall 13065 Orono Road Elk River, MN 55330 COO p� RE: Proposal for Elk River Community Center Gentlemen: ITEM 8. Business Law Taxes Accounting I wish to make an informal presentation to the EDA and the Elk River City Council and I wonder if it is possible to do it at a short joint meeting on December 11, 1995. I'simply wish to make an informal presentation of the results of the Art Space Grant obtained by the Elk River Arts Council to show the ideas presented in that process for a multi -use auditorium to be used by both the Arts community and the community at large and to request that the EDA and the City Council start thinking about artful ways of financing such a structure. I believe I will also request that the City Council consider revitalizing its Community Center Task Force to review our proposal as well as add any additional space required for recreational uses. Our concept has already been presented to the Recreation Committee by Louise Kuester. I enclose a copy of the Arts Space final report and final drawings. Sincerely, 4. r Clifford C. Lundberg CCL: dmp Enclosures File: L89067 Real Property Law Specialist Certified by the Minnesota State Bar Association io ARTSPACE • Entertainment, Arts & Education Wing of Proposed Community Center Elk River, Minnesota Final Report to The Elk River Area Arts Council Made possible through Artspace's Regional 10 Cultural Facility Consulting Program Artspace Projects, Inc 250 3rd Ave. N. #111 Minneapolis, MN 55401 (800) 229 -5715 (612) 339 -4372 Final Report to the Elk River Area Arts Council Table of Contents L H. III. Att. A Att. B Artspace Projects, Inc. and the Regional Cultural Facility Consulting Program Background Executive Summary of Design Work Schematic Plans and Design Philosophy -- John Justad 20/20 Design Code Compliance and Cost Estimates -- Jeff Garetz The Parliament Companies 0 • Artspace Projects, Inc. • and the Regional Cultural Facility Consulting Program Artspace Projects, Inc. is a unique non - profit development corporation that creates space for arts organizations and individual artists. Artspace's mission reflects its commitment to strengthening the role of the arts as a source of cultural and economic vitality in our communities. The mission of Artspace as put forth by its Board of Directors is as follows: The mission of Artspace Projects, Inc. is to create space where artists can live, work, exhibit, perform, and conduct business. By creating this space, Artspace supports the continued vitality of the surrounding community. We pursue this mission through development projects, consulting services and community- building activities which serve artists and arts organizations of all disciplines, cultures, and economic circumstances. We address the space needs of art organizations and artists for the long -term. By encouraging dialogue among artists and between artists and members of the surrounding community, we foster community and economic growth. . Our success is measured both by the creation of functional space for artists and by the enduring positive impact on artists and the communities around them. While most widely recognized for its role in the development of artists' live/work space in Minnesota, Artspace's consulting work takes staff to communities throughout the country. In this capacity, Artspace has developed expertise in the areas of arts facility development and operation, housing and planning. In addition, Artspace is a national advocate for the arts and assists local arts groups and individual artists in their search for safe, affordable and appropriate space. In response to the need for'human resources in North Dakota, South Dakota and Minnesota, Artspace has created the Regional Cultural Facility Consulting Program. The intent of this Program is to assist organizations in the tri -state region with the technical, procedural and organizational elements of facility development, renovation and operation. This report outlines the work completed through this program for the Elk River Area Arts Council. • Background In 1990, the City of Elk River sponsored a study from EOS Architects to determine what functional areas might be included in their eventual plans to build a new community center. The resulting report identified the needs of various user groups in Elk River. It allocated approximate square footage amounts for each activity, examined possible sites and outlined a number of timelines for project completion. The Elk River Area Arts Council requested Artspace's assistance in determining the specific nature of arts related space in the potential civic center. Their intention was to complete preliminary design work that would enable them to more accurately communicate their needs and to reconcile different artistic users' needs, prior to any community wide design determinations. By clearly defining the space requirements of arts related users at an early stage, the Council hopes to ensure that proper consideration is given to their needs. It also may help to relate these needs and those of non -arts users in a way that is beneficial to both and most cost effective for the project as a whole. L] • Executive Summary of Design Work • Artspace contracted with a theater design and outfitting specialist (20/20 Design) and a Construction Manager (Parliament Companies) to help give shape to the various arts related space requirements as well as determine a general cost estimate and identify code compliance issues that the design might present. Two design workshops were held, with an invitation being issued by the Arts Council to local art programming organizations and interested individuals. Potential users that participated in the workshops included live theater presenters, arts educators and exhibitors. Given this wide base of attendees, Artspace feels confident that a full spectrum of needs are addressed in the schematic plans that are Attachment A to this report. The plan was designed to provide the highest flexibility at the lowest cost. It includes a theater, a gallery, meeting space, banquet facilities and classroom space. By situating arts related space in close relation to complementary non -arts space, each benefit from a broader range of programming possibilities. Important elements of the design include: • A 700 seat theatre sufficient for large audiences • Capacity to divide the theatre seating area to create lecture hall space or accommodate smaller theatre audiences • A 61 foot fly loft for ease of presenting and exterior promotion possibilities • Ample storage for properties and scenes • Easily accessible costume storage and dressing rooms • A freight elevator for movement of properties and equipment • Full orchestra pit with lift • Means for sound attenuation between the shop and stage • Classroom and meeting space for community groups • Sound and fire retardant dividing walls between multi -use space and theatre • Flexible design of stage and house allowing for orientation in either direction • Box office and administrative office space • Gallery space near public traffic patterns • Collection storage for artwork • Archive space • Potential artists studio /work space in the basement or first floor • Event and convention space with kitchen facilities • Grid system for convention space that would allow lighting, presentation and division flexibility • A passenger elevator and ramps for ADA compliance • The estimated cost for the construction of this design was researched by both 20/20 design and Parliament Companies. Basement support space is far less expensive than the first floor structure at $60.00 /sq. ft., with*total cost for 12,000 sq. ft. being $720,000.00. The remaining 37,932 sq. ft. could range between $100.00 and $175.00 /sq. ft., ranging between $4.5 Million and $7.5 Million dollars. In this early stage of design the cost estimates can vary widely, but this range is consistent with other projects recently completed. It is important to recognized that this price tag relates to some non -arts related facility space as well, such as the convention space. Attachment B is the research completed by the Parliament Companies regarding code compliance and costing estimates. Highlighted are sections of the Uniform building Code that would apply to a structure of this sort. American with Disabilities Act requirements should be relatively inexpensive to achieve given that the structure will be new construction. The material presented in this report and drawings will be helpful as plans for the proposed civic center move forward. Major requirements of potential users have been identified, and specific issues addressed. The design addresses itself to the needs of those that participated in the process. An architect planning the greater facility may be forced to balance these needs with others. Having a clear concept of the arts related needs will hopefully increase the ability of the Council and arts users to impact the decision - making process. The Arts Council may wish to actively pursuit coalitions with non -arts related users. The flexibility of this design my appeal to them, as might the synergy with arts groups. It would be reasonable to except to revisit these plans at a later date to align the costs with the resources available and to balance arts/education needs with others. By creating positive working partnerships with athletic and non -arts related programming entities, the needs space needs of arts programmers may be held in higher priority. 0 Attachment A Schematic Plans and Design Philosophy C� • ENTERTAINMENT, ARTS and EDUCATION WING Elk River Minnesota by 10 /20 Design, John Justad Background In 1990 a report by EOS architecture studying space requirements in a proposed community center was completed. Input from user groups from throughout the community was compiled and the architect's work then resulted in a 100,388 square Moot, single story structure containing spaces for a theatre, meeting and banquet space, commons, food and games and an athletic area. In the layout of the spaces in the drawings for the Entertainment. Arts and Education NVine (drawings C -1 through G3) space allocations from the original architects study were used in Proportion to their original allocations in most cases. Only the addition of the basement in the theatre area represents an addition of square footage to the original study recommendations. The drawings represent about 38,900 square feet of space on the main level and 12,000 square feet in the basement. The 38,900 square feet and basement wit) address the needs of the following user groups from the original report; 1. Meetings and Banquets, 2. Seniors Crafts 3. Commons 4. Presentations Total 11,950sf 1,000sf 6,24�sf 18.744sf 37,932sf Design process for the Drawings Two meetings were held between user groups concerned with the overall community center project and in particular the theatre and arts concerns. In the first, the group brainstormed possible solutions to various perceived and documented needs in the above areas. In the second meeting, a preliminary design was presented to many of the same individuals for refinement and corrections. The designs that resulted are based largely on the input from the sessions and subsequent research done by 20/20 design. 20/20 Design, John Justad, HC 74 BOX 469B, Hackensack, MN 56452 (218) 682 -28I8 >< ---------------------------- - - - - -- -- .5 THU 10:59 AM HAljKEf'i:=ACK LMBP. 218 E -75 E.804 • • ENTERTAINMENT, ARTS and EDUCATION WING Elk Ri%,cr Minnesota by 20/20 Design, John Justad 0 Design Philosophy The plans present a facility that will, at least In the wing drawn, have an excellent opportunity to pay for itself over the long run and pay for its own maintenance and improvements. The traffic in and around this area %vill be greatly enhanced by the addition of the multi - purpose presentation area. However, the design is layed out to be multi - purpose in all areas, being accessible and reconfigureable in many ways. This overall design is of the style being used more and more around the country in public/community spaces as it has such high usage and revenue generating potential. Banquets, dinner theatre, straight theatre, music, dance, classes,touring groups,trade shows, conferences, conventions and seminars, all of these multi- purpose room activities are enhanced with the proximity of the adjoining arts/entertainment activities. A busy office was placed near the gallery for security and convenience of volunteers in gallery. The entire wing, transitions from the quietest to the loudest activities with studio, lecture, auditorium, stage, multi -use, then shops and docks. In the perspective sketch, the fly loft from the exterior is lit and decorated to serve as high-profile ad space for the center and the main entrance lands the guest in the middle of the overall center. The design plans can be set in either a hill (less expensive) or flat site. Cost The costs for the space as drawn should be about ISO per square foot, based on similar facilities studied for this design and the work done by Jeff Garetz of the Parliament Company that was also used in the design process. This is my best realistic budget figure for a somewhat basic structure and decoration as drawn, but including the costs for the specialty theatre and multi- purpose equipment. Submitted by, ZD ohn ustad Designer 20/20 Design, John Justad, HC 74 Box 469B, Hackensack, MN 56-352 (21$) 682 -2818 • - -Q_�'- - - --- ---------------------------- -- ------ ------ -- ----- ---------- -------- -- ----------------------- Attachment B Code Compliance and Cost Estimates 0 • THE PARLIAMENT COMPANY 1929 South Fifth Sum March9 , 1ME2j 339-0042 Minneapolis, MN 55454 FAX - 339 -0835 TO: ART SPACE PROJECTS, INC. FROM: JEFF GARETZ - THE PARLIAMENT COMPANY RE: COMMUNITY CENTER PROPOSAL FOR ELK RIVER, MN. As these are design or conce; excluded; such as the nature engineering of the structure report I will therefore only general terms. The proposal is referenced in the Uniform Occupancy. This space falls portion of a building having load of less than 1000 and a pt drawings, there are many details of the mechanical systems, and the itself. For the purpose of this reference code issues and only in for a theater and related space use Building Code (UBC) as a Group A under Division 2. " A building or an assembly room with an occupant legitimate stage." As this space is designed for hi regarding the physical nature of reviewing the current plan, thes met. The following list notes t are referenced in the UBC: . 1. General building - types of Sections 504, 505, & 506 2. Roof and ceiling assemblies section 405 3. Construction of the stage section 405 4. Slope of the main floor section 1007 5. Location on property section 303.3 6. Access and exiting Chapter 10 section 1016 7. Accessibility Chapter 11 8. Light and ventilation Chapter 12 9. Sanitation Section 2902.2 10. Shaft and exit enclosures Chapter 10 11. Elevator enclosures Section 711 12.- Sprinklers and Standpipes Chapter 9 section 904.2.1 13. Special hazards - automatic • Section 405.3.3 14. Motion picture booths Section 408 occupant loads, the codes he space are very explicit. In requirements could easily be se requirements and where they nstruction - table 5B entilators _.. _ Equal Employment and Housing Opportunities f2r The other need regarding plan review is compliance with ADA (Americans with Disabilities Act), which requires all new construction to be accessible to persons with disabilities. These include sight, sound, and mobility with regard to this construction. It will necessitate elevator access to all floors, sight impaired signage, automatic door openers, special provisions for wheelchair seating and bathroom facilities, and hearing impaired equipment. As this is new construction these requirements are easily meet and will have only minor impact on cost. Construction costs can vary greatly, depending on amenities, finishes, and architectural design. As such I can only estimate costs at between $100.00 and $175.00 per square foot for the 1„ basic structure. This would not include costs for rigging, Slighting, stage sound equipment, curtains, and other theater 4.�,,pr specific equipment. It would include the cost to build the code r compliant structure with all permanent fixtures and finishes including all mechanical and electrical systems. Cost to build the basement space would be less, approximately $60.00 per square foot. Below is a chart of potential costs. 1st floor 37,932sq., @ $100 /sq. _ $3793,200.00 @ $175 /sq. _ $6,638,100.00 Basement 12,OOOsq., @ $60 /sq. _ $720,000.00 • TOTALS> 49,932sq., @ $100 /sq. _ $4,513,200.00 + $60 /sq. 49,932sq., @ $175 /sq. _ $7,358,100.00 + $60 /sq. Sincerely, Jeff Garetz 14 C] * *ITEM 5.3.** ty MEMORANDUM ikk TO: • River Mayor &City Council FROM: William Rubin, ED Coordinate DATE: December 18,1995 SUBJECT: Resolution of Support to the Central Minnesota Initiative Fund (ViroGen, Inc. Loan Request) Introduction The Central Minnesota Initiative Fund is in receipt of a request for a supplemental business financing loan from ViroGen, Inc. Founded in early 1995, ViroGen is a veterinary biopharmaceutical firm that has developed some closely -held animal vaccine processes. The company seeks an Elk River location in order to establish a more permanent location for its operations. To accomplish this, a variety of financing sources has been pursued, including a supplemental $100,000 business loan from the Initiative Fund. • If approved, $70,000 would be used for various capital improvements on a building and $30,000 would be used for equipment purchases. • As with other loan requests to the Initiative Fund, a governing body is required to adopt a resolution in support of the business. Action Requested The Elk River City Council is asked to adopt a resolution of support for the ViroGen, Inc., loan request to the Central Minnesota Initiative Fund. Attachments: Letter from Initiative Fund loan manager Draft of resolution 95- 13065 Orono Parkway - P.O. Box 490 - Elk River, MN 55330 - (612) 441 -7420 - Fax: (612) 441 -7425 E.D.M. r 40 TEL'612- 946 -7952 GOQ� December 5, 1995 Earl A. Johnson ViroGen 9821 Valley View Road Eden Prairie, MN 55344 near Mr. Johnson: INITIATIVE F-U •N •D Dec 12.95 16 =21 No.003 F.01 Thank you for your preliminary application to the Central Minnesota Initiative fund for a bueiness loan. This latter is to inform you that your preliminary application has been accepted and that you are invited to submit a final loan application. Loan approval will be determined from the final application. After the final application is received, I will contact you to schedule a site visit as part of the credit review process. If you have an questions, please contact me at 612 /632 -9255. incerely, �bv�c ay.G Hard e Loan Fund Manager 0 RESOLUTION 95 - A RESOLUTION FOR THE CITY OF ELK RIVER, MINNESOTA A RESOLUTION OF SUPPORT TO THE CENTRAL MINNESOTA INITIATIVE FUND (VIROGEN, INC., PROJECT) WHEREAS, pursuant to the provisions and requirements of the 1987 Rural and Economic Development Act, the local governing unit ( "The City of Elk River ") is required to issue a Sponsoring Resolution on behalf of businesses requesting financing through the Central Minnesota Initiative Fund's partnership with the State of Minnesota's Challenge Grant Program; and, WHEREAS, the City of Elk River has received a request to issue a resolution on behalf of ViroGen, Inc.; and, WHEREAS, it is consistent with the purpose of the City of Elk River to encourage employment, enhance the tax base, and create more opportunity for its residents. • NOW, THEREFORE, BE IT RESOLVED that the City of Elk River supports the project submitted by ViroGen, Inc., to the Central Minnesota Initiative Fund's partnership with the State of Minnesota's Challenge Grant Program. Passed and adopted by the City Council of the City of Elk River, Minnesota this 18th day of December, 1995. Henry A. Duitsman, Mayor ATTEST: Sandra A. Thackeray, City Clerk Minutes of the meeting of the City of Elk River adopting this resolution are attached hereto and made a part hereof.