7.1.C. SR 06-07-2010', I J/
Elk REQUEST FOR ACTION
River
To Item Number
Ma or and Ci Council 7.1 C
Agenda Section Meeting Date Prepared by
Administration une 7, 2010 Rich Czech, Arena Mana er
Item Description Reviewed by
Ice Arena Grant Contract Awards -Low Emissivity Ceiling Tim Simon, Finance Director
Reviewed by
Lori ohnson, Ci Administrator
Action Requested
Award contract to R&R Specialties in the amount of $68,613.75 for Ice Arena low emissivity ceiling.
Background/Discussion
On December 14, 2009, the Minnesota Department of Commerce Office of Energy Security (OES)
requested proposals from Minnesota local units of government for the Energy Efficiency and
Conservation Grant (EECBG) funded by the American Reinvestment and Recovery Act of 2009
(ARRA). The City submits three energy improvement projects for the Elk River Ice Arena fox
consideration. Those projects included; lighting improvements, boiler replacements, and Low E-ceiling.
Our total grant request was $87,065. On March 29, 2010, we received notification that our total grant
request will be funded. Subsequently, on May 24, 2010, we received a fully executed grant request and are
able to move forward to start the projects and receive grant reimbursements.
Staff obtained quotes for installing a low emissivity ceiling in the ice rink. The low emissivity ceiling is
made of materials that have a very low potential to transfer radiant energy. The low emissivity ceiling will
save approximately 144,319 watts/year with a simple payback of 4.89 years.
The following quotes have been obtained.
Vendor Amount
Rink Management Solutions $68,800.00
R&R Specialties $68,613.75
Financial Impact
The proposed project grant budget is $62,700 which is made up of the grant, ticket surcharge, and energy
rebate funds. If the project costs go over the grant budget we would propose that the difference is made
up from the funds budgeted from the roof replacement that ended up only being a maintenance repair.
Funds were budgeted in the liquor fund for that roof replacement.
Attachments
None
C:\Users\jmiller\AppData\Local\Miaosoft\Windows\Temporary Internet Files\OLKE8DB\Low emissivity ceiling council request.doc
Action Motion by Second by Vote
Follow Up
C:\Users\jmiller\AppData\Local\Microsoft\Windows\Temporary Internet Files\OLKESDB\Low emissivity ceiling council request.doc
Preliminary Grant Budget
Grant
Ticket surcharge
Energy rebates
Total
$ 87,065
$ 39,417
$ 10,650
$ 137,132
Total from quotes
144, 977
Difference $ (7,845)