7.1.A. SR 06-07-2010'-1 //
Elk REQUEST FOR ACTION
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River
To Item Number
Ma or and Ci Council 7.1 A.
Agenda Section Meeting Date Prepared by
Administration une 7, 2010 Rich Czech, Arena Mana er
Item Description Reviewed by
Arena Grant Awards -Lighting Improvements
I Tim Simon, Finance Director
ce Reviewed by
Lori ohnson, Ci Administrator
Action Requested
Award contract to Tradewinds Electric in the amount of $26,791 for the installation of the light fixtures
and Voss Lighting in the amount of $28,842.27 for the actual light fixtures.
Background/Discussion
On December 14, 2009, the Minnesota Department of Commerce Office of Energy Security (OES)
requested proposals from Minnesota local units of government for the Energy Efficiency and
Conservation Grant (EECBG) funded by the American Reinvestment and Recovery Act of 2009
(ARRA). The City submits three energy improvement projects for the Elk River Ice Arena fox
consideration. Those projects included; lighting improvements, boiler replacements, and Low E-ceiling.
Our total grant request was $87,065. On March 29, 2010, we received notification that our total grant
request will be funded. Subsequently, on May 24, 2010, we received a fully executed grant request and are
able to move forward to start the projects and receive grant reimbursements.
Staff obtained quotes for replacing lighting in seven (7) areas of the arena with new lighting fixtures. Over
the rinks we axe removing metal hyalites and installing T - 8 fluorescent fixtures and in the Barn's locker
rooms and lobby we are removing T -12 fluorescent fixtures and installing T - 8 fixtures. The lighting
improvements will save approximately 24,671 watts/year with a simple payback of 5.16 years.
The following quotes have been obtained.
Lights
Vendor Amount
Lighten Up, LLC. $32,167.00
Voss Lighting $28,842.27
Installation
Vendor Amount
Muska Electric Co. $39,800.00
Tradewinds Electric LLC. $26,791.00
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Financial Impact
The proposed project grant budget is $51,932 which is made up of the grant, ticket surcharge, and energy
rebate funds. If the project costs go over the grant budget we would propose that the difference is made
up from the funds budgeted from the roof replacement that ended up only being a maintenance repair.
Funds were budgeted in the liquor fund for that roof replacement.
Attachments
None
Action Motion by Second by Vote
Follow Up
C:\Users\jmiller\AppData\Local\Microsoft\Windows\Temporary Internet Files\OLKE8DB\lighting unprovements Council request for acdon.doc