09-24-2001 CC MINMIEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY,,SEPTEMBER 24, 2001
Members Present:
Members Absent:
Staff Present:
Mayor Klinzing, Councilmembers Dietz, Kuester, Motin, and Tveite
None
City Adt~ninistrator Pat I43aers, Finance Director LoriJohnson, City Clerk
Sandra Peine, Building and Zoning Administrator Stephen Rohlf
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:40 p.m. by Mayor Klinzing.
Consider 9/24/2001 Agenda
COUNCILMEMBER TVEITE MOVED TO APPROVE THE AGENDA.
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION
CARRIED 5-O.
o
Consider Consent Agenda
COUNCILMEMBER KUESTER MOVED TO APPROVE THE CONSENT
AGENDA AS FOLLOWS:
3.1.
3.2.
3.3.
3.4.
3,5.
9/17/2001 CITY COUNCIL MINUTES - APPROVED
CHECK REGISTER - APPROVED
REQUEST TO AUTHORIZE THE RENEWAL OF THE PATROL
UNION HEALTH INSURANCE CONTRACT WITH MEDICA FOR
THE CHOICE SELECT AND CHOICE ELECT PLANS -APPROVED
PAY ESTIMATES
· #9 TO RICHARD KNUTSON, INC. IN THE AMOUNT OF
$133,569.86 FOR THE WESTERN AREA PHASE IV
IMPROVEMENTS - APPROVED
· #2 TO MUNICIPAL BUILDERS, INC. IN THE AMOUNT OF
$43,679.10 FOR WWTP VENTILATION AND ROOF
IMPROVEMENTS - APPROVED
TRANSIENT MERCHANT LICENSE FOR WILLIAM FENCL OF
T.A.P. ENTERPRISES FOR A ONE-DAY TOOL SALE AT ELK RIVER
BOWL - APPROVED
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
City Council Minutes
September 24, 2001
Page 2
4.1. Award Sale of $3,590 000 General Obligation Water Revenue Bonds Series 200lA
Rusty Fifield from Ehlers & Associates, Inc. indicated that 5 bids were received for the
City's G.O. water revenue bond series 200lA. He noted that the low bidder was Piper
Jaffrey at 4.73%. Rusty Fifield recommended that the Council award the bid to Piper Jaffrey.
COUNCILMEMBER MOTIN MOVED TO ADOPT RESOLUTION 01-67
PROVIDING FOR THE ISSUANCE AND SALE OF THE CITY'S $3,590,000
GENERAL OBLIGATION WATER REVENUE BONDS, SERIES 200lA.
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
4.2. Update on Tax Forfeited Land
Steve Rohlf indicated that there are three parcels w/thin the city limits that are up for tax
forfeiture sale. Steve reviewed each parcel with the Council.
Outlot A, Barrington Place Estates (PIN #75-530-0010)
Steve Rohlf recommended that the Council purchase this Oudot as the parcel is significant
to the functioning of storm water drainage and is not protected by drainage easement.
COUNCILMEMBER TVEITE MOVED TO PURCHASE OUTLOT A,
BARRINGTON PLACE ESTATES (PIN #75-530-0010) FOR $100.
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
Outlot A, Cherry. hill Bluffs 2no Addition (PIN # 75-548-0010)
Steve Rohlf recommended that the Council not purchase this Outlot as the parcel is
protected by a drainage easement and is also protected by the Wetland Conservation Act.
COUNCILMEMBER MOTIN MOVED NOT TO PURCHASE OUTLOT A,
CHERRYHILLS BLUFFS 2NO ADDITION (PIN #75-548-0010).
COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
Lot 1, Block 2, Country. Crossing Business Center (PIN #75-575-0205)
Steve Rohlf explained that this lot is 2.79 acres and is located in the southwest comer of the
intersection of joplin Street and Business Center Drive. He indicated that the parcel is zoned
Business Park with an underlying Community Commercial land use. Steve indicated that the
Council previously signed a resolution expressing its intent to buy the property. He stated
that the County Assessor appraised the property at $165,700. He indicated that this is a fair
price and recommended that the City purchase the property for potential future use.
Councilmember Tveite indicated that he is in favor of purchasing the land if it is to be used
for a public building. He indicated that he is not interested in competing with developers.
Councilmember Mofin stated it was a good idea of having the option to monitor the type of
use.
City Council Minutes
September 24, 2001
Page 3
COUNCILMEMBER MOTIN MOVED TO PURCHASE LOT 1, BLOCK 2,
COUNTRY CROSSING BUSINESS CENTER (PIN #75-575-0205) WITH
FUNDING TO COME FROM THE NSP FUND, AND WITH THE
INTENTION THAT THE PURCHASE PRICE BE REPAID FROM TAX
INCREMENT FINANCING MONEY PLUS A MARKET INTEREST RATE.
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
4.3. Consider Funding Options for School Theater
The City Administrator discussed the proposed source of funds for payment to the school
for the school theater. He noted that the Council agreed to pay the school district $112,600
per year for 5 years. Pat Klaers recommended that the 2001 payment be taken from excess
revenues from the 2001 operating budget. He further suggested that the 2002 and 2003
payments be taken from the NSP fund if excess revenues are not available. The Council
concurred with the City Administrator's recommendation.
4.4. Community. Recreation Update
Councilmember Motin updated the Council on the August 20 and September 24
Community Recreation Board meetings. He discussed the community recreation asset list
put together by Michele Bergh and reviewed the $74,000 deficit that the School District
claims exists.
4.5. Consider Liquor License for Dick's Main Tap
The City Clerk indicated that Mr. Mitch Miller has purchased Dick's Riverfront Bar and
Grill. She noted that Mr. Miller is requesting an on-sale liquor license, a Sunday license, and
a 3.2% percent malt liquor off sale license.
COUNCILMEMBER TVEITE MOVED TO APPROVE AN ON-SALE LIQUOR
AND SUNDAY LIQUOR LICENSE AND AN OFF SALE 3.2 PERCENT MALT
LIQUOR LICENSE FOR MITCH MILLER'S OLDE TOWN TAVERN & GRILL
LOCATED AT 651 MAIN STREET. COUNCILMEMBER DIETZ SECONDED
THE MOTION. THE MOTION CARRIED 5-0.
5. Open Mike
No one appeared for open mike.
6.1. City. Hall Expansion Committee Update
City Administrator Pat Klaers updated the Council on the progress of the City Hall
Expansion Committee. He noted that Councilmembers Motto and Kuester are members of
the committee. The City Administrator explained that the committee has identified the
needs of the city and put these needs into building space terms. He further explained that
these space requirements have to be programmed into a new, expanded or remodeled
facility.
The City Administrator reviewed several issues relating to the expansion including
department expansions, new departments, police department needs including a shooting
City Council Minutes
September 24, 2001
Page 4
range, an expanded emergency operations center, and large meeting room. The City
Administrator reviewed the opdons for expansion discussed by the committee, which
include expanding the e.,dsting city hall to include all departments, or building a new facility
for the police department with the other city departments utilizing the e.,dsting facility. He
noted that if a new police department were built, it could be built across the parking lot
from city hall creating a campus environment.
Gary Tushie of Tushie-Montgomery Architects discussed the advantages and disadvantages
of expanding the e.,dsting facility or building a new facility for the police department.
The Council discussed the issue of splitting the police department away from city, hall. The
Council majority concurred that a campus setting is a good idea if financially feasible.
Discussion pursued regarding the issue of including large meeting room space in the facility.
It was noted that due to funding concerns, the large meeting room space is not included in
the project. It was stated that if the meeting room space doesn't occur now at city hall, there
would still be the opportunity to consider meeting room space at other locations (with other
projects) or in the future at city hall.
Discussion was held regarding the possibility of having a combined police department/f~re
department in the same building with an EOC connecting the departments. The Council
discussed the corner of Joplin Street and Business Center Drive as a location for the satellite
fire stat/on. The City Administrator indicated that the EOC could be used for other
purPoses such as smaller meeting room space for community activities.
The Council discussed the possibility of the Elk River Utilities locating at City Hall. It was
the consensus of the Council that the Utilities should be located at City Hall for customer
service purPoses. Councilmember Dietz suggested that the Council should also consider
asking the deputy registrar's office if it would be interested in locating at city hall.
The City Administrator indicated that the committee would begin to finalize the numbers
and provide cost estimates based on different scenarios.
7. Other Business
Councilmember Tveite stated that Tom Salzmann, a member of the community, recently
passed away. Councilmember Tveite recognized Tom Salzmann for his contributions to the
community and to the fair board.
8. Staff Updates
The City Clerk informed the Council of the Homecoming parade on October 5.
9. Adjournment
There being no further business, Mayor IClinzing adjourned the meeting of the Elk River
City Council at 8:20 p.m.
Sandra Peine
City Clerk