3.3. SR 06-21-2010REQUEST FOR ACTION
To Item Number
Ci Council 3.3.
Agenda Section Meeting Date Prepared by
Consent une 21, 2010 Tina Allard, Ci Clerk
Item Description Reviewed by
Special Event Permit: Sherburne County Agricultural Society Lori ohnson, Ci Administrator
Reviewed by
Action Requested
Council motion to approve a special event permit to the Sherburne County Agricultural Society for the
Sherburne County Fair and parade with the following conditions:
1. Applicant shall provide garbage cleanup immediately following the parade.
2. Applicant shall be responsible for installing signs at the following locations no later
than July 9, 2010:
^ Main Street and Morton Avenue (alerting westbound traffic)
^ West of Orono Road at Main Street and Joplin Street (for eastbound traffic)
^ On Joplin Street at Orono Parkway (alerting southbound traffic)
^ Proctor and Main Street (alerting southbound traffic)
The signs shall state:
Main Street Closed
July 16
6:30 pm.-8:30 p.m.
Parade
3. Applicant shall provide portable toilets and inform all parade staff of the location for the
toilets during parade staging.
4. Applicant shall ensure that all applicable fire codes have been met and all tents must be
inspected by the Fire Marshal's office.
5. Assistance from the fire department must be pre-arranged and coordinated with the Fire
Chief. Elk River Fire Department assistance is subject to availability of personnel and
resources. If non Elk River fire resources are being requested to assist at the event, such
requests shall be coordinated with the Elk River Fire Chief.
6. Access to the public safety complex, including the rear entrance area, shall not be obstructed.
S:\Public Bodies\Council\Counccil RCA\Licensing\Special Event\Parade Sher Fair.doc
Background/Discussion
The Sherburne County Fair is scheduled for July 15-18, 2010. The parade is scheduled for Friday, July 16.
Information about this event can be obtained at: httn://www.sherburnecount~aix.or~/.
The parade route will begin on Main Street at Proctor Avenue and continue to the fairgrounds via Orono
Parkway.
The MN Department of Health inspects the food vendors and tests the water supply on an annual basis.
Multiple holding tanks fox solid waste are pumped as needed. Forty-two portable toilets are located on
the fairgrounds. A security plan is submitted to the Sherburne County Sheriffls Department.
Financial Impact
Community Service Officers will install and remove no parking signage along the parade route. The
Police Department usually supplies up to 44 officers and reserves to assist with blocking intersections and
directing traffic. It is uncertain as to whether the Fire Department will be asked to assist at grand stand
events.
Attachments
^ None
Action Motion by Second by Vote
Follow Up
S:\Public Bodies\Council\Council RCA\Licensing\Special Event\Parade Sher Fair.doc