RES 10-37RESOLUTION NO. 10-37
RE I DI L TI N
SC N NG RESOLUTION 05-43 AND ADOPTING NEW RESO U O
FOR REIMBURSING PROPERTY OWNERS FOR
911 ADDRESSING ERRORS
WHEREAS, on May 2, 2005, the City Council for the City of Elk River adopted resolution 05-43
establishing a policy for reimbursing property owners for 911 addressing errors; and
WHEREAS, on June 21, 2010, the City Council directed staff to amend the address reimbursement policy
to include reimbursement provisions for businesses; and
WHEREAS, the City of Elk River has the authority and responsibility to assign 911 addresses for
properties in the city's corporate limits; and
WHEREAS, the Elk River City Council recognizes that, periodically, incorrect 911 addresses need to be
corrected by issuing a new 911 address; and
WHEREAS, the Elk River City Council recognizes that city property owners and residents may have
incurred costs at their property based upon an incorrect address assignment.
BE IT RESOLVED, that with the adoption of this resolution, the Elk River City Council hereby
rescinds resolution 05-43 establishing a policy for reimbursing property owners for 911 addressing errors.
BE IT FURTHER RESOLVED that the Elk River City Council hereby establishes a policy for
reimbursing city property owners and residents for certain actual costs incurred due to correcting an
incorrect 911 address having been previously assigned by the Addressing Authority. The Finance
Department is hereby authorized to make such reimbursements. Reimbursement payment for residential
address changes shall be based upon the following:
The assigned address shall be clearly demonstrated to have been an addressing error of the
Addressing Authority.
2. The amount of the reimbursement shall not exceed $450.00 for the owners and residents at
any given property address.
3. The costs to be reimbursed shall be documented by the property owner and be directly
caused by the Addressing Authority's addressing error. The costs eligible for
reimbursement are:
a. Materials and labor for re-addressing the physical numbers on the dwelling and
mailbox.
b. Fees incurred by subject property owners and residents for applying for and obtaining
a new Drivers License to reflect the address change, excluding those Drivers Licenses
set to expire wit the same month of the notice to correct the address.
c. Fees incurred by subject property owners and residents for applying for and obtaining
anew passport to reflect the address change.
4. Reimbursements shall not be made for incidental costs regarding the address change, for
such things as travel, phone calls, postage, change of address information delivered, or
replacement of check blanks or credit cards. Further, reimbursement shall not be made for
any consequential damages or costs incurred as a result of such address changes.
5. Reimbursement shall not be made for a property owner's or resident's time associated with
correcting an address error.
6. Reimbursement payments shall not be made in instances where a 911 address is made or
changed in response to a public purpose, such as an annexation, post office change or
similar occurrence.
7. Approved home based businesses may also receive additional reimbursement for the
commercial/business address change.
Reimbursement payment for commercial/business address changes shall be based upon the following:
1. The assigned address shall be clearly demonstrated to have been an addressing error of the
Addressing Authority.
2. The amount of the reimbursement shall not exceed $450.00 for the owners at any given
commercial/business property address.
3. The costs to be reimbursed shall be documented by the property owner and be directly
caused by the Addressing Authority's addressing error. The costs eligible for
reimbursement axe:
a. Materials and labor for re-addressing the physical numbers on the building and
mailbox.
b. Fees incurred by subject property owners for obtaining new business stationery (such
as business letterheads, business envelopes, business cards, business check blanks)
4. Reimbursements shall not be made for incidental costs regarding the address change, for
such things as travel, phone calls, postage, change of address information delivered, or
replacement of credit cards. Further, reimbursement shall not be made for any
consequential damages or costs incurred as a result of such address changes.
5. Reimbursement shall not be made for a property owner's or occupant's time or labor
associated with correcting an address error.
6. Reimbursement payments shall not be made in instances where a 911 address is made or
changed in response to a public purpose, such as an annexation, post office change or
similar occurrence.
BE IT FURTHER RESOLVED, that the reimbursement payments for 911 errors shall be from the
Council's Contingency Fund unless determined otherwise by the Elk River City Council.
Passed and adopted this 28~' day of June, 2010.
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Steph nie A. Klinzing, M
ATTEST:
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Tina Allard, City Clexk
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