10-22-2001 CC MIN
MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, OCTOBER 22, 200 I
Members Present:
Mayor Klinzing, Councilmembers Dietz, Kuester, Motin, and Tveite
Members Absent:
None
Staff Pres en t:
City Administrator Pat Klaers, Finance Director Lori Johnson, City
Engineer Terry Maurer, Building and Zoning Administrator Stephen Rohlf,
and City Clerk Sandra Peine
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:45 p.m. by Mayor Klinzing.
2. Consider 10/22/2001 Agenda
Mayor Klinzing added a proclamation under item 4.4.
COUNCILMEMBER MOTIN MOVED TO APPROVE THE AGENDA AS
AMENDED. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
3. Consider Consent Agenda
COUNCILMEMBER MOTIN MOVED TO APPROVE THE CONSENT
AGENDA AS FOLLOWS:
3.1. 10/15/2001 CITY COUNCIL MINUTES - APPROVED
3.2. CHECK REGISTER - APPROVED
3.3. PAY ESTIMATES
. PAY ESTIMATE #10 TO RICHARD KNUTSON, INC. IN THE
AMOUNT OF $103,192.96 FOR WORK ON THE WESTERN
AREA PHASE IV IMPROVEMENTS - APPROVED
. PAY ESTIMATE #13 TO LATOUR CONSTRUCTION, INC. IN
THE AMOUNT OF $46,976.36 FOR WORK ON THE TYLER
STREET IMPROVEMENTS-APPROVED
3.4. RESOLUTION 01-70 APPROVING NOTICE OF SUMMARY
PUBLICATION OF ORDINANCE 01-15 AMENDING SECTION 900.12.8
OF THE CITY OF ELK RIVER ZONING ORDINANCE, CASE NO. OA
01-07 - APPROVED
COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
City Council Minutes
October 22, 2001
Page 2
-----------------------------
4.1. HRA Update
Councilmember Motin gave an update on the HRA meeting. He noted that the HRA
discussed the planning process for implementing a downtown redevelopment project and
reviewed the results of the housing study.
4.2. Consider Resolution for East Highway 10 Frontage Road
COUNCILMEMBER TVEITE MOVED TO ADOPT RESOLUTION 01-71
AUTHORIZING AN AGREEMENT PROJECT WITH THE MINNESOTA
DEPARTMENT OF TRANSPORTATION FOR WORK ON AND/OR
ADJACENT TO TRUNK HIGHWAY 10. COUNCILMEMBER DIETZ
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
4.3. Consider Request for Soil Borings at City Hall
The City Administrator requested authorization to have soil borings taken at the proposed
building site of the Police project. He noted that soil borings would determine whether a
basement could be built at the site.
Discussion was held regarding whether soil borings should also be taken at the site owned
by the City at J oplin Avenue. It was the consensus of the Council to authorize soil borings
to be taken at the proposed police department site and to get quotes for the Joplin site.
COUNCILMEMBER DIETZ MOVED TO AUTHORIZE SOIL BORINGS WEST
OF CITY HALL AT A COST NOT TO EXCEED $5,000. COUNCILMEMBER
KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0.
4.4. Proclamation
COUNCILMEMBER DIETZ MOVED TO PROCLAIM SUNDAY, OCTOBER 28,
2001, AS UNITED WE STAND DAY IN ELK RIVER. COUNCILMEMBER
KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0.
COUNCILMEMBER MOTIN MOVED TO PROCLAIM MONDAY, OCTOBER
29,2001 AS WALK OF HOPE DAY IN ELK RIVER. COUNCILMEMBER DIETZ
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
5. Open Mike
Noone appeared for Open Mike.
6. Key Financial Strategies Presentation
Rusty Fiefield of Ehlers & Associates, Inc. presented and reviewed a draft of the City's
Financial Management Policies to the Council.
The Council discussed the issue of projecting future needs of the city through the budgeting
process. Mayor Klinzing suggested looking at trends and projections to help with multi-year
and long term budgeting so the Council and citizens can anticipate what might happen in the
future.
City Council Minutes
October 22, 2001
Page 3
-----------------------------
The Council discussed the issue of the percentage of the unreserved balance in the general
fund. The draft plan recommended a 45% unreserved balance. Mayor Klinzing indicated
that the present level of 41 % was sufficient. Councilmembers Motin, Tveite, and Dietz
indicated that they were comfortable with the 45% recommendation, and that they would
like to see the present 41 % increased slowly year by year to 45%. Councilmember Tveite
indicated his concern with an ongoing obligation with establishing a minimum amount.
It was the consensus of the Council to delete items 9.2 and 9.3 from the plan and to delete
the reference to Ehlers & Associates from items 11.12 and 11.13.
7. Other Business
There was no other business.
8. Staff Updates
There were no staff updates.
9. Adjournment
There being no further business, Mayor Klinzing adjourned the meeting of the Elk River
City Council at 8:50 p.m.
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Sandra Peine
City Clerk