3.1. DRAFT MINUTES 07-12-2010DRAFT
MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE CITY OF ELK RIVER (UPPER TOWN CONFERENCE ROOM)
MONDAY, JULY 12, 2010
Members Present: Mayor Klinzing, Councilmembers Westgaard, Gumphrey, Motin, and
Zerwas
Members Absent: None
Staff Present: City Administrator Lori Johnson, Finance Director Tim Simon, Planning
Manager Jeremy Barnhart, Street Superintendent Phil Hals, Accountant
Lori Stich, and Executive Secretary/Deputy City Clerk Jessica Miller
Call Meetine To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:30 p.m. by Mayor Klinzing.
2. Consider Council Agenda
Councilmember Moon requested that item 3.11 be removed from the consent agenda.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE AGENDA AS AMENDED.
MOTION CARRIED 5-0.
3. Consider Consent Agenda
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE FOLLOWING CONSENT
AGENDA:
3.1. JUNE 28, 2010 SPECIAL MEETING MINUTES
3.2. CHECK REGISTER AS OUTLINED
3.3. RESOLUTION 10-38 APPOINTING ELECTION JUDGES
3.4. SPECIAL EVENT AND TEMPORARY ON-SALE LIQUOR LICENSE
FOR CHURCH OF SAINT ANDREW FOR SEPTEMBER 19, 2010.
3.5. SOLICITOR LICENSES FOR JOHN AND SHAWN GRACIK, ELK
RIVER EXTERIORS, INC. VALID UNTIL DECEMBER 31, 2010.
3.6. ON-SALE AND SUNDAY LIQUOR LICENSES FOR MUCHO LOCO,
INC. WITH THE CONDITION THEY SUBMIT THE MINNESOTA
WORKER'S COMPENSATION FORM.
3.7. RESOLUTION 10-39 ACKNOWLEDGING THE $300 CONTRIBUTION
FROM CENTRAL BANK TO THE ELK RIVER SENIOR ACTIVITY
CENTER.
3.8. OUT OF STATE CONFERENCES -POLICE DEPARTMENT
3.9. LETTER OF SUPPORT FOR TWO MINNESOTA GREENCORPS
MEMBERS.
3.10. RESOLUTION 10-40 APPROVING APPLICATION FOR A TRANSIT
IMPROVEMENT AREA DESIGNATION, THE TRANSIT
City Council Minutes Page 2
July 12, 2010
IMPROVEMENT PLAN AND EXECUTION OF SUBSEQUENT
AGREEMENTS AND CONTRACTS.
MOTION CARRIED 5-0.
3.11. Award the 2010 Annual Seat Coat Bid
Councilmember Motin stated he did not have a problem with deleting Fillmore Street from
the project but he wants to make sure that the street gets repaired. Mr. Hals indicated that
the condition of Fillmore Street was the main reason for its deletion from the project. He
explained that staff didn't feel they could do an adequate job of crack filling prior to the seal
coating. He explained that staff will work on repairing the road.
4. Open Mike
No one appeared for open mike.
5.1. Commercial Reserve Transitional Zoning
Mr. Barnhart presented the staff report. He explained the next steps are up to the City
Council.
Councilmember Westgaard indicated that about five property owners control approximately
75-80% of the property. He would like their input if the Council decides to move forward.
Councilmember Moon stated he would like to move forward.
Mr. Barnhart indicated that he will outline the major steps and bring this item back for
discussion.
5.2. Public Works Master Plan Architect Approval
Mr. Hals presented the staff report. He noted that the memo states that $50,000 is included
from the 2009 Government Building Reserve Fund for this project but added there is an
additional $50,000 in 2010 set aside for this project.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER ZERWAS TO HIRE SEH, INC. TO COMPLETE A
PUBLIC WORKS SITE MASTER PLAN FOR THE AMOUNT OF $15,000.
MOTION CARRIED 5-0.
5.3. 2011 Budget and Tax Levy Discussion
Ms. Johnson reviewed her staff report.
Council consensus was reached for the following 2011 budget items:
^ Budget timeline acceptable as outlined
^ No tax levy increase
^ No employee pay increase
^ Local Government Aid (LGA) should not be included in the budget.
City Council Minutes
July 12, 2010
Page 3
Discussion took place on overtime. Councilmember Westgaard requested information on
overtime paid out for 2006 - 2008. Councilmember Gumphrey requested the overtime costs
be broken down by department. Ms. Johnson indicated she will get that information to the
Council.
Mr. Simon explained that the first half tax settlement was received and it is right on track
with last year.
Discussion took place on the policy set for maintaining the fund balance at 40%.
Ms. Johnson noted that the Capital Improvement Plan and the Enterprise Fund information
will be coming forward in the next couple months.
5.4. Council Open Forum
Councilmember Zerwas indicated he received an email from the MacGibbon family
regarding the Main Street assessment. Ms. Johnson stated that staff researched this item and
found that the lot was deemed unbuildable during the 1988 assessment and was assessed
part of the street assessment but not the sewer assessment. She stated that the lot in question
is valued at $7,200 so it is difficult to justify the assessment. She would suggest the property
owner combine the two parcels and be assessed for one unit. She stated she has been in
contact with the property owner.
Councilmember Westgaard stated he received complaints from residents regarding the
holiday garbage schedule over the Independence Day holiday.
Councilmember Zerwas indicated John Babcock contacted him and would like the city to
hold an open meeting with the public invited to discuss the possible purchase of the
Babcock property. Ms. Johnson stated she will check on Mr. Babcock's availability for
August 2.
Councilmember Westgaard questioned when information concerning Night to Unite would
be coming. Ms. Johnson stated she will check with the police department.
6. Other Business
There was no other business.
7. Council Updates
There were no Council updates.
8. Staff Updates
Ms. Johnson indicated that Jermaine Davis is scheduled for September 20 and 21 and the
Council is welcome to attend. She explained she spoke to Mr. Davis and his staff regarding
check-in and further explained the fact that the process would be underway and the work
product at that point won't look like the end product but Mr. Davis is willing to have a
check-in.
City Council Minutes
July 12, 2010
9. Adjournment
Page 4
There being no further business, Mayor K]inzing adjourned the meeting of the Elk River
City Council at 7:37 p.m.
Minutes prepared by Jessica Miller.
Tina Allard, City Clerk
Stephanie Klinzing, Mayor