3.5. SR 07-19-2010REQUEST FOR ACTION
To Item Number
Ma or and Ci Council 3.5.
Agenda Section Meeting Date Prepared by
Consent ul 19, 2010 Tim Simon, Finance Director
Item Description Reviewed by
Acceptance of the Distinguished Budget Presentation Award Lori ohnson, Ci Administrator
Reviewed by
Action Requested
Acceptance of the Distinguished Budget Presentation Award for the current year from the Government
Finance Officers Association (GFOA).
Background/Discussion
The City of Elk River for the second consecutive year has received the Distinguished Budget Presentation
Award for the 2010 fiscal year. The Distinguished Budget Presentation Award is a prestigious national
award recognizing the highest standards in governmental budgeting and represents a significant
achievement for the City. I would personally like to thank the Finance staff, all City departments, City
Council, and the City Administrator for your help in making this award possible.
Financial Impact
None
Attachments
• Distinguished Budget Presentation Award
• GFOA award letter
• Press release
Action Motion by Second by Vote
FOllow Up
C:\Documents and Settings\XPMUser\Local Settings\Temporary Internet
Files\OLK66\Certificate of achievementbudgetaward.doc
Government Finance Officers Association
203 North LaSalle Street, Suite 2700
Chicago, Illinois 60601-1210
312.977.9700 fax: 312.977.4806
June 21, 2010
Mr. Tim Simon
Finance Director
Citv of Elk River
13065 Orono Parkway
Elk River, MN 55330
Dear Mr. Simon:
A Panel of independent reviewers has completed its examination of your budget document. We are
pleased to inform you that the panel has voted to award your budget document the Distinguished
Budget Presentation Award for the current fiscal period. This award is the highest form of
recognition in governmental budgeting. Its attainment represents a significant achievement by your
organization.
The Distinguished Budget Presentation Award is valid for one year. To continue your participation
in the program, it will be necessary to submit your next annual budget document to GFOA within 90
days of the proposed budget's submission to the legislature or within 90 days of the budget's final
adoption. Enclosed is an application form to facilitate a timely submission. This form should be
submitted with four copies of your budget accompanied by the appropriate fee.
Each program participant is provided with confidential comments and suggestions for possible
improvements to the budget document. Your comments are enclosed. We urge you to carefully
consider the suggestions offered by our reviewers as you prepare your next budget.
When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of
Recognition for Budget presentation is also presented to the individual or department
designated as being primarily responsible for its having achieved the award. Enclosed is
a Certificate of Recognition for Budget Preparation for:
Finance Department
Your award plaque will be mailed separately and should arrive within eight to ten weeks. Enclosed is
a camera-ready reproduction of the award for inclusion in your next budget. If you reproduce the
camera-ready in your next budget, it should be accompanied by a statement indicating continued
compliance with program criteria.
The following standardized text should be used:
Washington, DC Office
1301 Pennsylvania Avenue, N.W., Suite 309 Washington, DC 20004 202.393.8020 fax: 202.393.0780
www.gfoa.org
Mr. Tim Simon
June 21, 2010
Page 2
The Government Finance Officers Association of the United States and Canada
(GFOA) presented a Distinguished Budget Presentation Award to City of Elk
River, Minnesota for its annual budget for the fiscal year beginning January 1,
2010. In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as an operations
guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget
continues to conform to program requirements, and we are submitting it to GFOA
to determine its eligibility for another award.
A press release is enclosed.
The Government Finance Officers Association encourages you to make arrangements for
a formal presentation of the award. If you would like the award presented by a member
of your state or provincial finance officers association, we can provide the name of a
contact person for that group.
We appreciate your participation in this program and we sincerely hope that your example
will encourage others in their efforts to achieve and maintain excellence in governmental
budgeting. The most current list of award recipients (with hyperlinks) can be found on GFOA's
website at www.gfoa.org. If we can be of further assistance, please contact the Technical
Services Center.
Sincerely,
Stephen J. Gauthier, Director
Technical Services Center
Enclosure
Government Finance Officers Association
203 North LaSalle Street, Suite 2700
Chicago, Illinois 60601-1210
312.977.9700 fax: 312.977.4806
June 21, 2010
PRESS RELEASE
For Further Information Contact
Stephen J. Gauthier (312) 977-9700
Chicago--The Government Finance Officers Association of the United States and Canada (GFOA)
is pleased to announce that City of Elk River, Minnesota has received the GFOA's Distinguished
Budget Presentation Award for its budget.
The award represents a significant achievement by the entity. It reflects the commitment of the
governing body and staff to meeting the highest principles of governmental budgeting. In order to
receive the budget award, the entity had to satisfy nationally recognized guidelines for effective
budget presentation. These guidelines are designed to assess how well an entity's budget serves as:
^ a policy document
^ a financial plan
^ an operations guide
^ a communications device
Budget documents must be rated "proficient" in all four categories, and the fourteen mandatory
criteria within those categories, to receive the award.
When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition
for Budget Presentation is also presented to the individual or department designated as being
primarily responsible for its having achieved the award. This has been presented to Finance
Department.
For budgets including fiscal period 2009, 1,214 entities received the Award. Award recipients have
pioneered efforts to improve the quality of budgeting and provide an excellent example for other
governments throughout North America.
The Government Finance Officers Association is a nonprofit professional association serving over
17,600 government finance professionals throughout North America. The GFOA's Distinguished
Budget Presentation Awards Program is the only national awards program in governmental
budgeting.
Washington, DC Office
1301 Pennsylvania Avenue, N.W., Suite 309 Washington, DC 20004 202.393.8020 fax: 202.393.0780
www.gfoa.org
The Government Finance Officers `Association
of the 'United States and Canada
presents this
CERTIFICATE OF RECOGNITION FOR BUDGET .PREPARATION
to
Finance Department
City of:Elk River, Minnesota
it~+~~' 0 THE ~~~N
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The Certificate of Recognition for Budget Preparation is presented by the Government
Finance Officers Association to those individuals., who have .been instrumental in their
government unit ..achieving a Distinguished. Budget. Presentation Award. The
Distinguished Budget Presentation Award, which is the highest award in governmental
budgeting, is presented to those government units whose budgets are judged to adhere
to program standards.
Executive Director ~~~'~~~ ~~
Date June 21,.2010