8.1. SR 08-16-2010REQUEST FOR ACTION
TO ITEM NUMBER
Ci Council 8.1.
AGENDA SECTION MEETING DATE PREPARED BY
Administration August 16, 2010 Lauren Wipper, Human Resource
Re resentative
ITEM DESCRIPTION REVIEWED By
Street and Equipment Services Divisions Compensatory Time Lori ohnson, Ci Administrator
Pay-out Date Change REVIEWED BY
ACTION REQUESTED
Approve changing the date for the payout of compensatory time for street division and equipment
services division employees to October 31 of each year.
BACKGROUND/DISCUSSION
Under the Fair Labor Standards Act, non-exempt governmental employees are able to earn compensatory
time in lieu of being paid overtime. Compensatory time is banked and employees are able to use these
hours to take time off at a later date. The City has a compensatory time policy which allows employees to
carry 40 hours in their bank at the end of each calendar year.
In June of 2006, the street and park department (which is now two separate divisions) requested that the
twelve-month year for the carry over of compensatory time be changed from a calendar year to
November 1 to October 31. This would help eliminate employee requests to use compensatory time
during the busy snowplow season. Following City Council discussion, it was decided to approve the
change but to make the pay-out at the end of the quarter -September 30.
In August of 2008, the street department requested to have this twelve-month period changed back to the
calendar year to be consistent with all other Public Works divisions. This was discussed with street
division staff and the consensus among the employees-was that they would like to see the date changed
back to the end of the calendar year.
During recent meetings with Street Superintendent Phil Hals, he requested to, again, have the twelve-
month calendar year changed to November 1 through October 31 to better accommodate the use of
compensatory time. During these tight budget times, employees are required to use their compensatory
time as opposed to having it paid out. Needing to use compensatory time by the end of December
creates requests for time off during the potentially busy snow season. As well, overtime is often
necessary during this period which creates additional accrual of compensatory time.
FINANCIAL IMPACT
None.
ATTACHMENTS
^ Updated language to Compensatory Time Policy
Action Motion by Second by Vote
FOllow Up
In any event, no employee may carry over more than forty (40) hours of compensatory time in a
bank from one calendar year to the next. Street and E,guibment Services employees will track
compensatory time based on a November 1 to October 31 year. No more than 40 hours may be
carried from October 31 to November 1. Any non-exempt employee who has accumulated more
hours of compensatory time than he or she is permitted to bank will be paid overtime
compensation for all overtime hours of work in excess of the amount permitted to be banked.
Upon termination of employment, non-exempt employees will be paid for all accrued but unused
compensatory time.
Overtime pay for holidays is paid based on the provisions found in the HOLIDAYS section of
this manual