7.3. SR 06-09-2003Item # 7.3.
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Mayor and City Council
Pat Klaers, City AdministrO ~
June 9, 2003 ·
Public Safety/City Hall/Utilities Project Update
The last Council update on the building construction project was on May 12, 2003. Over the
last four weeks a lot has happened as the Public Safety Facility and Utilities building near
completion. One of the most visible activities and one of the work areas of most concern as
it relates to access and safety is the reconstruction of the parking lot. At this time, there is a
bituminous surface in and around the current Police Station and this has been signed for
public parking.
Since May 12, the files from the upstairs of City Hall have all been relocated to the basement
of the Utilities building. Furniture is currently being installed in the Utilities building. City
staff will be moving its offices into the Utilities building on Friday, June 13, 2003, and we
will be open for business with a new telephone number on Monday, June 16, 2003. The
front sidewalk at the City Hall entrance has been removed. The City Hall public entrance is
signed for the Attorney/Cable Tv door. A public entrance to City Hall needs to remain open
until after the Police move. The public safety furniture was approved on May 19. The Police
are scheduled to move beginning on June 24, 2003. Once the Police have relocated, then all
accesses to the former City Hall/Police Station will be closed. Entrance to City Hall for the
next 8-9 months will be the Utilities front door. Remodeling of the City Hall/Police Station
is scheduled to begin on July 1, 2003.
The last City Council meeting in the Council Chambers is scheduled for Monday,
June 16, 2003. All future meetings of the City Council, HRA, EDA, Planning Commission,
and Park and Recreation Commission will be held in Lions Park Center.
The Public Safety project summary has not changed substantially since the May 12, 2003
update. The project summary as of May 6, 2003 showed a project contingency balance of
just under $160,000 being available. There has been some adjustments and change orders
since May 12, but the total available project contingency is still in the $150,000 range.
In January 2003, the City Council discussed completing part of the gun range using project
contingency funds. At that time, it was the consensus of the Council to not pursue any of
the gun range expenditures but to bring the issue back to the Council near the end of the
project. We are now near the end of the project and we should discuss the gun range again.
The gun range estimate is about $210,000. In January, the request was to do the range "guts"
or "structure" for about $108,000 and to hold off on the mechanical equipment
(approximately $102,000). At this time, the request for the Council to consider is just the
opposite; we would like the City Council to consider installing the mechanical equipment
and to hold off on the balance of the gun range. By spending about $100,000 now, we can
be prepared for when funding becomes available for the balance of the project and the space
then does not need any additional expenditures in order to make it usable for non-gun range
activities. If neither the mechanical equipment is installed nor some improvements made in
order to make the area meet code for access and usability, then the other option is to simply
lock the door of the gun range.
For all the same reasons that have been discussed in the past, it is important for the gun
range to get completed in the not-to-distant future. By spending half of the funds for the
gun range now we are then in a better position to complete the project in the future. ('Plus,
this space is then useful for alternative activities until the gun range is completed.) In the
meantime, the city can look for partners in the gun range project and may even fred some
donations. A last alternative would be to take some money from the liquor store enterprise
fund for the completion of this project. As you all know, the liquor store is doing frae
financially and could afford this contribution if necessary.
Recoramendation
Assuming that the bid for the mechanical system are still acceptable by the contractor, it is
recommended that the City Council authorize spending approximately $100,000 from the
project contingency for the completion of the mechanical system associated with the gun
range; if the bids are not still acceptable, it is recommended that the city go out for gun range
mechanical bids.
S:\COUNCIL\Pat\Updates\PublicSafety.doc
New City Hall Phone Numbers
Location
New Phone Number
Effective Date.
City Hall-General Number
635-1000
June 16
Building (Permits & Inspections)
635-1060
June 16
City Prosecutor
635-1080
June 27
Fire Department (Non-Emergency)
635-1100
June 27
Ice Arena
Lions Park Center (LPC)
Park Maintenance
635-1140
635-1150
635-1120
Planning
635-1030
June 16
Police Department (Non-Emergency)
After Hours
635-1260
635-1200
June 27
June 27
Recreation
Street Department
Waste Water Treatment Plant
635-1150
635-1120
635-1170
S:\ADMIN\PhoneNumStarNews.doc