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05-27-2003 CC MIN - SPECIAL SPECIAL MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE SHERBURNE COUNTY GOVERNMENT CENTER TUESDAY, MAY 27, 2003 Members Present: Members Absent: Staff Present: Also Present: Mayor I~inzing, Councilmembers Dietz, Kuester, Motin, and Tveite None City Administrator Pat I~aers, Director of Planning Michele McPherson, City Engineer Terry Maurer, City Attorney Peter Beck, City Prosecutor Chris Johnson, Building and Environmental Administrator Stephen Rohlf, and City Clerk Sandra Peine Sherburne County Board of Commissioners and Sherburne County Staff Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:30 p.m. by Mayor KJinzing. Consider 5/27/2003 Agenda Councilmember Tveite indicated that the date on the agenda was incorrect. The City Administrator indicated that he had an addition to the agenda under other business. COUNCILMEMBER TVEITE MOVED TO APPROVE THE AGENDA AS AMENDED. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Consent Agenda COUNCILMEMBER TVEITE MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 3.2. 3.3. 3.4. 3.5. 5/19/2003 CITY COUNCIL MINUTES CHECK REGISTER HIRE KRISTINE THOMAS AS SECRETARY RECEPTIONIST FOR THE POLICE DEPARTMENT EFFECTIVE JUNE 9, 2003, AT STEP B OF THE PAY SCALE ($12.51 PER HOUR) CONTINGENT ON A SUCCESSFUL BACKGROUND CHECK PAY ESTIMATES · PAY ESTIMATE #9 FOR THE PUBLIC SAFETY FACILITY TO VARIOUS CONTRACTORS IN THE AMOUNT OF $421,441.85 · PAY ESTIMATE #9 FOR THE CITY HALL EXPANSION TO VARIOUS CONTRACTORS IN THE AMOUNT OF $242,453.80 RESOLUTION 03-35 ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF THE PAVEMENT REHABILITATION IMPROVEMENT OF 2003 City Council Minutes May 27, 2003 ............................. 3.6. 3.7. Page 2 APPROVAL OF MEMO TO ELK RIVER MUNICIPAL UTILITIES COMMISSION FROM THE CITY COUNCIL REGARDING THE COMPENSATION PACKAGE (AS REVISED) MASSAGE THERAPIST LICENSE FOR TIFFENY MCGUIRE TO PRACTICE THERAPEUTIC MASSAGE AT SIMONSON'S SALON AND DAY SPA COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Joint Meeting with Sherbume County Board of Commissioners A. County Road 33 and Highway 169 Interchange City Engineer Terry Maurer provided an update on the progress of the project. He noted that this was a MnDOT project and was scheduled for completion by November. B. County Road 33/77 County Engineer Dave Schwarting provided an update on the realignment of County Roads 32 and 77. He noted that this project is contingent on the future connection to County Road 32. He indicated that the County is requesting the City to make a commitment to this connection. Mr. Schwarting stated that the road connection is a long-term plan which the County is interested in seeing completed. If this connection is not going to happen then a slightly different County Road 33/77 realignment would be better for county traffic flow. Mayor I~inzing indicated that the connection to County Road 32 was not in the City's transportation plan and the Park and Recreation Commission did not promote the connection. Stephen Rohlf indicated that the City should keep an open mind for a possible future connection. Councilmember Motin indicated that he would like to see what the impact would be if the road was extended through the park. It was the consensus of the Council to revisit the issue regarding this issue at a later date. Councilmember Dietz stated that Elk River Utilities was going to do some work in the area but were not informed about the realignment project. He requested that there be better communication between the County and Utilities regarding these types of projects. Councilmember Kuester indicated her concern about involving the residents north of County Road 33 regarding how they will be impacted from the project. C. County Road 33 East of Highway 169 Dave Schwarting indicated that discussion should take place regarding the alignment of the road. Discussion was held regarding the "S" curve on County City Council Minutes Page 3 May 27, 2003 ............................. Road 33 and regarding the possibility of making County Road 33 a State Aid road. The need for county planning of preferred alignments and an official map of a new alignment was discussed. D. County Road 1 Dave Schwarting provided an update on the progress of the County Road 1 project. He noted that the project is split into two projects with the south end of the road being completed in 2005 and the north end in 2006. Discussion was also held regarding the need for pedestrian trails along the road and the low probability of this being included in the project. E. County Road 40 Dave Schwarting indicated that the County has been successful in obtaining federal funding for the project. He indicated that the County is requesting to delay the project and reserve the federal funds until the project develops. Mayor I~inzing suggested pursuing rights-of-way to see if property owners are interested in gifting the land. An official map of the revised route was discussed. F. County Road 44 Dave Schwarting indicated that the County has approved this project for 2004. He noted that when the project is completed, the County may want to turn the road over to the City. Mr. Schwarting stated that the county is proposing that the City take the lead in the project in order to keep it on schedule. He indicated that the county will enter into a contract with the City and that the County would commit the money for the county road. He further noted that the City would have control over the entire project but the County would approve the County Road part of the project. Mr. Schwarting indicated that the project is a $1,000,000 project with 30% being estimated as the City's responsibility. Mr. Schwarting suggested that the City make a decision on the design of the road. Following discussion, it was the consensus that the County board would send a proposal to the City. G. City Transportation Plan Update Terry Maurer provided an update on the City's transportation plan. He indicated that most of the work is done but the City is waiting to complete the plan following the conclusion of the comprehensive plan update. H. Standards for Urban County Roads Councilmember Kuester spoke about standards for urban county roads. She indicated that when the City plans roads it takes into consideration the need for pedestrian movement. She questioned whether the county has different road standards for more densely populated areas. Brian Benson indicated that the difference between city and county roads is that the county roads must take drainage issues into consideration. Councilmember Kuester indicated she would like to see more consideration given to pedestrian trails and crossings when planning county roads. City Council Minutes May 27, 2003 ............................. Page 4 4.2. 4.3. Solid Waste/Environmental A. Lake Orono Watershed Drainage Stephen Rohlf indicated that the high fecal count in Lake Orono will be monitored by the Soil and Water Conservation District, the Elk River Watershed Board and the MPCA. He encouraged the County Board to look at the possibility of implementing some type of joint funding with Benton County to help take care of some of the problems along the river. B. Ditch 28 Brian Benson indicated that Ditch #10 has been abandoned and turned over to the City. He indicated that Ditch 28 continues to be a problem and the County has continued to patch the ditch but does not have a solution for a permanent fix. He requested the City Council to consider taking over part of Ditch 28. Mayor I~inzing indicated that the City would not be interested in taking over the ditch if there were no solutions for a permanent fix. The Council and County Board discussed the possibility of adopting an ordinance that would expand the ditch right-of-way to fifty feet to allow maintenance equipment to access the area to work on the ditches. C. Landfill Activities Stephen Rohlf and Dave Lucas (county staff) updated the County on landfill activities. D. RDF Contracts Brian Benson provided an update on the RDF contracts. Miscellaneous/Other Business A. Legislative Update Patrick I~aers and Brian Benson provided an update on legislative issues and how they affect the City and County. B. County Fairground Brian Benson informed the Council that the County is working with a college architect to develop a site in Becker for the fairground but that funding remains an issue. No timetable for a move has been set. Councilmember Dietz strongly encouraged the County to keep the fairgrounds in Elk River. C. GIS Program City Engineer Terry Maurer provided an update on the City's GIS program. City Council Minutes May 27, 2003 ............................. 5. Other Business Page 5 The City Administrator submitted the City Clerk's letter of resignation. COUNCILMEMBER MOTIN MOVED TO ACCEPT THE LETTER OF RESIGNATION FROM THE CITY CLERK. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER KUESTER MOVED TO ADVERTISE FOR THE POSITION OF CITY CLERK AND TO AMEND THE POSITION DESCRIPTION BY CHANGING THE CERTIFICATION REQUIREMENT FROM A REQUIRED QUALIFICATION TO A PREFERRED QUALIFICATION. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 6. Adjournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 9:40 p.m. Sandra Peine City Clerk