6.0. SR 09-07-2010REQUEST FOR ACTION
fiver
To Item Number
Ci Council 6.0.
Agenda Section Meeting Date Prepared by
Bud et Worksession Se tember 7, 2010 Lori ohnson, Ci Administrator
Item Description Reviewed by
2011 Tax Levy and Budget Discussion
Reviewed by
Action Requested
Consider the following resolutions and motion for adoption no later than at the September 13 meeting:
1. A resolution authorizing the proposed property tax levy for collection in 2011.
2. A resolution approving the Housing and Redevelopment Authority 2011 tax levy.
3. A resolution approving the 2011 tax levy for economic development purposes for the Elk River
Economic Development Authority.
4. A motion to set the budget meeting at which public comment will be taken for December 6, 2010,
at 6:30 p.m.
Background/Discussion
The City is required to certify its maximum City levy and the HRA and EDA levies to the County
Auditor no later than September 15: The levy adopted in September may be reduced on December 6
when the final levy is adopted, but it may not be increased. The levy adopted in September will be used
in the tax notices mailed to property owners in November. The Council must also schedule one regular
meeting at which the budget and levy will be discussed and public comment will be taken. This meeting
date, scheduled for December 6, 2010, must also be set by September 15.
The remainder of the General fund and special revenue fund budgets that the Council has not yet
reviewed are attached. Those include the building safety, environmental, and energy city General fund
budgets, and the Storm Water Management, Safety, and Library special revenue fund budgets. Staff will
be present at the meeting to discuss these budgets with the Council. There are no significant changes in
these budgets for 2011.
Also attached is a sample levy resolution fox discussion. We have not received updated net tax capacity
data from Sherburne County, but expect to get that data before the levy is adopted on September 13.
The sample levy calls for a total levy identical to the 2010 payable levy. Consequently, the General fund
budget as proposed assumes tax revenue based on that total levy. Again, it is important to note that the
levy adopted now cannot be increased in December. If the revised NTC estimate from the County is
higher than the preliminary estimate, a revised levy resolution will be prepared for the September 13
meeting.
If the levy is approved as discussed above, there is currently a General fund budget gap of $514,100
before use of fund balance and without including LGA revenue of $686,800. As you may recall, the
N:\Public Bodies\City Council\Lori\2010\Budget req for action 9 7 10 fmal.doc
budget gap was $551,700. That was reduced by some minor adjustments as discussed by the Council and
other adjustments and corrections made by staff. Please refer to the attached spreadsheet fox those
details. In addition, there may be adjustments following this work session that will be included in the
final budget. Also, the draft budget includes $320,400 of capital outlay. Per our previous discussions,
some of those requests may not be approved. If $325,000 of fund balance is used as it was in 2010, the
budget gap is less than $190,000. That can be addressed by delaying some capital outlay until LGA funds
are received.
There are two other budget related items discussed at the work sessions that require follow-up before
adoption of the final budget: First, staff would like authorization to move forward now with replacing
the ice arena vessels for $16,500 since that is an insurance requirement. Funds are available in the Capital
Outlay Reserve set aside by the City and designated for the ice arena to cover this expenditure. Second,
the Fire Chief and I discussed the duty officer program with the Council at the August 9 meeting. If the
Council agrees with proceeding with this program, the Fire Chief would like to begin an early
implementation of the program in 2010. Funds are available from the part-time pay line item in the fire
department budget to cover the 2010 expense. An additional $23,500 will be added to the 2011 budget if
the Council approves the duty officer program.
Finally, the detail budget information was distributed to the Council for the August meetings and is not
included with this memo. If you want another copy of any of the previously distributed material, please
contact me. Staff will be prepared to go over the levy and budget at the work session in as much detail as
the Council desires. The Council may adopt the levy resolutions and set the budget meeting date at this
worksession or at the September 13 worksession.
Attachments
^ Goals and budgets for departments listed above.
^ Capital Outlay Requests
^ General Fund Budget Summary
^ Sample resolution authorizing the proposed property tax levy for collection in 2011
^ Resolution approving the Housing and Redevelopment Authority 2011 tax levy
^ Resolution approving the 2011 tax levy for economic development purposes for the Elk River
Economic Development Authority
ACtlon Motion by Second by Vote
Follow Up
N:\Public Bodies\Ciry Council\Lori\2010\Budget req for action 9 7 10 final.doc
Building Safety
201 I Goals
^ To remain timely, efficient and professional with plan review, inspections and the issuing of
permits.
^ Conduct energy audits for residents and suggest ways that they may be able to save energy and
costs as part of Project Conserve.
Continue single family rental licensing to create a safe environment among the rising number of
rental units in the City.
8-30-2010 08:22 AM
101-GENERAL FUND
Building Safety
EXPENDITURES
CITY OF ELK RIVER PAGE: 25
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2010
( ----------------- 2010 ----- ------------)(---------- 2011 - - )
2007 2008 2009 APPROVED CURRENT Y-T-D REQUESTED CITY ADMIN
ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Personal Services
101-4-2410-4101 Regular Pay
101-4-2410-4102 Overtime Pay
101-4-2410-4103 Part-time Pay
101-4-2410-4104 PERA
101-4-2410-4105 FICA
101-4-2410-4107 Medicare
101-4-2410-4108 Insurance
101-4-2410-4109 Workers Comp
101-4-2410-4110 Re-employment Compensation
TOTAL Personal Services
Supplies
101-4-2410-4201 Office Supplies
101-4-2410-4212 Fuels & Lubs
101-4-2410-4217 Uniform Allowance
101-4-2410-4219 Operating Supplies
TOTAL Supplies
Other Services & Charges
101-4-2410-4319 Other Professional Services
101-4-2410-4321 Telephone
101-4-2410-4322 Postage
101-4-2410-4331 Travel, Conferences & Schools
101-4-2410-4361 Insurance
101-4-2410-4404 Equip Repair/Maint Services
101-4-2410-4433 Dues & Subscriptions
101-4-2410-4460 Equip Replacement Charge
TOTAL Other Services & Charges
462,202 486,237 378,596 318,350 318,350 195,454 319,400 319,400
1,152 910 0 0 0 0 0 0
22,052 25,023 25,622 25,050 25,050 16,124 25,950 25,950
30,149 32,960 24,362 24,050 24,050 15,612 25,050 25,050
27,980 29,165 23,353 21,300 21,300 12,765 21,400 21,400
6,544 6,821 5,462 5,000 5,000 2,985 5,000 5,000
54,089 60,821 42,134 38,250 38,250 25,528 40,150 40,150
1,999 1,259 1,084 1,400 1,400 822 1,200 1,200
0 0 22, 365 0 0 0 0 0
606,168 643,196 522,977 433,400 433,400 269,291 438,150 438,150
2,420 2,428 1,783 2,500 2,500 1,046 2,500 2,500
8,171 6,838 3,565 4,000 4,000 2,058 5,100 5,100
1,773 1,894 263 700 700 0 0 0
9,699 7,305 1,693 1,450 1,450 799 2,250 2,250
22,063 18,464 7,305 8,650 8,650 3,904 9,850 9,850
0 107 0 0 0 0 0 0
6,672 5,365 2,547 2,550 2,550 1,152 1,600 1,600
1,176 579 388 500 500 174 400 400
4,423 5,910 4,669 6,750 6,750 1,135 4,650 4,650
25,279 26,229 14,933 1,100 1,100 420 900 900
8,364 7,954 5,923 5,800 8,800 4,193 7,200 7,200
950 815 727 1,200 1,200 465 1,200 1,200
0 0 1,518 2,600 2,600 1,733 1,650 1,650
46,864 46,958 30,705 23,500 23,500 9,271 17,600 17,600
TOTAL Building Safety
675,095 708,618 560,986 465,550 465,550 282,466 465,600 465,600
Energy City
201 I Goals
^ Identify ways to promote a positive image of Elk River and encourage economic interest and
growth by continuing the Energy Expo.
• Educate producers and consumers on energy issues, options and opportunities; specifically
including possible impact on the economy as well as the environment.
^ Capitalize on Energy City status by continuing tours and encouraging partners to identify with
Energy City.
^ Encourage and assist when possible in the development and use of renewable energy and energy
efficient technologies.
^ Diversify Elk River's energy base and recognize a continuing goal of decreasing Elk River's
overall energy use and energy dependence from non-renewable sources.
8-30~-2030 -08:22 AM - ~ ~ CITY OF ELK RIVER ~ PAGE: 37.
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2010
101-GENERAL FUND
Energy City
~ ------------ 2010 ----- ------------) (---------- 2011 ---------)
2007 2008 2009 APPROVED CURRENT Y-T-D REQUESTED CITY ADMIN
EXPENDITURES ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Personal Services
101-4-6220-4101 Regular Pay
101-4-6220-4102 Overtime Pay
101-4-6220-4103 Part-time Pay
101-4-6220-4104 PERA
101-4-6220-4105 FICA
101-4-6220-4107 Medicare
101-4-6220-4108 Insurance
TOTAL Personal Services
Other Services & Charges
101-4-6220-4319 Other Professional Services
101-4-6220-4331 Travel, Conferences & Schools
101-4-6220-4359 Publishing
TOTAL Other Services & Charges
TOTAL Energy City
9,710 21,642 27,277 24,550 24,550 15,152 28,700 28,700
0 1, 063 0 0 0 0 0 0
0 1, 259 0 0 0 0 0 0
603 1,216 1,827 1,700 1,700 1,123 2,100 2,100
502 967 1,304 1,500 1,500 797 1,800 1,800
117 226 305 350 350 186 400 400
1,164 2,317 3,575 3,250 3,250 2,028 3,150 3,150
12,096 28,690 34,288 31,350 31,350 19,285 36,150 36,150
8,554 356 396 5,000 5,000 227 5,000 5,000
1,000 12,554 4,241 12,500 2,500 ( 1,425) 7,500 7,500
13,819 8.,754 2,805 2,500 12,500 4,288 3,000 3,000
23,373 21,664 7,442 20,000 20,000 3,090 15,500 15,500
35,469 50,355 41,729 51,350 51,350 22,375 51,650 51,650
Environmental
201 I Goals
^ Continue organics program and increase participation.
^ Expand Phase II Project Conserve to include 500 families.
^ Work with Elk River schools on resource conservation issues.
8-30-2010 08:22 AM
101-GENERAL FUND
Environmental
EXPENDITURES
Personal Services
101-4-2440-4101 Regular Pay
101-4-2440-4104 PERA
101-4-2440-4105 FICA
101-4-2440-4107 Medicare
101-4-2440-4108 Insurance
101-4-2440-4109 Workers Comp
TOTAL Personal Services
Supplies
101-4-2440-4201 Office Supplies
101-4-2440-4212 Fuels & Lubs
101-4-2440-4217 Uniform Allowance
101-4-2440-4219 operating Supplies
TOTAL Supplies
Other Services & Charges
101-4-2440-4321 Telephone
101-4-2440-4322 Postage
101-4-2440-4331 Travel, Conferences & Schools
101-4-2440-4359 Publishing
101-4-2440-4361 Insurance
101-4-2440-4409 Contractual Services
101-4-2440-4433 Dues & Subscriptions
101-4-2440-4460 Equip Replacement Charge
TOTAL Other Services & Charges
TOTAL Environmental
CITY OF ELK RIVER
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2010
PAGE: 26
(- 2010 ------------- - --)!- - ------- 2011 ----- - ---)
2007 2008 2009 APPROVED CURRENT Y-T-D REQUESTED CITY ADMIN
ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
60,240 57,009 52,361 35,400 35,400 21,834 39,050 39,050
3,740 3,799 3,530 2,500 2,500 1,649 2,850 2,850
2,948 2,753 2,441 2,200 2,200 1,135 2,400 2,400
689 644 571 500 500 265 550 550
8,868 12,479 8,086 5,650 5,650 3,952 4,850 4,850
491 274 293 400 400 285 400 400
76,975 76,957 67,283 46,650 46,650 29,120 50,100 50,100
338 405 560 650 650 325 650 650
65 38 70 150 150 63 150 150
0 212 0 0 0 0 0 0
1, 645 0 0 0 0 0 0 0
2,047 655 630 800 800 388 800 800
179 757 568 700 700 364 700 700
815 818 697 500 500 146 500 500
3,893 578 817 500 500 731 500 500
327 0 0 250 250 0 100 100
278 244 206 250 250 94 200 200
0 0 255 1,500 1,500 522 3,000 3,000
1,350 875 0 1,050 1,050 0 1,050 1,050
0 0 441 0 0 0 0 0
6,842 3,271 2,984 4,750 4,750 1,857 6,050 6,050
85,864 80,883 70,897 52,200 52,200 31,365 56,950 56,950
Library
201 I Goals
^ Re-evaluate work flow to assure excellence in public service after restructure process is in place.
Collaborate with the Elk River School District on projects that get information into the hands of
students.
8-30-2010 08;23 AM
211-LIBRARY
REVENUES
CITY OF ELK RIVER PAGE: 1
PROPOSED BUDGET WORKSHEET
AS OF; AUGUST 31ST, 2010
(----------------- 2010 -----------------)(---------- 2011 ----------)
2007 2008 2009 APPROVED CURRENT Y-T-D REQUESTED CITY ADMIN
ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Library
Taxes
211-3-0000-3111 Current Ad Valorem Taxes
211-3-0000-3112 Delinquent Ad Valorem Taxes
TOTAL Taxes
Intergovernmental Rev
211-3-0000-3322 MV Credit
TOTAL Intergovernmental Rev
Other Revenue
211-3-0000-3621 Interest Income
211-3-0000-3626 Contributions
TOTAL Other Revenue
TOTAL Library
Library Project
Other FinancingSources
211-3-5610-3910 Sale of Assets
TOTAL Other Financing Sources
Transfers In
211-3-5610-3926 Transfer-Capital Outlay Reserv
211-3-5610-3927 Transfer-Govt Buildings Reserv
TOTAL Transfers In
TOTAL Library Project
140,443 73,271 66,003 58,850 58,850 27,715 63,100 63,100
1,237 2,639 1,452 0 D 1,142 0 0
141,680 75,910 67,455 58,850 58,850 28,857 63,100 63,100
6,225 2,026 2,446 0 0 0 0 0
6,225 2,026 2,446 0 0 0 0 0
78,026 14,251 7,485 9,500 9,500 1,416 6,900 6,900
0 20,467 _ 21,944 27,000 27,000 11,677 27,000 27,000
78, 02b 34,718 29,428 36,500 36,500 13,094 33,900 33,900
225,930 112,654 99,330 95,350 95,350 41,951 97,000 97,000
188, 068 0 0 0 0 0 0 0
188, 068 0 0 0 0 0 0 0
641, 000 0 0 0 0 0 0 0
300,723 248,546 731 0 0 0 0 0
941,723 248,546 731 0 0 0 0 0
1,129,791 248,546 731 0 0 0 0 0
TOTAL REVENUES
1,355,722 361,200 100,061 95,350 95, 350 41,951 97,000 97,000
8-30-2010 08:23 AM
211-LIBRARY
Library
EXPENDITURES
CITY OF ELK RIVER PAGE: 2
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2010
~-------------- 2010 -----'-----------) 1--------- 2011 ---------)
2007 2008 2009 APPROVED CURRENT Y-T-D REQUESTED CITY ADMIN
ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Supplies
2i1-4-5600-4201 Office Supplies
211-4-5600-4219 Operating Supplies
TOTAL Supplies
Other Services & Charges
211-4-5600-4304 Legal Fees
211-4-5600-4319 Other Professional Services
211-4-5600-4321 Telephone
211-4-5600-4322 Postage
211-4-5600-4331 Travel, Conferences & Schools
211-4-5600-4359 Publishing
211-4-5600-4361 Insurance
211-4-5600-4389 Utilities
211-4-5600-4401 Bldg Repair/Maint Services
211-4-5600-4404 Equip Repair/Maint Services
211-4-5600-4405 Cleaning Services
211-4-5600-4409 Contractual Services
211-4-5600-4433 Dues & Subscriptions
TOTAL Other Services & Charges
186 157 130 500 500 117 500 500
10,468 7,890_ 12,913 10,600 _ 10,600 4,457 14,350 14,350
10,654 8,048 13,044 11,100 11,100 4,574 14,850 14,850
0 270 0 0 0 0 0 0
1, 300 0 0 0 0 0 0 0
306 1,566 1,461 1,450 1,450 1,038 1,450 1,450
29 0 0 50 50 0 50 50
683 0 560 1,500 1,500 0 1,500 1,500
461 0 112 1,500 1,500 112 1,500 1,500
2,455 2,913 2,687 2,900 2,900 1,292 2,950 2,950
11,497 26,972 24,127 29,000 29,000 13,049 28,400 28,400
8,288 19,274 26,852 13,950 13,950 4,104 12,700 12,700
612 629 1,484 2,500 2,500 1,406 2,200 2,200
0 6,710 20,155 20,150 20,150 13,358 20,150 20,150
6,282 7,304 8,423 11,000 11,000 5,510 11,000 11,000
75 177 165 250 250 135 250 250
31,988 65,815 86,029 84,250 84,250 40,003 82,150 82,150
TOTAL Library 42,643 73,863 99,072 95,350 95,350 44,577 97,000 97,000
8-30-2010 08:23 AM
211-LIBRARY
Library Project
EXPENDITURES
CITY OF ELK RIVER PAGE: 3
PROPOSED BUDGET WORKSHEET
AS OF : AUGUST 31ST, 2010
~- --------------- 2010 ---- -----------) ~--------- 2011 --------)
2007 2008 2009 APPROVED CURRENT Y-T-D REQUESTED CITY ADMIN
ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Supplies
211-4-5610-4219 Operating Supplies
TOTAL Supplies
Other Services & Charges
211-4-5610-4303 Engineering Fees
211-4-5610-4319 Other Professional Services
211-4-5610-4389 Utilities
TOTAL Other Services & Charges
109,751 2,272 0 0 0 0
109,751 2,272 0 0 0 0
7, 073 0 0 0 0 0
117,005 9,699 749 0 0 0
729 0 0 0 0 0
124,806 9,699 749 0 0 0
0 0
0 0
0 0
0 0
0 0
TOTAL Library Project 234,557 11,970 749 0 0 0 0 0
TOTAL EXPENDITURES 277,200 85,833 99,821 95,350 95,350 44,577 97,000 97,000
REVENUE OVER/(UNDER) EXPENDITURES 1,078,522 275,366 239 0 0 ( 2,626) 0 0
0 0
Storm Water Management
201 I Goals
^ Continue to expand storm water program.
8-30-2010 12:14 PM
404-SURFACE WATER MANAGEMNT
I REVENUES
C ITY OF ELK RIVER PAGE: 1
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2010
~--'----------- 2010 -" ) ~---------- 2011 ---------)
2007 2008 2009 APPROVED CURRENT Y-T-D REQUESTED CITY ADMIN
ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Surface Water Mgmt
------------------
------------------
Taxes
404-3-0000-3111 Current Ad Valorem Taxes
404-3-0000-3112 Delinquent Ad Valorem Taxes
TOTAL Taxes
Intergovernmental Rev
404-3-0000-3322 MV Credit
TOTAL Intergovernmental Rev
Charges for Services
404-3-0000-3481 Impact Fee
TOTAL Charges for Services
Other Revenue
404-3-0000-3621 Interest Income
TOTAL Other Revenue
Transfers In
404-3-0000-3921 Transfers
TOTAL Transfers In
TOTAL Surface Water Mgmt
TOTAL REVENUES
93,581 93,635 48,882 50,000 50,000 23,589 50,000 50,000
3,134 2,199 2,066 0 0 2,709 0 0
96,715 95,834 50,948 50,000 50,000 26,298 50,000 50,000
4,122 2,582 1,747 0 0 0 0 0
4,122 2,582 1,747 0 0 0 0 0
32,859 41,302 2,591 25,000 25,000 2,729 2,600 2,.600
32,859 41,302 2,591 25,000 25,000 2,729 2,600 2,600
24,028 6,354 4,396 5,000 5,000 1,122 4,565 4,565
24,028 6,354 4,396 5,000 5,000 1,122 4,565 4,565
0 0 78, 786 0 0 0 0 0
0 0 78, 786 0 0 0 0 0
157,724 146,071 138,468 80,000 80,000 30,145 57,165 57,165
157,724 146,071 138,468 80,000 80,000 30,148 57,165 57,165
8-30-2010 12: i4 PM
404-SURFACE WATER MANAGEMNT
General Improvements
EXPENDITURES
CITY OF ELK RIVER PAGE: 2 - --
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2010
(----------------- 2010 --- - ------ - ----)(---------- 2011 ------- - -)
2007 2008 2009 APPROVED CURRENT Y-T-D REQUESTED CITY ADMZN
ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Personal Services
404-4-8010-4101 Regular Pay
404-4-8010-4104 PERA
404-4-8010-4105 FICA
404-4-8010-4107 Medicare
404-4-8010-4108 Insurance
TOTAL Personal Services
Supplies
404-4-8010-4219 Operating Supplies
TOTAL Supplies
Other Services & Charges
404-4-8010-4303 Engineering Fees
404-4-8010-4319 Other Professional Services
404-4-8010-4331 Travel, Conferences & Schools
404-4-8010-4409 Contractual Services
404-4-8010-4415 Equipment Rental
404-4-8010-4433 Dues & Subscriptions
404-4-8010-4440 Miscellaneous
TOTAL Other Services & Charges
Capital Outlay
404-4-8010-4530 Improvement Project Contract
404-4-8010-4560 Equipment
TOTAL Capital Outlay
0 0 0 0 0 0 23,600 23,600
0 0 0 0 0 0 1,700 1,700
0 0 0 0 0 0 1,450 1,450
0 0 0 0 0 0 350 350
0 0 0 0 0 0 3,150 3,150
0 0 0 0 0 0 30,250 30,250
3,203 12,023 7,483 10,000 10,000 1,975 10,000 10,000
3,203 12,023 7,483 10,000 10,000 1,975 10,000 10,000
7,245 0 0 5,000 5,000 2,776 2,000 2,000
30,747 0 425 0 0 0 0 0
0 0 0 0 0 0 1,000 1,000
27,103 59,217 14,961 11,000 11,000 4,720 26,000 26,000
0 0 1,180 s,ooo s,ooo o s,ooo s,ooo
0 0 875 1,000 1,000 0 1,000 1,000
0 0 0 10,000 10,000 990 0 0
65,094 59,217 17,441 32,000 32,000 8,485 35,000 35,000
62,000 0 0 30,000 30,000 0 20,000 20,000
8, 704 0 0 0 0 0 0 0
70,704 0 0 30,000 30,000 0 20,000 20,000
TOTAL General Improvements
TOTAL EXPENDITURES
REVENUE OVER/(UNDER) EXPENDITURES
139,001 71,241 24,924 72,000 72,000 10,460 95,250 95,250
139,001 71,241 24,924 72,000 72,000 10,460 95,250 95,250
18,723
-------- 74,830
-------- 113,594
--------- 8,000
------- 8,000
---------- 19,688 (
--------- 38,085) (
--------- 38,085)
-----------
08/30/2010
CITY OF ELK RIVER
SURFACE WATER MANAGEMENT Budget
updated 08!3012010 Estimate Estimate Estimate Estimate Estimate
2011 2012 2013 2014 2015
Beginning Cash Balance 304,357 266,273 203,467 143,336 84,603
Sources of Funds
General Property Tax 50,000 50,000 75,000 75,000 75,000
Impact Fee 2,600 5,200 7,800 10,400 20,800
Interest 4,565 3,994. 4,069 2,867 2,115
Total Sources of Funds 57,165 59,194 86,869 88,267 97,915
Expenditures
Personal 30,250 30,000 30,000 30,000 30,000
Non-Degradation study 2,000 - - - -
Supplies 10, 000 10, 000 10, 000 10, 000 10, 000
Contractual services
Storm water items 6,000 15,000 15,000 15,000 15,000
MS4 requirements (ponds etc; 20,000 40,000 60,000 60,000 60,000
Equipment Rental 5,000 5,000 5,000 5,000 5,000
Dues and subscriptions 1,000 1,000 1,000 1,000 1,000
ether improvement projects 20,000 20,000 25,000 25,000 25,000
Miscellaneous 1,000 1,000 1,000 1, 000 1,000
Total Surface Water Management Uses o1 95,250 122,000 147,000 147,000 147,000
Ending Cash Balance 266,273 203,467 143,336 84,603 35,518
Page 6
8-30-2010 09:03 AM
291-INSURANCE RESERVE
Health & Safety
EXPENDITURES
Supplies
291-4-2340-4219 Operating Supplies
TOTAL Supplies
Other Services & Charges
291-4-2340-4319 Other Professional Services
291-4-2340-4331 Travel, Conferences & Schools
291-4-2340-4433 Dues & Subscriptions
TOTAL other Services & Charges
CITY OF ELK RIVER PAGE: 2---
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2010
(- -------- 2010 ----------------)(---------- 2011 )
2007 2008 2009 APPROVED CURRENT Y-T-D REQUESTED CITY ADMIN
ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
9,231 13,047 7,528 10,400 10,400 2,007 8,650 5,650
9,231 13,047 7,528 10,400 10,400 2,007 8,650 8,650
10,495 2,610 12,000 14,200 14,200 5,100 13,700 13,700
1,854 2,537 6,972 2,850 2,850 905 1,200 1,200
350 375 385 650 650 0 600 600
12,699 5,521 19,357 17,700 17,700 6,005 15,500 15,500
TOTAL Health & Safety
21,930 18,568 26,885 28,100 28,100 8,012 24,150 24,150
8<-3D-2010 09:03 AM
291-INSURANCE RESERVE
1 REVENUES
Insurance Reserve
-----------------
-----------------
Other Revenue
291-3-0000-3621 Interest Income
291-3-0000-3625 Refunds & Reimbursements
TOTAL Other Revenue
TOTAL Insurance Reserve
CITY OF ELK RIVER - PAGE: 1
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2010
1 ---------------- 2010 ----- ------ - --)~- -- ---- 2011 ----------)
2007 2008 2009 APPROVED CURRENT Y-T-D REQUESTED CITY ADMIN
ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
25,413 22,668 9,535 13,100 13,100 2,174 6,000 6,000
24,303 26,870 35,598 15,000 15,000 0 18,150 18,150
49,716 49,537 45,133 28,100 28,100 2,174 24,150 24,150
49,716 49,537 45,133 28,100 28,100 2,174 24,150 24,150
I TOTAL REVENUES
49,716 49,537 45,133 28,100 28,100 2,174 24,150 24,150
2011 CAPITAL OUTLAY -Requested
_ Funding Source
Requested General Waste liquor Department
Department Item Amount Fund Water Fund Fund Other Total
Human Resources TOP Software/implementation 4,450 4,450
Incede Kronos intertace/maintenance 2,750 2,750
InCode Personnel Management Systems 15,000 15,000
22,200 22,200
Fire Confined Space Rescue Equipment 20,000 20,000
20,000 20,000
Emergency Mgmt Siren 16,000 16,000
Outdoor Warning Siren Radio Board Upgrade 55,750 55,750
71,750 71,750
IT In Squad video upgrade 20,000 20,000
Laserfiche Upgrade 13,000 13,000
Virtualization payment 10,900 10,900
SQL Server upgrade 26,000 26,000
69,900 69,900
Police KRONOS Software 75,000 75,000
75,000 75,000
Streets/Snow removal Plow & hitch 8,850 8,850
Bobcat lease 4,000 4,000
12,850 12,850
Senior Center Database management system 8,700 8,700
Replace carpeting 40 000 40 000
aa,7oo aa,7oo
Subtotal General Fund Departments 320 400 320 400 - - - 320,400
Ice Arena Barn Condenser 37,500 37,500
Certification stamp 16,500 16,500
Ice Edger 6 90D 6,900
60,900 60,900
Pinewood Mower {Lease payment $7,350)
7,350
7,350
7,350 7,350
Total $388,650 $320,400 $0 $0 $68,250 $388,650
Note: Vehicle and equipment replacement for non-enterprise funds will be reviewed with the 2011-2015
equipment replacement fund.
2011 General Fund Budget Summary
September 7, 2010
Revenues
Draft Budget $ 11,838,700
Adjustments:
State Grants -Police $ 22,000
Tax levy transfer from Library 2,600
Subtotal Adjustments 24,600
Revised Revenue Budget 11,863,300
Expenditures
Draft Budget 12,390,400
Adjustments:
Fuel cost reduction (20,450)
Overtime for snow removal 17,200
Delay eng. Tech until Apri11 (2,950)
Engineering dept adjustments 1,200
Fire Relief required contribution 8,500
Street plow transferred to Fleet (8,850)
Pinewood transfer (7,350)
Subtotal Adjustments (12,700)
Revised Expenditure Budget 12,377,700
Budget Balance (514,400)
Use of Fund Balance 325,000
Budget Balance (189,400)
Other Items
Capital Outlay included in budget 320,400
LGA not included in budget 686,800
Duty officer program 23,500
Purchase Ice Arena vessels in 2010 -16,500
Council Computers -7,500
Volunteer recognition 3,000
RESOLUTION 10 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION AUTHORIZING THE PROPOSED PROPERTY TAX LEVY
FOR COLLECTION IN 2011
WHEREAS, the Elk River City Council has reviewed the City's anticipated
expenditures for all funds in 2011; and,
WHEREAS, the Elk River City Council has considered projected revenues for
all funds in 2011; and,
WHEREAS, revenues from sources other than property taxes are not sufficient
to meet anticipated. expenditures of all funds; and,
WHEREAS, debt levies have been adjusted or cancelled based on revenue
collections and projections.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River that
the following amounts are the maximum to be levied as property taxes
payable in 2011:
General Fund
PERA Employer Rate Increase
Library
Surface Water Management
City Special Assessments
2005 Improvement Bonds
2007 Improvement Bonds
Public Safety Lease Revenue Bonds
Economic Development Tax Abatement
TOTAL
SAMPLE ONLY
Levv
$ 9,665,436 ~~~~
93, 077
63,100
50,000
17,767
85,100
119,516
591,142
427,253
$11,112,391
Passed and adopted by the City Council of the City of Elk River this _th
day of September, 2010.
ATTEST:
Stephanie Klinzing, Mayor
Total GF
$ 9,758,513
Tina Allard, City Clerk
RESOLUTION 10-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION APPROVING THE HOUSING AND REDEVELOPMENT
AUTHORITY 201 I TAX LEVY
WHEREAS, the Housing and Redevelopment Authority in and for the City of Elk Rivex
has requested that the City authorize a levy of .0144% of the taxable market
value of the City for various redevelopment activities; and,
WHEREAS, the City Council of the City of Elk River has consented to this levy.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River
that the Housing and Redevelopment Authority in and for the City of Elk River certify a
levy of .0144% of the taxable market in the City for the benefit of the Housing and
Redevelopment Authority.
Passed and adopted by the City Council of the City of Elk River, Minnesota this 7`'' day of
September 2010.
Stephanie Klinzing, Mayor
ATTEST:
Tina Allard, City Clerk
RESOLUTION 10-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION APPROVING THE 201 I TAX LEVY FOR ECONOMIC
DEVELOPMENT PURPOSES FOR THE ELK RIVER ECONOMIC
DEVELOPMENT AUTHORITY
WHEREAS, the City Council of the City of Elk River has received a request from the
Economic Development Authority to levy a tax for the benefit of the
Authority in the amount of .01813% of taxable market value of taxable
property in the City for the year of 2011.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River
as follows: The City Council of the City of Elk River proposes that a tax in the amount of
.01813% of the taxable market value in the City be levied in the year 2011 for the benefit of
the City of Elk River Economic Development Authority to be used for Economic
Development Authority purposes as provided under Minnesota Statute 469.090 et.se .
Passed and adopted by the City Council of the City of Elk River, Minnesota this 7`'' day of
September 2010.
Stephanie K]inzing, Mayor
ATTEST:
Tina Allard, City Clerk