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4.3. SR 07-21-2003City ~ l iver 13065 Orono Parkway Elk River, MN 55330 MEMORANDUM Item# /4.3. TO: FROM: DATE: SUBJECT: Mayor and City Council Scoff Harlicker, Senior Planne~" July 21, 2003 Northstar Corridor Update At the NCDA meeting held on June 5th the Authority discussed funding for the commuter bus service. A resolution for a local match of $103,608 in order to keep the service operating for another year was approved. The resolution included 2 conditions, that funding from the federal government, Mn/DOT and the Metropolitan Council be provided and that the local cost be shared between the Sherbume County Regional Railroad Authority, Anoka County Regional Railroad Authority and the NCDA. The NCDA will also be looking into possible funding sources such as farebox recovery to reduce the local government cost. The Authority also discussed the Mn/DOT and NCDA working group that was authorized by legislation to update the ridership forcasts and work with Burlington Northern on use of their tracks. Phone: 763.441.7420 Fax: 763.441.7425 DOCUMENTS www. ci.elk-dver, mn.us NCDA Agenda July 10, 2003 4:30 p.m. Sherburne County Government Center Elk River, MN Action Requested o Minutes of the June 5, 2003 Meeting* Executive Committee Report a. Proposed 2003 and 2004 Budget* b. Selection of Technical Consultant for Advanced Preliminary Engineering Services* c. 2003 Professional Services Contract Amendments* d. Northstar Commuter Bus Service* Resolution 2003-__, Authorizing Execution of Mn/DOT Grant Agreement* Public Information Strategy for Remainder of 2003' Working Group with Mn/DOT* Other: Next Meeting Approval Consider Executive Committee Recommendations Approval Information Discussion · Documentation enclosed NOTE: Attendance is very important. A 2/3's majority is necessary to act on the budget, DRAFT DRAFT DRAFT DRAFT NORTHSTAR CORRIDOR DEVELOPMENT AUTHORITY Regular Meeting Minutes June 5, 2003 The Northstar Corridor Development Authority met on June 5, 2003, in regular session at the Sherburne County Government Center, Elk River, Minnesota. The following members, alternates and citizens were present: Duane Grandy, Dennis Berg, Tim Yantos, Representative Lynne Osterman, Mark Stenglein, Art Daniels, Woody Bissett, Ewald Petersen, Terry Nagorski, Bjorn Skogguist, John Ellenbecker, Felix Schmiesing, Kaye Bechtold, David Elvig, Scott Harlicker, John Weaver, Janice Halvorson, Jean Keely, Robert Kirchner, Erik Skogquist, Alicia Vap, Brian Lindemann, Jon Olson, Elliott Perovich, Jim Barton, Luci Botzek, Kelli Neu, Senator Betsy Wergin, Lona Schreiber, Julie Shortridge, Kirsti Marohn, Todd Rapp, John Himle, Bob Barnette, Steve Billings, Paul Ostrow, Bruce Nawrocki, Dan Erhart, Tom Gamec, Patrick Cairns, Representative Tom Hackbarth, Representative Jim Abeler, Tom Peterson, Senator Dan Severson, Mike Schadauer, David Loch, Montgomery Headley, Jay McLinden, Brian Bensen, Steve Novak, Jan Lucke, Peg Aho, Jeff Dehler 1. Duane Grandy, Chairperson, called the meeting to order at 4:40 p.m. 2. Introductions were made. o 2003 Legislative Update: Bill Schreiber gave an overview of the 2003 Legislative Session. He noted that there was no bonding dollars for Northstar. He also noted that Mn/DOT will no longer fund the Northstar Commuter Bus Project. Jon Olson, Anoka County, gave an update on costs and ridership of the Commuter Bus Project. He noted that the NCDA has two months to make a final decision on whether to keep the Commuter Bus Project running. Mr. Olson also noted that if the NCDA does decide to continue operating the Commuter Bus Project, they would need to enter into a grant agreement with Mn/DOT. At 4:50 p.m., the NCDA received a telephone call from Governor Pawlenty, urging the NCDA to keep working on the Project. He suggested that the NCDA get better data on ridership, BNSF negotiations, and operating costs. Steve Billings noted that it is encouraging that the Governor has such a command for the history of the Project. Paul Ostrow stated that the Governor has to say this Project is a go". Representative Osterman noted that Governor Pawlenty's top two initiatives did not receive funding this year. Representative Severson noted that there is resistance to the Northstar Project. He suggested that the NCDA work hard to prove that this commuter rail project will run smoother and more efficiently than LRT. Bill Schreiber reviewed the document entitled Northstar vs. Seattle Sounder. Mr. Schreiber noted that the Sounder Project did not follow the process but the two projects are in similar regions and are both commuter rail. Senator Betsy Wergin noted that she had spoke to Senator Erhardt on the Senate floor when they were trying to come up with $10 million for the Northstar Project. Senator Wergin also noted that it is very key to hear that the Legislature will be making their decisions based on data. Senator Abeler noted that the NCDA needs to place more pressure on the House and also be prepared to offer cover 50% of the operating costs of the Project. He noted that this issue may be more important than finalization of BNSF negotiations. He further noted that NCDA needs to better educate the Legislature, because some freshman think this project is the same as light rail transit. Senator Abel~r suggested that every member receives a visit by NCDA representatives to learn the facts. o o Senator Osterman stated that the NCDA should not read too much into Governor Pawlenty's comments -Next year will be a bonding year. Representative Tingelstad noted that she is encouraged by Governor Pawlenty's comments. Senator Dan Severson noted that this Project is key to the economic development in the area and we need to make sure that we have the facts correct. Incorrect facts would only be detrimental to the Project. Bjorn Skogquist noted that this year the main issue to be addressed at the Legislature was the budget issue, what will the election cycle do to this Project? Representative Tingelstad noted that it will definitely help the Project. Ewald Petersen asked if its possible for the NCDA to request that the FTA put out another rating of the Northstar Project as suggested by Governor Pawlenty? Steve Billings noted that it should be appropriate for staff to contact the FTA and query as to what their thoughts are or perhaps staff should contact Congressman Oberstar's office. Pat Cairns noted that the Governor is putting out a hint on the FTA rating issue and that the NCDA should try to address this issue as soon and as thoroughly as possible. Northstfir: Where do we go from here?: Chair Grandy reviewed a draft resolution the Executive Committee has brought forward to the NCDA for approval if the NCDA were to decide to go forward with the development and implementation of the Northstar Corridor Project. Resolution 2003-01 states that the NCDA stands firm in its commitment to the development of the Northstar Commuter Rail Project and will continue to aggressively pursue its implementation of the Project. Bjorn Skogquist made a motion that the NCDA pass Resolution 2003-01. The motion was seconded by Paul Ostrow and passed unanimously on a voice vote. Executive Committee Report: Grant Agreement with Mn/DOT: Tim Yantos noted that Mn/DOT will be submitting to the FTA a grant application for the 2000 - 2001 Congressional Appropriations for the Twin Cities Transitways. Mr. Yantos noted that the NCDA's portion of the funding will be $4,077,650 and that in order to have access to these funds, the NCDA must enter into a Grant Agreement with Mn/DOT. Tom Gamec made a motion that the NCDA authorize the Chair to finalize and execute a grant agreement with the Minnesota Department of Transportation for $4,077,650. These funds would be used to update the ridership, continue BNSF negotiations, begin value engineering, continue public involvement, continue TOD development, expand station studies, develop procurement for final design process, outline specifications for rolling stock, continue general administration functions of the Project and the acquisition of right of way property. The motion was seconded by Rob Barnette and passed unanimously on a voice vote. o Minutes: A motion was made by Ewald Petersen, seconded by Paul Ostrow, to approve the agenda of June 5, 2003, as presented, and the meeting minutes of March 6 and May 1, 2003, as presented. The motion passed unanimously on a voice vote. RFP for Updated Ridership, Station Feasibility Studies in Ramsey and Sauk Rapids and other FTA issues: Tim Yantos reviewed the RFP process for Advanced Preliminary Engineering Services. He noted that the Proposal Review Team should make a recommendation to the Executive Committee at their July meeting. The Executive Committee will then bring a recommendation to the NCDA that the NCDA finalize and execute a contract with the recommended firm at its July meeting. o Other: After discussion, it was decided that the July meeting will be held on July 10, 2003 at 4:30 p.m. at the Sherburne County Government Center. 10. A motion was made by and carried unanimously to adjourn the meeting at 6:10 p.m. Duane Grandy, Chairperson Date \\Ntserver\company\NCDA\Minutes\050103 NCDA Draft. doc NCDA Executive Committee Agenda Item #3 NCDA Agenda Item #2a Northstar Corridor Development Authority Draft: July 10, 2003 2003-2004 Budget Proposed Expenditures Ist Half 2nd Half 1st Half 2003 2003 2004 Budget Proposed Proposed 1. Administrative Expense (Annual Amt.) $30,000 $0 $30,000* Notes: Printing Postage Misc. Expense 2. NCDA Administration I Project $110,000 $166,800 $183,830 Management $50,000* $30,000* $216,800 $213,830 3. Insurance (Sept. - Sept.) $10,000 $0 $10,000' 4. Legislative Activities (Annual Amt.) $100,000 $0 $107,500' Notes: Federal State 5. Community and Public Involvement $350,000 $122,650 $122,650 250,000* 250,000* $372,650 $372,650 6. BNSF Negotiations I Legal Services $0 $110,370 $257,530 7. Update Ridership Forecast $0 $184,000 $0 *NCDA Expense. Not eligible for federal grant reimbursement. 1st Half 2nd Half 1st Half 2003 2003 2004 Budget Proposed Proposed 8. Value Engineering $0 $0 $184,000 9. Transit Oriented Development $0 $46,000 $46,000 10. Station Studies $0 $98,100 $0 11. Right of Way Acquisition $0 $715,319 $2,756,050 12. Preparation for Final Design $0 $0 $127,660 13. Vehicle/Equipment Procurement and $0 $0 $63,830 Specifications 14. Special Demonstration Project: $0 $25,902* $77,706* Northstar Commuter Bus Service (3 mos) (9 mos) TOTAL BUDGET AMOUNTS $600,000 $1,769,141 $4,246,756 GRAND TOTAL 2nd Half 2003 and 1st Half 2004 $6,015,897 *NCDA Expense. Not eligible for federal grant reimbursement. Proposed 2003 and 2004 Revenues Total Revenue Federal Grant $4,098,100 NCDA Match $1,086,689 for Non- $727,500 ~ICDA Contribution eligible Expenses Special Demonstration Project: Northstar Commuter Bus Service - County Reimbursement NCDA (1/3) $34,536 Anoka County (1/3) $34,536 Sherburne County (1/3) $34,536 $6,015,897 TOTAL Proposed 2003 and 2004 Contributions Benton 7.0% $128,710.75 Sherburne 15.0% $310,344.754 Hennepin 14.5% $266,615.13 Anoka 63.5% $1,202,126.37~ $10,000.002 Morrison N/a Total 100% $1,917,797.004 NOTES: ~ Includes contributions by Anoka and Sherburne Counties for the Special Demonstration Project: Northstar Commuter Bus. 2 As in previous years, the Morrison County contribution is limited to a portion of the administrative costs of the NCDA. FFY 2001 NEW STARTS GRANT FOR THE NORTHSTAR CORRIDOR 1. Preparation for Final Design $127,660 Prepare information for FTA new Starts Criteria and request to begin Final Design. Develop appropriate contract packages for final design including but not limited to commuter rail stations, maintenance and layover facilities, track and signal improvements, and rolling stock. Requests for proposals including scope of work for final design of selected contract packages would be developed. Proposed Time Frame Issuance of RFP's Award of Contracts Work Completed June 2003 August 2003 October 2004 2. Vehicle/Equipment Procurement and Specifications $63,830 Outline specifications for rolling stock have been prepared as part of Preliminary Engineering. Considerable experience in the specification and acquisition of locomotives and passenger coaches has been gained over the last ten years as new commuter rail projects have come on line. The Northstar Project proposes to review and evaluate the current outline specifications, evaluate various acquisition scenarios, and develop specifications and an acquisition strategy for locomotives and coaches for the Northstar Project. Proposed Time Frame Issuance of RFP's Award of Contracts Work Completed June 2003 August 2003 October 2004 3. Administrative Costs/Project Management $183,830 · Administrative support will be required for consultant selection, contract administration, project financial administration, and other general project oversight. Proposed Time Frame June 2003--October 2004 4. Right of Way Acquisition $2,756~050 Acquire needed property at designated station locations. This activity will not be undertaken until necessary FTA approval is received. Proposed Time Frame October 2003--October 2004 Total FFY2001 Grant and Local Match for Northstar $3~131~370 SUMMARY OF PROJECTS FOR FFY 2001 Responsible Description Federal Local Total Agency Dollar Share Dollar Grant Project Request Met Council Central Corridor $1,251,070 $312,767 $1,563,837 Mn/DOT Red Rock Corridor 1,008,670 268,067 1,276,737 Mn/DOT Northstar Development 2,473,900 657,470 3,131,370 Authority Mn/DOT Mn/DOT 219,576 219,576 Total for 2001 $4,953,216 $1,238,304 $6,191,520 NORTHSTAR CORRIDOR SCOPE OF WORK FFY2000 Grant and Local Match 1. Update Ridership $184,000 The current ridership forecast is based upon the 1990 census data because it was the only data available at the time. Also, the forecast process is somewhat unique since it includes elements from two separate metro areas i.e., Twin Cities and St. Cloud with addition of some assumptions about home based work trips from the non-modeled area between the Twin Cities Metro area and St. Cloud. The ridership, or demand forecast, is one of the critical data elements used to calculate service requirements and cost effectiveness of the project. The FTA has raised some questions regarding calculations for incremental ridership. Since the 2000 census data is now available and FTA has raised the issue, it is prudent to review the forecast process and recalculate the ridership demand based upon current census data. Since the FTA will require an update during final design it would be useful to have the process reviewed and information developed as soon as possible Proposed Time Frame Issuance of the RFP Contract Award Tasks Complete June 2003 July 2003 October 2003 2. BNSF Negotiations and Related Research $367~900 In order to construct and operate the Northstar Commuter Rail Project on the freight railroad owned by BNSF, it will be necessary to negotiate long-term agreements with the BNSF relating to capacity improvements, railroad usage rights, construction, risk and liability allocation and operations. Additional research is necessary regarding capacity modeling, risk management, tax and other legal issues. In addition, agreements must be drafted and negotiated with the BNSF. Proposed Time Frame Issuance of the RFP Contract Award Tasks Complete June 2003 August 2003 December 2004 3. Value Engineering (VE) $184~000 VE is a process of systematically applying standardized techniques to review design, products, or services and to identify improvements and means to achieve them. VE must achieve the desired program functions at the lowest possible life cycles cost. The VE exercise follows Preliminary Engineering and will involve certified value engineers and technical representatives from oversight agencies, BNSF, and appropriate members of the PE consultant team. The VE effort will review trackway and systems designs, rolling stock, commuter rail operations and interface with freight rail, and station facilities. The products of the VE session will be recommendations to reduce costs and to improve the effectiveness of the proposed commuter rail system. VE is required by FTA. Proposed Time Frame Issuance of the RFP Contract Award Tasks Complete June 2003 August2003 February2004 4. Public Involvement $245~300 Public involvement has been a key element of the success of the proposed commuter rail in the Northstar Corridor Ongoing activities to keep the public informed and involved in decision making during next phase of work will include additional newsletters, public meetings, project updates, travel to operating systems, small group meetings with affected property owners, operating and maintaining the website, and other tools as necessary. In addition, funds may be used to promote the Northstar Commuter Bus, which is operating as a precursor to the rail, in order to build ridership over the next several years. Proposed Time Frame Issuance of the RFP Contract Award Tasks Complete June 2003 August 2003 December 2004 5. Transit Oriented Development $92~000 Transit Oriented Development (TOD) is the development that occurs around (typically ~A to ½ mile) transit stations. Ideally, it is compact mixed use development that supports the individual city development plan but also contributes to increased ridership for the transit system. TOD activities to date have included developing information and assisting corridor cities in amending comprehensive plans, developing zoning ordinances and otherwise supporting city efforts to develop and maximize the transportation investment in the best interest of the city and the transit project. FTA considers land use, and particularly TOD, one of the foremost criteria in evaluating transit projects. The Northstar TOD efforts to date have been very favorably received by FTA. Such efforts have also resulted in concrete development scenarios for stations at Coon Rapids-Riverdale, Anoka, and Elk River. The budgeted task would continue the TOD education and coordination effort. Proposed Time Frame Issuance of the RFP Contract Award Tasks Complete June 2003 August2003 December2004 6. Station Studies $98~100 The Northstar Project occupies 82 miles of the BNSF railway between Rice and Minneapolis with eleven stations. The station locations and physical design elements have been developed, reviewed, and approved by; each city, the NCDA Board, and Mn/DOT, all as required by Minnesota law. The Ramsey station has been included in the draft environmental analysis. While the station is not included in the final project definition, the City of Ramsey has done extensive study and planning for a new town center and transit station. The City has concluded that a slightly revised station location meets their needs and has therefore requested that NCDA reconsider addition ora commuter rail station in Ramsey. NCDA has previously eliminated the Ramsey Station in favor of stations at both Anoka and Coon Rapids-Riverdale. The Board has, however, agreed to re-evaluate the feasibility ora Ramsey station in the revised location on the basis of the new information and a request from the City. The budgeted funds would enable a review of all prior information together with the new information developed by the City. Representatives of the City of Sauk Rapids have requested addition of a station directly serving the Sauk Rapids community. Very little analysis of station sites has been completed to date. The proposed funding would provide a feasibility analysis including review of potential sites, site evaluation, site selection, and project impacts. Proposed Time Frame Issuance of the RFP Contract Award Tasks Complete September 2003 November 2003 August 2004 7. Administration/Proiect Management $166~800 This task provides required administrative support such as consultant selection, contract administration, project financial administration, and general project oversight. Proposed Time Frame June 2003 -December 2004 8. Right of Way Acquisition $715~319 Acquire real property at designated station locations. This activity will not be undertaken until necessary FTA approval is received. Proposed Time Frame June 2003 - December 2004 Total FFY2000 Grant and Local Match for Northstar Corridor $2~053~419 SUMMARY OF PROJECTS FOR FFY 2000 Responsible Description Federal Dollar Local Total Dollar Agency Grant Share Project Request Met Council Central Corridor $490,540 $122,635 $613,175 Mn/DOT Red Rock Corridor $696,100 $183,955 $880,055 Mn/DOT Northstar Development $1,624,200 $429,219 $2,053,419 Authority Mn/DOT Mn/DOT $132,396 $132,396 Total for FFY 2000 $2,943,236 $735,809 $3,679,045 MEMORANDUM NCDA Executive Committee Agenda Item #4 NCDA Agenda Item #2b Date: July 2, 2003 To: Northstar Corridor Development Authority From: Staff Subject: Selection of Technical Consultant for Advanced Preliminary Engineering Services The Northstar Corridor Project has completed Preliminary Engineering and the Final Environmental Impact Statement including a Record of Decision by the Federal Transit Administration (FTA) and the State of Minnesota. The next step in project development is to refine information developed through the preliminary engineering and provide updated project data to the FTA Section 5309 New Starts Program. Specifically, the travel demand forecast must be revised and brought up to date with 2000 census data, two potential additional stations evaluated, and results reported to NCDA, Mn/DOT, and FTA. The NCDA issued a request for proposals for Advanced Preliminary Engineering services on May 23, 2003. The RFP was mailed to 33 firms and a notice of request for proposals was published in the Minnesota State Register, the Construction Bulletin, the Anoka Union and the Minneapolis Star Tribune. The scope of work for this project includes: a travel demand forecast which would include opening year and twenty year forecasts of commuter rail and TSM bus ridership for the Northstar Corridor and forecasts of ridership with additional potential station sites; a recommendation for station location within the cities of Sauk Rapids and Ramsey and a report evaluating the project impacts of one or both station additions and a conceptual layout of the proposed station sites; and, assistance to the NCDA and Mn/DOT on collection, assimilation and presentation of data and information required by FTA Section 5309 New Starts Criteria and Request to Begin Final Design. Three firms responded to the RFP: Kimley-Horn & Associates, Wilbur Smith and Associates, and PB Consult, Inc.. All three firms were interviewed on June 27. An evaluation team was formed to evaluate the responses to the RFP. The team included the following members: Tim Yantos, NCDA Project Director Mike Schadauer, MN/DOT Mark Filipi, Metropolitan Council Ken Stevens, NCDA Project Management Team Mary Richardson, NCDA Project Management Team and RRA Jan Lucke, RRA 1 Northstar Corridor Develop~nent Authority 2100 3''~ Avenue, Anoka, Minnesota 55303-2265 (763) 323-5700 Fax: (763) 323-5682 www. northstartrain.or~_ Proposals were evaluated and scored based on the following criteria: experience of the proposing firms, experience of personnel, work plan, cost allocation, quality of response, disadvantaged business enterprise participation, and ability to meet contractual requirements. The evaluation team is in the process of finalizing their recommendation, and will submit its evaluation, recommendation, and proposed contract terms at the Executive Committee meeting on July 10, 2002. It is anticipated that this project would commence following NCDA selection of a contractor and continue through October 1, 2004. Action Requested: That the Executive Committee / Capital Budget Committee recommend that the NCDA select a contractor and authorize the Chair to finalize negotiations and execute an agreement. Executive Committee Agenda Item #5 NCDA Agenda Item #2c MEMORANDUM July 2, 2003 To: Executive Committee / Capital Budget Committee From: Tim Yantos, Project Director Subject: 2003 Professional Services Contract Amendments In November 2002, the NCDA entered into professional services contracts with Richardson, Richter & Associates, Inc., Kenneth Stevens and Himle Horner, Inc. While the term of the contracts went from January 1 through December 31, 2003, the contracts were only funded through June 2003. At the June 2003 NCDA meeting, NCDA members unanimously voted to continue working on the development and implementation of the Northstar Corridor Project. The proposed amendment to the Richardson, Richter & Associates, Inc. and Ken Stevens contracts will only fund their scope of work through the end of August 2003. The contract amendments are proposed with for funding for two months while the Anoka County Attorney's office determines if a Request for Qualifications is necessary to meet federal procurement standards, in order to ensure that federal grant funds may be used. The Anoka County Attorney's office is contemplating whether a Request for Qualifications (RFQ) will be issued for Project Management Services, including services presently provided by Richardson, Richter & Associates, Inc., Ken Stevens and Loch and Associates, if the Anoka County Attorney's Office determines that a new procurement process is necessary. The Himle Horner amendment will fund the scope of work for the remainder of the year. Staff is negotiating the scope of work for the Himle Horner contract amendment. It will Northstar Corridor Development Authority 2100 3r~ Avenue, Anoka. Minnesota 55303-2265 f7631 323-5700 Fax: (7631 323-5682 www. northstartrain.or~_ be presented at the July 10 meeting. The work covered in this contract amendment will not be funded out of federal grant funds. Staff is recommending that the NCDA enter into the following contract amendments: Amendment No. 4 with Ken Stevens increasing the contract amount by $15,000; Amendment No. 4 with Richardson, Richter & Associates, Inc. increasing the contract amount by $25,000; and Amendment No. 2 with Himle Homer Incorporated increasing the contract amount by $250,000. Action Requested: That the Executive Committee / Capital Budget Committee recommend that the NCDA approve the proposed 2003 contract amendments as shown above and authorize the Chair to finalize negotiations and execute the contract amendments. NCDA Executive Committee Agenda Item #6 NCDA Agenda Item #2d NORTHSTAR CORRIDOR DEVELOPMENT AUTHORITY RESOLUTION 2003- NORTHSTAR COMMUTER BUS SERVICE WHEREAS, the Northstar Corridor Development Authority initiated the planning and development of the Northstar Commuter Bus Project, in conjunction with the Minnesota Department of Transportation (Mn/DOT); and WHEREAS, Mn/DOT took over the Northstar Commuter Bus Project and commenced operations in October 2001 using State and federal funding; and WHEREAS, the purpose of the Commuter Bus Service is to provide an interim solution to the transportation needs of the Corridor and to promote the future use of Northstar Commuter Rail by offering a transit alternative to serve the Corridor; and WHEREAS, the Northstar Commuter Bus is successfully attracting ridership at the Elk River and Riverdale Park and Ride Facilities; and WHEREAS, the 2004 Legislature authorized Mn/DOT to provide funding from accumulated fare revenues for one additional year of operation (10/1/03- 9/30/04) if the NCDA or a local governmental unit agrees to operate the service beginning October 1,2003 and provides the necessary local match; and WHEREAS, the local match for one year of service is $103,608. NOW THEREFORE BE IT RESOLVED: That the Northstar Corridor Development Authority is willing to fund the operation of the Northstar Commuter Bus Service as a demonstration project for a period of one year from 10/1/03- 9/30/04, so long as: 1) funding is provided by the federal government, Mn/DOT and Metropolitan Council as laid out in attachment A, pursuant to agreements acceptable to the NCDA; and 2) the local cost of providing such service is shared equally between Sherburne County Regional Railroad Authority, Anoka County Regional Railroad Authority and the Northstar Corridor Development Authority; and NCDA Executive Committee Agenda Item #6 NCDA Agenda Item #2d BE IT FURTHER RESOLVED: That the Northstar Corridor Development Authority will explore opportunities (including farebox recovery) to reduce the local government cost of such service and that the Northstar Corridor Development Authority will consider extending the service beyond September, 2004, if additional federal funding becomes available. Duane Grandy, Chairperson Dated: Certification I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the Northstar Corridor Development Authority at a duly authorized meeting thereof held on the 10th day of July, 2003 as shown by the minutes of said meeting in my possession. (Name) (Title) C OUNTY OF ANOK Office of Public Services Division Administration GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2265 (763) 323-5700 A JON G. OLSON, P.E. Division Manager Direct #763-323-5789 Fax #763-323-5682 Mobile #612-850-4106 jon.olson @co.anoka.mn.us June 5,2003 MEMO TO,/~ FROM: SUBJECT: Northstar Corridor Development Authority Jon OIson, Division Manager, Public Services NORTHSTAR COMMUTER COACH UPDATE - JUNE 5, 2003 AS OF JUNE 5, 2003, DONNA ALLAN OF MNDOT HAS CONFIRMED OUR COST NUMBERS FROM MY MARCH 11,2003 MEMO. THIS MEMO EXPANDS ON THAT INFORMATION IN LIGHT OF THE LEGISLATION PASSED THIS YEAR. THE FOLLOWING REFLECTS THE FUNDING REMAINING AND NEEDED TO CONTINUE COMMUTER COACH SERVICE FROM ELK RIVER AND RIVERDALE TO DOWNTOWN MINNEAPOLIS AFTER SEPTEMBER 30, 2003, ALONG WITH THE SOURCE OF THOSE FUNDS. USAGE EACH BUS HAS A CAPACITY OF EIGHT (8) BUSES RUN IN EACH DIRECTION DAILY 57 PERSONS X 8 BUSES TOTAL PASSENGER CAPACITY 456 PASSENGERS RIDERSHIP WAS NEARLY 700 PER DAY IN OCTOBER. SINCE JANUARY THE AVERAGE HAS BEEN 558 PER DAY OR 279 EACH WAY (SEE ATTACHED SHEET). PERCENTAGE OF CAPACITY = 558/912 = 61% FULL ACTUAL RIDERSHIP BY PICKUP LOCATION IS SHOWN ON THE ATTACHED SHEET. BASICALLY 73% RIDE FROM ELK RIVER AND 27% FROM RIVERDALE. COST OF SERVICE MONTHLY BUS LEASE (80% FEDERAL): TRIP RATE FOR 9-30-03 TO 9-30-04 IS $137.90 PER TRIP TIMES 16 TRIPS PER DAY TIMES 21 DAYS PER MONTH: MONTHLY ADMINISTRATIVE FEE TO RUN SERVICE: $43,169 $46,335* $10,752 Contract Issues with Laidlaw TOTAL MONTHLY COST: $100,226' FAX: 763-323-5682 Affirmative Action / Equal Opportunity Employer TDD/TTY: 763-323-5289 ,. ~-~_!~?, . Memo Continued Page 2 Northstar Corridor Commuter Coach Update TOTAL FUNDING AVAILABLE FEDERAL FUNDS FOR MONTHLY BUS LEASE: FARE BOX RECOVERY: METRO TRANSIT FARE CARD (FARE BOX RECOVERY): TOTAL MONTHLY REVENUE: MONTHLY OPERATING SUBSIDY MONTHLY SUBSIDY ($100,226 LESS $63,185): THE CURRENT LEGISLATION INDICATES THAT THE LOCAL UNIT OF GOVERNMENT MUST PROVIDE THE MATCH FOR THE FEDERAL FUNDS, THAT AMOUNTS TO $8,634 PER MONTH. THE LEGISLATION PROVIDES FOR THE STATE TO PAY THE REMAINDER OF APPROXIMATELY $28,407. PER MONTH. ANNUAL OPERATING SUBSIDY ANNUAL LOCAL COST TO PROVIDE SERVICE $8,634 TIMES 12 MONTHS: $34,535** $ 3,650* THESE COSTS HAVE BEEN PAID BY MNDOT FROM THE "ADVANTAGE FOR TRANSIT" FUNDS THAT WERE PUT IN PLACE DURING THE LAST ADMINISTRATION; THEY LAPSE ON 9-30-03. ANNUAL COST TO THE STATE TO PROVIDE THE SERVICE $28,407 TIMES 12 MONTHS: $25,000* I Agreement with Met I Councilneeded $63,185' $37,041'. $ 8,634 $28,407 $103,608 ] Annual costto LGU $340,884*** I Annual cost to State * THESE COSTS VARY EACH MONTH DEPENDING ON THE NUMBER OF WEEK DAYS IN THE MONTH ** AS OF 9-30-03 THERE WILL BE APPROXIMATLY $700,000 OF FEDERAL FUNDS REMAINING AND $350,000 IN MATCHING FUNDS FROM THE STATE. *** AS OF 9-30-04, THE STATE MATCH WILL END WITHOUT ADDITIONAL LEGISLATION THE LOCAL COST TO CONTINUE THE SERVICE WOULD THEN INCREASE TO $37,041 PER MONTH OR $296,328 THROUGH MAY 30, 2005 *** AFTER 5-30-05, THE FEDERAL FUNDS WILL BE DEPLEATED, THE COST TO CONTINUE THE SERVICE WILL INCREASE TO $71,576 MONTHLY OR $858,912-PLUS ANNUALLY, UNLESS ADDITIONAL FEDERAL FUNDS BECOME AVAILABLE JO:kr Attachment Northstar commuter coach update.doc MONTH 03-Jm 03-Feb 03-Mar 03-Apr 03-M~y NORTHSTAR COMMUTER COACH RIDERSHIP 2003 TOTAL PASSENGERS ER PASS# RD PASS# TOTAL PASS: DAYS OF SERV. 8,778 3,422 12,200 22 8,380 3,107 11,487 20 8,902 3,205 12,107 21 9,323 3,149 12,472 23 8,522 9,904 11,426 21 AVG. MONTHLY RIDERSHIP MONTH o3-Jan 03-Feb 03-Mar 03-Apr 03-May 8,781 3,157 11,938 AVERAGE RIDERSHIP PER DAY ELK KIX/ER R_FVERDALI~ TOTAL 399 156 555 419 155 574 424 153 577 405 137 542 406 138 544 MONTH 033an 03-Feb 03-Mar 03-Apr 03-May % ER RATIO OF PASSENGERS %RD 72% 28% 73% 27% 74% 26% 75% 25% 75% 25% northstar 03 ridership.xls NCDA Agenda Item #3 NORTHSTAR CORRIDOR DEVELOPMENT AUTHORITY RESOLUTION 2003- AUTHORIZING EXECUTION OF MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT WHEREAS, the Northstar Corridor Development Authority wishes to enter into Agreement No. , with the Minnesota Department of Transportation (Mn/DOT); and WHEREAS, the Northstar Corridor Development Authority wishes to further study and acquire property for commuter rail in the Northstar Corridor. NOW, THEREFORE BE IT RESOLVED that the Northstar Corridor Development Authority approves entering into Agreement No. with the Minnesota Department of Transportation and hereby agrees to provide the local match as set forth in the attached budget., BE IT FURTHER RESOLVED that the Chair and Vice Chair of the Northstar Corridor Development Authority are hereby authorized to execute the aforementioned Agreement. Duane Grandy, Chairperson Dated: Certification I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the Northstar Corridor Development Authority at a duly authorized meeting thereof held on the 10th day of July, 2003 as shown by the minutes of said meeting in my possession. (Name) FFY 2001 NEW STARTS GRANT FOR THE NORTHSTAR CORRIDOR 1. Preparation for Final Design $127~660 Prepare information for FTA new Starts Criteria and request to begin Final Design. Develop appropriate contract packages for final design including but not limited to commuter rail stations, maintenance and layover facilities, track and signal improvements, and rolling stock. Requests for proposals including scope of work for final design of selected contract packages would be developed. Proposed Time Frame Issuance of RFP's Award of Contracts Work Completed June 2003 August 2003 October 2004 2. Vehicle/Equipment Procurement and Specifications $63~830 Outline specifications for rolling stock have been prepared as part of Preliminary Engineering.. Considerable experience in the specification and acquisition of locomotives and passenger coaches has been gained over the last ten years as new commuter rail projects have come on line. The Northstar Project proposes to review and evaluate the current outline specifications, evaluate various acquisition scenarios, and develop specifications and an acquisition strategy for locomotives and coaches for the Northstar Project. Proposed Time Frame Issuance of RFP's Award of Contracts Work Completed June 2003 August 2003 October 2004 3. Administrative Costs/Pro,iect Management $183~830 Administrative support will be required for consultant selection, contract administration, project financial administration, and other general project oversight. Proposed Time Frame June 2003--October 2004 4. Right of Way Acquisition $2~756~050 Acquire needed property at designated station locations. This activity will not be undertaken until necessary FTA approval is received. Proposed Time Frame October 2003--October 2004 Total FFY2001 Grant and Local Match for Northstar $3~131~370 SUMMARY OF PROJECTS FOR FFY 2001 Responsible Description Federal Local Total Agency Dollar Share Dollar Grant Project Request Met Council Central Corridor $1,251,070 $312,767 $1,563,837 Mn/DOT Red Rock Corridor 1,008,670 268,067 1,276,737 Mn/DOT Northstar Development 2,473,900 657,470 3,131,370 Authority Mn/DOT Mn/DOT 219,576 219,576 Total for 2001 $4,953,216 $1,238,304 $6,191,520 NORTHSTAR CORRIDOR SCOPE OF WORK FFY2000 Grant and Local Match 1. Update Ridership $184,000 The current ridership forecast is based upon the 1990 census data because it was the only data available at the time. Also, the forecast process is somewhat unique since it includes elements from two separate metro areas i.e., Twin Cities and St. Cloud with addition of some assumptions about home based work trips from the non-modeled area between the Twin Cities Metro area and St. Cloud. The ridership, or demand forecast, is one of the critical data elements used to calculate service requirements and cost effectiveness of the project. The FTA has raised some questions regarding calculations for incremental ridership. Since the 2000 census data is now available and FTA has raised the issue, it is prudent to review the forecast process and recalculate the ridership demand based upon current census data. Since the FTA will require an update during final design it would be useful to have the process reviewed and information developed as soon as possible Proposed Time Frame Issuance of the RFP Contract Award Tasks Complete June 2003 July 2003 October 2003 2. BNSF Negotiations and Related Research $367,900 In order to construct and operate the Northstar Commuter Rail Project on the freight railroad owned by BNSF, it will be necessary to negotiate long-term agreements with the BNSF relating to capacity improvements, railroad usage rights, construction, risk and liability allocation and operations. Additional research is necessary regarding capacity modeling, risk management, tax and other legal issues. In addition, agreements must be drafted and negotiated with the BNSF. Proposed Time Frame Issuance of the RFP Contract Award Tasks Complete June 2003 August 2003 December 2004 3. Value Engineering (VE) $184~000 VE is a process of systematically applying standardized techniques to review design, products, or services and to identify improvements and means to achieve them. VE must achieve the desired program functions at the lowest possible life cycles cost. The VE exercise follows Preliminary Engineering and will involve certified value engineers and technical representatives from oversight agencies, BNSF, and appropriate members of the PE consultant team. The VE effort will review trackway and systems designs, rolling stock, commuter rail operations and interface with freight rail, and station facilities. The products of the VE session will be recommendations to reduce costs and to improve the effectiveness of the proposed commuter rail system. VE is required by FTA. Proposed Time Frame Issuance of the RFP Contract Award Tasks Complete June 2003 August 2003 February 2004 4. Public Involvement $245~300 Public involvement has been a key element of the success of the proposed commuter rail in the Northstar Corridor Ongoing activities to keep the public informed and involved in decision making during next phase of work will include additional newsletters, public meetings, project updates, travel to operating systems, small group meetings with affected property owners, operating and maintaining the website, and other tools as necessary. In addition, funds may be used to promote the Northstar Commuter Bus, which is operating as a precursor to the rail, in order to build ridership over the next several years. Proposed Time Frame Issuance of the RFP Contract Award Tasks Complete June 2003 August 2003 December 2004 5. Transit Oriented Development $92~000 Transit Oriented Development (TOD) is the development that occurs around (typically ~A to 'A mile) transit stations. Ideally, it is compact mixed use development that supports the individual city development plan but also contributes to increased ridership for the transit system. TOD activities to date have included developing information and assisting corridor cities in amending comprehensive plans, developing zoning ordinances and otherwise supporting city efforts to develop and maximize the transportation investment in the best interest of the city and the transit project. FTA considers land use, and particularly TOD, one of the foremost criteria in evaluating transit projects. The Northstar TOD efforts to date have been very favorably received by FTA. Such efforts have also resulted in concrete development scenarios for stations at Coon Rapids-Riverdale, Anoka, and Elk River. The budgeted task would continue the TOD education and coordination effort. Proposed Time Frame Issuance of the RFP Contract Award Tasks Complete June 2003 August 2003 December 2004 6. Station Studies $98~100 The Northstar Project occupies 82 miles of the BNSF railway between Rice and Minneapolis with eleven stations. The station locations and physical design elements have been developed, reviewed, and approved by; each city, the NCDA Board, and Mn/DOT, all as required by Minnesota law. The Ramsey station has been included in the draft environmental analysis. While the station is not included in the final project definition, the City of Ramsey has done extensive study and planning for a new town center and transit station. The City has concluded that a slightly revised station location meets their needs and has therefore requested that NCDA reconsider addition ora commuter rail station in Ramsey. NCDA has previously eliminated the Ramsey Station in favor of stations at both Anoka and Coon Rapids-Riverdale. The Board has, however, agreed to re-evaluate the feasibility ora Ramsey station in the revised location on the basis of the new information and a request from the City. The budgeted funds would enable a review of all prior information together with the new information developed by the City. Representatives of the City of Sauk Rapids have requested addition of a station directly serving the Sauk Rapids community. Very little analysis of station sites has been completed to date. The proposed funding would provide a feasibility analysis including review of potential sites, site evaluation, site selection, and project impacts. Proposed Time Frame Issuance of the RFP Contract Award Tasks Complete September 2003 November 2003 August 2004 7. Administration/Project Management $166~800 This task provides required administrative support such as consultant selection, contract administration, project financial administration, and general project oversight. Proposed Time Frame June 2003 - December 2004 8. Right of Way Acquisition $715,319 Acquire real property at designated station locations. This activity will not be undertaken until necessary FTA approval is received. Proposed Time Frame June 2003 - December 2004 Total FFY2000 Grant and Local Match for Northstar Corridor $2~053~419 SUMMARY OF PROJECTS FOR FFY 2000 Responsible Description Federal Dollar Local Total Dollar Agency Grant Share Project Request Met Council Central Corridor $490,540 $122,635 $613,175 Mn/DOT Red Rock Corridor $696,100 $183,955 $880,055 Mn/DOT Northstar Development $1,624,200 $429,219 $2,053,419 Authority Mn/DOT Mn/DOT $132,396 - $132,396 Total for FFY 2000 $2,943,236 $735,809 $3,679,045 NCDA Agenda Item #5 4 43 4 44 4 45 4 46 4 4 4 4 5 5 5 47 48 49 50 1 2 3 The commissioner shall provide funding up to $350,000 for the operation of the Northstar commuter coach from October 1, 2003, to September 30, 2004, using accumulated fare revenue, if a local government unit or the Northstar Corridor Development Authority: (1) agrees to operate the service beginning'October 1, 2003; and (2) provides the local match for federal funding for the service. 77 5 77 6 77 7 77 77 77 8 9 10 Sec. 75. [NORTHSTAR COMMUTER RAIL STUDY.] The commissioner of transportation, in conjunction with the Northstar Corridor Development Authority, shall convene a work group to further study the feasibility of constructing the Northstar commuter rail. The work group shall update ridership forecasts for the commuter rail based on 2000 census data and 77.11 77 12 77 13 77 14 77 15 77 16 77 17 77 18 77 19 seek updated information from the Burlington Northern Santa ~'e railroad reqardinq capacity improvements, railroad usage rights, construction, risk and liability allocation, and other related issues. By January 15, 2004, the commissioner shall report the work group's findings to the chairs and ranking members of the legislative committees having jurisdiction over transportation and capital investment. The commissioner of transportation shall not pay for any outside consultant expenses related to this work.