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04-07-1997 CC MINMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, APRIL 7, 1997 Members Present: Vice Mayor Dietz; Councilmembers Farber, Holmgren and Thompson Members Absent: Mayor Duitsman Staff Present: Pat Klaers, City Administrator: Sandra Thackeray, City Clerk; Paul Steinman, Director of Economic Development; and Bruce West, Fire Chief 1. Call Meetinq To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:00 p.m. by Vice Mayor Dietz. 2. Consider Agenda Items 6.A., Flood Update and 6.B., Micro Fiche Reader Purchase, were added to the agenda. COUNCILMEMBER FARBER MOVED TO APPROVE THE 4/7/97 CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consider Consent Aqenda COUNCILMEMBER FARBER MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 3.2. 3.3. 3.4. 3.5. 3.6. MARCH 31, 1997, CITY COUNCIL MINUTES -APPROVED CHECK REGISTER - APPROVED REQUEST FOR CITY ADMINISTRATOR TO Al'rEND NATIONAL ICMA CONFERENCE - APPROVED REQUEST BY DARLA HALL FOR A THERAPEUTIC MASSAGE LICENSE - APPROVED ACKNOWLEDGEMENT OF CITY OF ELK RIVER'S INTENT TO ISSUE BONDS FOR THE HIGHLAND ROAD WATER MAIN EXTENSION IMPROVEMENT PROJECT WHICH WAS AUTHORIZED BY THE COUNCIL ON MARCH 17, 1997 - APPROVED MOTION TO CALL A SPECIAL MEETING OF THE CITY COUNCIL FOR APRIL 14, 1997, TO DISCUSS A PERSONNEL ISSUE - APPROVED. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.1. Discuss and Consider Awardinq Liquor Store Bid Proposals City Administrator Pat Klaers stated that the liquor store project consisted of sixteen bid packages. Greystone Construction Manager Mike Parsons reviewed Elk River City Council Minutes Page 2 April 7, 1997 the bids with the City Council. He recommended that the city reject Bid #7 which is the windows and storefront package. He stated that the city would be making some design and specification changes to the windows and storefront package which could possibly lower the price by about $10,000. COUNClLMEMBER THOMPSON MOVED TO APPROVE THE FOLLOWING BIDS FOR THE LIQUOR STORE PROJECT AND TO REJECT THE WINDOWS AND STOREFRONT PACKAGE AND REBID AT A LATER DATE: BP#1 BP#2 BP#3 BP#4 BP#5 BP#6 BP#7 BP#8 - CONCRETE AND MASONRY - MSC CONCRETE, INC. - STEEL - FIVE STAR WELDING & FABRICATING, INC. - SITEWORK - JULIAN M JOHNSON CONSTRUCTION CORP. - MECHANICAL - ANDERSON MECHANICAL, INC. - ELECTRICAL - RELIANCE ELECTRIC, INC. - ROOFING - B&B SHEET METAL & ROOFING, INC. - WINDOWS AND STOREFRONT - REJECTED - CARPENTRY AND SPECIALTIES - GOPHER STATE CONTRACTORS BP#9 - DRYWALL, FRAMING AND EIFS - R & H DRYWALL BP#10 - PAINTING - SKILLMANS PAINTING, INC. BP#11 - CARPET/VCT - MULTIPLE CONCEPT INTERIORS, INC. BP#12 - TILE - GRAZZINI BROTHERS & COMPANY BP#13 - OVERHEAD DOORS AND DOCK EQUIPMENT - DOOR SERVICE OF ST. CLOUD BP#14 - LANDSCAPING AND IRRIGATION - HELMIN LANDSCAPING BP#15 - ELEVATOR - SCHINDLER ELEVATOR CORPORATION BP#16 - PRECAST CONCRETE - MOLIN CONCRETE PRODUCTS COMPANY COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.2. Library Board Annual Report The 1996 Library Board Annual Report was presented by Mick Stoffers. Mick Stoffers stated that at its January meeting, the Great River Regional Library (GRRL) Board authorized the establishment of a matching grant program that would assist Sherburne and Wright County branch libraries in obtaining public access Internet stations. She indicated that GRRL has set aside funds to provide a match of $t ,400 for any city that provides $1,800 toward the Internet computer, related computer equipment, and necessary furniture. It was the consensus of the Council to put this issue on the April 21, 1997, City Council agenda. 4.3. Consider Proposal for Internet/Web Site City Clerk Sandra Thackeray explained that the city has requested proposals to begin building the City of Elk River's own Worldwide Web Site. She indicated that the city received four proposals and recommended that the Council authorize the city to contract with On Ramp, Inc. to set up a web site. COUNCILMEMBER THOMPSON MOVED TO ACCEPT THE PROPOSAL FROM ON RAMP, INC. TO SET UP A WEB SITE FOR THE CITY OF ELK RIVER AT A TOTAL COST OF $2,500 AND A TOTAL MONTHLY COST OF $167.90. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. Elk River City Council Minutes April 7, 1997 Page 3 4.4. 4.5. 4.6. 4,7. 4.8. 4.9. Update on Volunteer Recoqnition Proqram City Clerk Sandra Thackeray reminded the Council that the Volunteer Recognition Program is scheduled for Tuesday, April 15, 1997. Consider Resolution Acceptin.q the Petition for Improvements and Orderinq the Feasibility Study for Country Crossin.q 3,d Addition, Includinq Macon Street and Riverview Drive COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 97-25, A RESOLUTION DECLARING THE ADEQUACY OF THE PETITION FOR IMPROVEMENT AND ORDERING THE PRELIMINARY FEASIBILITY REPORT IN THE MATI'ER OF THE MACON STREET AND RIVERVIEW DRIVE IMPROVEMENT OF 1997. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 4-0. Consider Motion Setting Public Hearing Date for Country Crossing 3,d Addition Improvements COUNClLMEMBER HOLMGREN MOVED TO SET THE PUBLIC HEARING DATE FOR MAY 5, 1997, FOR THE IMPROVEMENTS TO MACON STREET AND RIVERVIEW DRIVE TO SERVE OUTLOTS A AND B OF COUNTY CROSSING 3RD ADDITION. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. Consider Resolution Authorizing and All Way Stop Si,qn Study for the 3rd and Getes Intersection COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 97-26, A RESOLUTION ORDERING THE PREPARATION OF AN ALL WAY STOP SIGN STUDY AT THE INTERSECTION OF 3~D STREET AND GATES AVENUE. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. Consider Resolution Authorizinq the Installation of Stop Signs and the Freeport Street and Elk Park Center Entrance Intersection COUNCILMEMBER THOMPSON MOVED TO ADOPT RESOLUTION 97-27, A RESOLUTION AUTHORIZING THE INSTALLATION OF AN ALL WAY STOP SIGN AT THE INTERSECTION OF FREEPORT STREET AND 191sT LANE IN ELK PARK CENTER. COUNClLMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. Consider Desiqnation of Municipal State Aid Routes and Milea,qe City Administrator Pat Klaers explained that there is 1.22 miles of available Municipal State Aid (MSA) designation for the City of Elk River. He indicated that the city engineer is recommending that the designated route follow the draft transportation plan. He further indicated that the route designation will require approximately 2.4 miles of MSA designation and therefore staff is recommending that three routes be removed from the state aid system. The following roads will be revoked from the state aid system: · MSA 102 - Lowell Avenue from T.H. 10 to Main Street · MSA 104 - 193rd Avenue from Tyler Street NW to CSAH 13 Elk River City Council Minutes April 7, 1997 Page 4 · MSA 118 - Dodge Avenue from Elk Hills Drive to 193~d Avenue The following roads will be designated as MSA streets: · Filmore Street NW from 165th Avenue NW to 175th Avenue NW · Jarvis Street NW from T.H. 10 to 165th Avenue NW · 165th Avenue NW from Jarvis Street NW to Filmore Street NW COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 97-28, A RESOLUTION REVOKING MUNICIPAL STATE AID STREETS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 4-0. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 97-29, A RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.10. Consider Ice Arena Commission Request to Conduct a Name The Arena Contest City Administrator Pat Klaers indicated that the Ice Arena Commission has requested the Council to authorize a "Name the Arena" contest. He indicated that the Commission is requesting that names be given for the new arena complex, the old rink, and the new rink. The Commission will be offering three cash prizes of $25 each for the individuals submitting the winning names. The deadline for the contest is August 1, 1997. COUNClLMEMBER FARBER MOVED TO AUTHORIZE A NAME THE ICE ARENA CONTEST. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4.11. Mobile Home Trailer Park Ordinance Update City Administrator Pat Klaers stated that a public hearing will be held on April 21, 1997, to consider a revised manufactured home park closing ordinance. He stated that there is a concern regarding the recently adopted ordinance regarding the choice for the mobile homeowners to either receive payment for their home in exchange for the title or to receive relocation expenses. Pat Klaers stated that it was the intent of the city, and will be the intent of the revised ordinance, to make it clear that each individual mobile home owner has the choice to either receive payment for their home in exchange for the title or to receive relocation expenses. The City Administrator advised the Council that the appraisal firm selected by the city, Credit Management Resource Corporation, has been hired by the developer for the project. 5. Open Mike Mike Twaddle, 18994 Zane Street, reintroduced himself as lhe parent of the child who was recently killed on Highway 169. He stated that his initial concern is to address Highway 169 safety issues and indicated that he would like to remind the Council of the work that still has to be done on Highway 169. He thanked the Council for their support and requested the Council to continue working on the safety issues. Elk River City Council Minutes April 7, 1997 Page 5 Roger Derrick, Cottage Homestead, indicated that his purpose for addressing the Council is to inform them of the accelerated construction schedule and to update the Council on the application that was recently reviewed by the Planning Commission in regard to changing the age requirement for residency in his development. Roger Derrick also spoke about his meeting with Guardian Angels and their willingness to offer services to those residents in Cottage Homes who are still independent, but need services to remain independent. Mr. Derrick stated that he would be withdrawing his most recent application. Roger Derrick indicated that the city has requested him to grade Phase III as soon as possible because the city plans to put a water main through the property. He indicated that prior to any construction being started, the city requires that the developers agreement be signed and the developer post financial security with the city. Roger Derrick requested that he be able to do the grading on all of the property so as to get all of the phases graded and the utilities completed in Phase II. He requested the Council to waive the security fees until he receives a construction loan on the 15th of May. Roger Derrick indicated that he has contractors that are ready to do the work now and they may not be able to do the work after May 15. Roger Derrick indicated that he would be willing to post cash in the amount of $17,000 up front in case something happened and the grading had to be redone by the city. Vice Mayor Dietz indicated that he would not make a decision until he has had a chance to discuss this issue with the city planner and city engineer. The city administrator indicated that the city planner and city engineer feel that this request is a deviation from existing city policy which could create a precedent for other requests. Councilmember Farber indicated that he felt there is a certain rationale behind the developers request which has to do with the city bringing in the water main sooner than expected. Councilmember Thompson indicated that the Council should check with the city engineer and city planner prior to making a decision. Councilmember Holmgren requested the finance director to come up with an alternative method of payment for the 30 days. It was the consensus of the Council to put this issue on the April 21, 1997, City Council agenda. 6.A. Flood Update Fire Chief Bruce West updated the Council on the existing flood conditions. 6.B. Microfiche Purchase City Clerk Sandra Thackeray stated that the city budgeted equipment reserves for a microfiche reader/printer. She indicated that she received three quotes for the machine and requested the Council to authorize the Iow quote from Midwest Microfilm at $2,150. She indicated that this machine is a reconditioned machine which fits the city's needs. Elk R/ver City CouncLl Minutes April 7, 1997 Page 6 COUNCILMEMBER FARBER MOVED TO APPROVE THE PURCHASE OF A MICROFICHE READER/PRINTER FROM MIDWEST MICROFILM 50 AT $2,150. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 4-0. 7. Staff Updates City Administrator Pat Klaers informed the Council that the city received a contribution of $2,000 from United Way for the purchase of the defibrillators. School Board Meetinqs - City Administrator Pat Klaers informed the Council that the School Board meetings would be held at the City Hall in the Council Chambers on the second Tuesday of the month and aired over Cable TV. Orono Appeals - The City Administrator informed the Council that no Orono Lake 3rd Addition appeals were received. 8. Adjournment There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting of the Elk River City Council was adjourned at 7:40 p.m. Respectfully submitted, ~~era~~v~~//' City Clerk