07-23-2002 LIB MINElk River Library Board Minutes
July, 2002
Leslie Anderson, Chair
Geraldine Graham, Vice Chair
Jeri Miller, Secretary
Gloria Bailey
Jennifer Sharp
Present
Present
Present
Absent
Present
Also present:
Mick Stoffers, Librarian and Joan Allen, the GRRL regional supervisor.
The meeting was called to order at 6:37 pm. It was determined that a quorum was
present. The agenda was adopted. (Please note there was no library board meeting in June
due to vacations.)
Secretary's Repots
Ms. Graham made a motion to approve the Secretary's Report. The motion was seconded
by Ms. Miller and passed unanimously. There was no correspondence and no Suggestion
Box items.
Treasurer's Report
Balance sheets for May and June were distributed to board members. The reserve fund
has increased from $302,493.71 to $335,023.66. After pointing out this highlight, Ms.
Stoffers solicited questions from the board. There were none.
A motion was made by Ms. Graham and seconded by Ms. Sharp that the treasure's report
be approved. Passed unanimously.
Librarian's report
Storage. There is a need for additional storage behind the desk. The best estimate
at this time is for metal shelving with oak end pieces, 9-foot length for $1, 665.00.
Removing the current shelving behind the desk requires new flooring.
Ms. Stoffers presented the board with three estimates for carpeting the area
behind the desk. Approximately 50 yards are required.
Lefebvre's Carpet $846.61
Abbey Carpet $950.00
Carpet One $1,075.55
Discussion was held. Going with Lefebvre's, the entire project, (shelving and
carpeting) would be below $3,000.00 dollars. To fund this purchase of she]ving
and carpeting, it was suggested that the $3,000.00 from the Capital Outlay line
item be transferred to this project. Ms. Stoffers requested permission to transfer
these funds during the budgeting process. Ms. Miller will send a letter to the city
council requesting approval of the transfer.
Ms. Graham made a motion to accept the Lefebvre carpet bid and place the order
as soon as possible after receiving city council approval. This motion was
seconded by Ms. Sharp and passed unanimously.
• Entrance Mats. The mats have arrived and the service is working well.
• Clock repair. The clock has been repaired and is once again hanging in the
library!
• Cabinets for PAC's- this project is temporarily on hold as the shelving project is
finalized to assure that there is sufficient money for both projects.
Ms. Miller will send a thank you to the family of Mabel Stebley. Ms. Stebley's
family donated memorials to the Elk River Library. The money is currently in St.
Cloud GRRL in a gift fund. When the family decides what they would like the
money spent on, Elk River will get the money back to make those purchases.
Memorial monies are not on the Elk River Library annual reports as it doesn't
happen that ofren. Some discussion was held that the memorial monies should be
listed on the annual report.
Term limits were obtained for
follows:
• Gloria Bailey
• Jennifer Sharp
• Leslie Anderson
• Jeri Miller
• Geraldine Graham
each of the Library Board members and are as
12/31/2004
12/31/2003
12/31!2004
12/31/2002
12/31/2002
Other
Ms. Stoffer's reviewed for the board members her budget meeting held in June.
The floor mat rental will continue, the library will purchase an additional book cart and
the summer librazy program will reallocate spending so that advertisement gets a greater
emphasis. (The city can now make banners. The library will save the banners from year
to year.)
The line item for Capital Outlay ($3,500) was added to building repair and maintenance,
as nothing was needed at the $3,500.00 dollar level. This will help the library be able to
obtain the PAC carts and the flooring. There will be an increase in programming.
Mr. Klaers, City Administrator, has requested a map of the areas served by GRRL. Ms,
Allen will supply a map.
The city has started preliminary library expansion sketches. The anticipated wait is 5
years plus at this point. Discussion was held on the Library's ability to meet the needs of
a rapidly growing community.
Upcoming events for September: "Sign up for a Library Card' and `Challenged Books.
Next meeting is August 20, 2002 at 6:30 PM
Meeting adjourned at 7:25 PM
Respectfully submitted,
Jeri Miller, Secretary