08-28-2001 LIB MINELK RIVER LIBRARY BOARD MINUTES
Eleanor Holm, Chair present
Leslie Anderson, Vice Chair present
Geraldine Graham, Secretary present
Joanne Jacobs absent
Also present: Mick Stoffers, Librarian
Meeting was called to order at 6:40pm by Eleanor Holm.
It was determined that a Quorum was present.
August 28, 2001
Action re: Minutes of July 24, 2001 meeting:
A motion was made by Anderson and seconded by Holm to approve minutes of July
24, 2001 meeting. Approved unanimously.
Action re: Minutes of March 27, 2001 meeting:
A motion was made by Holm and seconded by Anderson to approve minutes of
March 27, 2001 meeting. (Note: this action had been previously delayed due to canceled
meetings or lack of quorum.) Approved unanimously.
Correspondence: None. There were no suggestions from the public suggestion box.
Treasurer's Report of)uly 31, 2001:
A motion was made by Graham, seconded by Anderson to approve Treasurer's Report
of July 31, 2001. Approved unanimously.
Librarian's report by Mick Stoffers:
Old Business:
Re: Painting of exterior trim -Stoffers has again called Steve Greene to secure a date
for him to start this project, but was unable to reach him. The board expressed concern
that the painting season is almost gone and that if Greene cannot be reached soon, an
alternate painter should be contacted.
Re: Motion detectors - Andy's Electric had told us that the library was on its schedule,
but Stoffers has had no contact yet. She will re-contact them to confirm a date for this work
to be done.
Re: Open position on Board -Stoffers received a written letter from Hangaard
confirming his verbal resignation from the Board. This open position will be advertised in
the City Newsletter. Stoffers encouraged all Board members to recruit potential members.
New Business:
The Reader-Printer -The print cartridge has been used up, and Stoffers has ordered a
replacement, which costs approx. $150. She will check the availability of generic brand
cartridges which may be less expensive. Graham suggested Stoffers double check the
reader-printer's manual or talk with a customer service rep about whether a generic
cartridge is recommended. With computer printers, some generic brand cartridges gum up
the print head.
Library Grounds Upkeep -Stoffers received a complaint from one of the library's
neighbors that weeds from the library grounds were spreading into the neighbor's yard.
Stoffers will call Public Works to request weed spraying. The Board expressed concerns that
this spraying should be done as soon as possible, because maintaining good rapport with
neighbors is a top priority. Holm inquired if the dead tree on library grounds had been
removed yet, and Stoffers said it had not. Board discussion also indicated this to be a high
priority, due to safety concerns if a storm should topple the dead tree. Stoffers also
reported that another light in the parking lot is damaged and could fall. Stoffers will call
Public Works and request these grounds-keeping projects to be given a high priority.
Pac Tables: Because we have not had any luck finding two Pac Tables compatible with
the library's existing Pac Tables, Stoffers suggested we use two study tables temporarily so
that GRRL can install the two additional computer terminals waiting for the Elk River Library.
With school starting, there will be heavy demand for the on-line catalog; also, if Elk River
does not use this computer equipment soon, it will be allocated to a different library. The
Board agreed that study tables should be used for the time being. Stoffers will seek a
vendor at the upcoming MLA Conference for permanent Pac Tables.
MLA Conference: Anderson and Holm asked that Stoffers send in registration forms
for them to attend the upcoming conference on October 10-12, 2001. Stoffers said the
registrations will be sent before September 17, the deadline for a discounted fee.
Next meeting is September 25, 2001.
Meeting adjourned at 7:20pm.
Respectfully submitted,
Ge aldine Graham, Secretary