07-24-2001 LIB MINELK RIVER LIBRARY BOARD M
Eleanor Holm, Chair
Leslie Anderson, Vice Chair
Geraldine Graham, Secretary
Joanne Jacobs
Mike Hangaard
I N UTES
present
present
present
present
absent
July 24, 2007
Also Present:
Mick Stoffers, Librarian
Vern Oleksowicz, GRRL
Meeting was called to order at 6:40pm by Eleanor Holm.
It was determined that a Quorum was present.
The agenda was adopted.
Secretary's report:
Anderson moved to amend minutes of June 26, 2001 to revise as follows: "Minutes for
March were tabled until the next meeting. There were no minutes for the months of April
and May because those meeting were not conducted due to lack of a quorum." Also to
strike the sentence: "Geraldine Graham, Secretary, was absent in June and had not provided
minutes for May in advance of the meeting." Anderson moved and Jacobs seconded a
motion to approve the amended minutes of June 26, 2001. Passed unanimously.
Minutes from March 27, 2001 were tabled until the next meeting.
Treasurer's report:
In a question about what constitutes the "Programming" line item in the budget, Stoffers
explained that GRRL covers some of the cost of providing outside speakers and programs
that come to the library, and that the City of Elk River provides additional funding so that
more frequent programs can be held. These programs include storytelling and related
children's activities, speakers for adult audiences, and new in 2001, the "Last Chapter' club
for youth in grades 6-12. This has been very successful, attracting approximately 18 youth
at each session. Graham moved and Holm seconded a motion to approve the Treasurer's
report. Passed unanimously.
Librarian's report:
Stoffers welcomed new member Joanne Jacobs to the board. As requested by the board at
previous meeting, Graham has sent a written letter to board member Mike Hangaard to
inquire about his status on the board and ask him to indicate whether he will be able to
resume attending board meetings. Graham reported that she spoke with Hangaard on the
phone also, and that he made a verbal resignation due to a conflict in his work schedule.
Stoffers will notify the City Administrator about the open position and begin the process to
fill it.
Stoffers reported the following:
,~ Motion detector lights will be installed at the front and rear entrances.
Alight fixture in the furnace room has become dysfunctional and will be replaced.
• The new draperies and shades have been installed in the community room and the
reading area.
• Painting of exterior window trim will begin at the end of July. The project will include
power washing and staining two wood fences.
Two new video towers have been purchased, thanks to a charitable gift from the Elk
River American Legion.
Stoffers is still looking for computer tables that will coordinate with existing tables so
that two additional computer terminals may be installed (for added access to the
online catalog). The company that made the existing computer tables has gone out
of business. She will continue to search for possible products that will fit with the
existing tables, and may need to wait until the MLA conference in September to talk
directly with vendors.
June was the highest circulation ever recorded at the Elk River Library. A combination
of factors are likely reasons: the online catalog is gaining usage, the general
population of the area continues to grow, and the children's summer reading
program began in June.
A memo regarding ordering clothing with city logo was distributed.
Holm reported that Mrs. Bob Jones, wife of former library board member Bob Jones, passed
away on July 18~". She requested that the Secretary send a sympathy card to Bob on behalf
of the board.
Oleksowicz reported that GRRL's 2002 budget with a 5% increase has been passed by the
GRRL board. The position of GRRL Director remains open, and the GRRL board recently
increased the salary range significantly to encourage more applications. Laura Cassidy has
been hired for an open position at the Elk River Library.
Jacobs inquired about the possibility of a drive-up book drop at the Elk River Library.
Oleksowicz stated that a few libraries, such as Hennepin County, have designed drive-up
book drops. The current configuration of the Elk River Library and parking lot do not make
a drive-up book drop possible right now, but that in the future, when the library building
expands, adrive-up book drop could be included in the assessment and planning for new
building.
Next meeting is August 28, 2001.
Meeting adjourned at 7:40pm.
Respect Ily submitted,
-C/~L~~~' ~~~'~.~.,
Geraldine Graham, Secretary