03-27-2001 LIB MINELK RIVER LIBRARY BOARD MINUTES
Eleanor Holm, Chair present
Geraldine Graham, Secretary present
Also present: Mick Stoffers, Librarian
March 27, 2001
Leslie Anderson, Vice Chair present
Mike Hangaard absent
Meeting was called to order at 6:40pm by Eleanor Holm.
It was determined that a Quorum was present.
A slate of officers for 2001 was agreed upon: Holm-Chair; Anderson-Vice Chair;
Graham, Secretary. A motion was made by Graham and seconded by Anderson to elect this
slate of officers. Approved unanimously.
Discussion of Library Board membership:
The Board noted that one vacancy exists on the Board and discussed potential
methods of outreach to fill this position, such as announcements in city newsletter, local
newspaper, announcements sent to area churches for weekly bulletins. The librarian has
already posted a sign on the library front door and is talking individually with active library
users as opportunities arise. The Chair instructed the Secretary to correspond with current
board member Hangaard to determine his interest in continuing to serve on the board.
Action re: Minutes of January 23, 2001 meeting:
A motion was made by Anderson and seconded by Holm to approve minutes of
January 23, 2001 meeting. Approved unanimously.
Correspondence: None. There were no suggestions from the public suggestion box.
Treasurer's Report of February 28, 2001:
A motion was made by Anderson, seconded by Graham to approve Treasurer's Report
of February 28, 2001. Approved unanimously.
Librarian's report by Mick Stoffers:
Old Business: The librarian has received a bid of $2,800 for draperies for the
community room and the reading area. This cost includes hardware and installation. The
2001 budget includes funds for this item. The board instructed the librarian to place the
order.
Display cases: The board discussed requests by the public for displaying items in the
library's display cases. Holm made a motion, seconded by Anderson, that displays be
limited to not-for-profit ventures. Unanimously approved.
New Business: A "state of the city' report will be made to the City Council on April 2,
2001. Stoffers will be present to answer questions and invited board members to attend.
The library's report of activity in 2000 indicates slightly reduced usage figures. Stoffers said
that trend occurred throughout the Great River Regional Library system in 2000. Possible
reasons include: a) colder, snowier winter; b) more patrons are renewing material via
Internet, and those renewals are not tracked by GRRL; and c) more patrons are accessing
research materials via Internet (full text magazine articles, etc.), which are usages not
tracked.
Stoffers will contact the painter who will be painting the library's exterior trim to get
on his schedule.
The Elk River Library qualifies for two additional computer terminals from GRRL,
however, we must supply the station-furniture, which was not budgeted for in 2001. The
board discussed seeking private sector grant funds to fill this need and asked Stoffers to
prepare list of items and costs. Graham will prepare grant requests.
Next meeting is April 23, 2001.
Meeting adjourned at 7:30pm. Respe .fully submitted,
Geraldine Graham, Secretary