04-25-2000 LIB MINELK RIVER LIBRARY BOARD MINUTES
Robert Jones, Chair
Eleanor Holm, Vice Chair
Geraldine Graham, Secretary
Leslie Anderson
Mike Hangaard
Also present: Mick Stoffers,
present
present
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Librarian; Verne Oleksowicz, GRRL
April 25, 2000
Meeting called to order at 6:35pm by Robert Jones.
It was determined that a Quorum was present.
Action re: Minutes of March 28, 2000 meeting: A motion was made by Holm and seconded
by Anderson to approve minutes of March 28, 2000 meeting. Approved unanimously. (Note:
Nov. 23, 1999 minutes had been postponed and were not acted upon on 4/25/00.)
Treasurer's Report: Hangaard made a motion, seconded by Holm, to accept Treasurer's
report of March 31, 2000. Approved unanimously.
Librarian's report by Mick Stoffers:
Old Business: Clock has been repaired and is back in service at the front desk.
Address numbers have been installed on the outside sign in front of building. This
completes all repairs required by the fire code inspection. Annual report was presented to
the City Council on April 24`h. Anew format was used, which included a video presentation
and overall summary by Pat Klaers, City Manager.
New Business: Friends of the Library Book Sale generated $562, which will be used to
purchase needed items for the library. Anderson suggested the Library Board officially
thank the Friends of the Library at an upcoming meeting of the Friends. Stoffers will make
contact with the Friends to schedule time on their agenda for an upcoming meeting.
The Microfilm reader/printer had a broken corona wire; repair costs were $165.
Hangaard suggested that the librarian investigate whether the Buffalo Library, which has
similar microfilm reader/printer, would be interested in going together to purchase a
maintenance contract for the machines, with the potential of negotiating a better price from
a provider. Stoffers will make contact with the Buffalo Library and some providers to
comparison shop. Hangaard made a motion, seconded by Anderson, that the librarian seek
out a provider for an annual maintenance contract on the microfilm reader/printer, with the
authority to enter into such an agreement up to an annual cost of $600. Approved
unanimously.
The edging on a countertop is in need of repair. Holm made a motion, seconded by
Hangaard, that the librarian get the edging repaired.
A window was broken due to vandalism; repair costs of $600+ were covered by
insurance.
The city budget for next year will be developed during June and July, using past actual
expenses and projected growth as guides for developing the 2001 budget. Stoffers asked
the Library Board to think about any concerns it may have for the future, which may need to
be in next year's budget. Jones asked whether the roof needs work. Stoffers said that its
current drainage system is working well and no major roof work is anticipated for next year.
Stoffers mentioned one possible repair may be the metal plate between window panes; she
asked the Board to examine and make recommendation.
Stoffers reported that City Manager, Pat Klaers, has instructed city staff to be alert for
any real estate that may come up for sale adjacent to the library. Due to substantial
population growth that has resulted in substantially expanded library use, expansion of the
building may be needed in the future. Graham asked if the building had been constructed
to allow for adding a second floor. Stoffers said it had not. Oleksowicz said that 2-story
library buildings require more staffing than 1-story buildings and that GRRL can not support
such a staffing requirement. Graham stated that in the future, if an expanded library is
deemed necessary, it should be investigated whether the public would be better served by a
second building in another part of the city, since the city's geographic boundaries are
spacious.
Oleksowicz reported that GRRL's new system of retrieving overdue or unreturned items
via a collection agency has been extremely successful so far. He also reported the GRRL's
director will be assuming a new position with MNLINK (catalog linking college libraries).
Motion to adjourn made by Anderson, seconded by Hangaard. Approved unanimously.
Meeting adjourned at 7:25pm.
Respec fully submitted,
~G%~/
Geraldine Graham, Secretary