3.4. SR 05-05-1997?ity of
**ITEM 3.4.**
iver
MEMORANDUM
TO:
Mayor and City Council
FROM: Sandra Thackeray, City Clerk
DATE: May 5, 1997
SUBJECT: Request to Purchase Copy
Machine for Building Department
The Building Department is requesting to lease a copy machine for a 48
month period. The machine being considered is an upgrade from the existing
machine. The upgrade includes added features such as a sorter, duplexer,
extra paper drawers, larger paper capacity and a faster speed. The existing
copy machine will be purchased by the Wastewater Treatment Department.
The Building Department has budgeted for the purchase of a new copy
machine. The department budgeted a total of $10,000 to be divided into
three years, with the intention of entering into a lease agreement. Therefore,
approximately $3,500 has been budgeted for 1997.
The lease being considered is a 48 month lease. After the 48 months have
passed, the lessee has the option of returning the copier, renewing the lease,
or purchasing the machine for the fair market value.
Two copiers have been under consideration for lease. They include:
A Canon 6521 from IKON Office Solutions and a Ricoh 4522 from Metro
Sales. Both machines are comparable in price. However, staff feels that the
Ricoh better meets the needs of the department. Staff has also been pleased
with the quality and efficiency of the existing Ricoh 4415 and with the service
provided by Metro Sales.
Canon 6521
Lease Payment = $185/mo. for 42 months plus two
month's payment to start
Service = .0200 per copy - minimum 4,000 copies/month.
Ricoh 4521 -
Lease Payment = $180/mo. for 48 months
Service = .0174/copy - No minimum
(Option of two additional paper trays @ $23/mo)
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425
Staff is proposing that the Council authorize the two paper tray option which
would then bring the monthly lease price to $203.00
ACTION REQUESTED
Council motion to authorize the city to enter into a 48 month lease
program for a 4522 Ricoh Copy Machine including the option of two
additional paper trays at $203 per month.
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