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3.1. DRAFT MINUTES 12-06-2010MEETING OF THE ELK RIVER CITY COUNCIL HELD AT UPPER TOWN CONFERENCE ROOM MONDAY, NOVEMBER I, 2010 Members Present: Mayor Klinzing, Councilmembers Zerwas, Westgaard and Motin Members Absent: Councilmember Gumphrey Staff Present: City Administrator Lori Johnson, Finance Director Tim Simon, Environmental Technician Nicki Blake-Bradley, Parks and Recreation Manager Steve Benoit, Planner/Park Planner Chris Leeseberg, and Recording Secretary Debbie Huebner 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:35 p.m. by Mayor Klinzing. " 2. Consider 11 /01 / 10 Agenda MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE THE AGENDA. MOTION CARRIED 4- 0. 3. Consider Consent Agenda MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE THE FOLLOWING CONSENT AGENDA: 3.1. OCTOBER 18, 2010 COUNCIL MINUTES 3.2. CHECK REGISTER 3.3. CALL SPECIAL MEETING OF THE CANVASSING BOARD FOR NOVEMBER 8, 2010 3.4. SOLICITOR LICENSES -CHAD AND BRET REUTER MOTION CARRIED 4-0. 4. OUen Mike No one appeared for Open Mike. 5.1. Proclaim November 16, 2010 as Guardian Angels Day Ms. Johnson indicated that the Elk River Chamber of Commerce has named Guardian Angels as the recipient of the 2010 Business of the Year award. She noted that the Business of the Year luncheon honoring Guardian Angels will be held on Tuesday, November 16th. Mayor Klinzing read a proclamation recognizing Guardian Angels. Mayor Klinzing stated that city is fortunate to have Guardian Angels in the community. City Council Minutes November 1, 2010 Page 2 MOTION BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER MOTIN TO PROCLAIM TUESDAY, NOVEMBER 16, 2010 AS GUARDIAN ANGELS DAY. MOTION CARRIED 4-0. 5.2. Ordinance Amendment for Park Hours The staff report was presented by Chris Leeseberg. Mr. Leeseberg reviewed park activities that are occurring after park hours, including mountain biking at Hillside Park, hikers/skiers at Woodland Trails Park; evening disk golf at Lions Park; and Parks and Recreation events such as Fright Night. He discussed the proposed ordinance and the permitting process. Staff and the Parks and Recreation Commission recommend approval of the ordinance as presented. Mayor Klinzing asked if neighboring residents to these parks were notified of the potential change. Mr. Benoit stated that city staff did not make contact with the residents. He explained that for city- sponsored events such as Fright Night, staff tries to clean up and get out of the park as quickly as possible. He stated that there are after-hours uses that would be acceptable that are not city - sponsored. He explained that a bonfire in the parking lot of Hillside Park at night would not be a reasonable use, but regular biking would be considered a reasonable use. Mayor Klinzing stated she felt people living around the parks should be made aware of after-hours activities. Councilmember Motin asked for clarification on permits for multiple participants arriving in one vehicle. Mr. Leeseberg stated that each participant would be given a permit, as well as a permit for the vehicle. Councilmember Motin asked how spectators would be allowed in the park, if everyone needed a permit. Ms. Johnson stated that there is a difference between people using the park after hours and city-sponsored events. By sponsoring an event, the city has essentially given their permission for after-hours use of the park. This ordinance is to address other types of uses that they feel are legitimate activities. She noted that the ordinance has been revised to include Councilmember Motin's comments. Councilmember Zerwas asked if there was much of a clamor to use the park during the evening hours. Mr. Leeseberg stated yes, noting that BLAST biking group would like Hillside Park to be available twenty four hours a day, seven days a week, if it were possible. MOTION BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE ORDINANCE NO. 10-22, AN ORDINANCE AMENDING SECTION 54-31 OF THE CITY CODE OF ORDINANCES RELATING TO PARK CLOSING HOURS. MOTION CARRIED 4- 0. 5.3. Bright Ideas Designation -Project Conserve Environmental Technician Nicola Blake-Bradley provided an update on the city's nomination of Project Conserve for the Innovations in Government Award. She noted that although they did not receive the award, Project Conserve was designated as one of 173 Bright Ideas. She explained that the inaugural group of Bright Ideas will be part of an online community where innovative ideas are shared. Ms. Bradley noted that Bright Idea designation could lead to winning a future award with a monetary value of up to $100,000 to create procedure books on how to do exactly what they did. She noted that the process is a very in-depth, three-step process and involves a site visit. (;ity Council Minutes November 1, 2010 Page 3 Mayor Klinzing noted that the Bright Ideas designation was for Project Conserve with 35 families. She noted that the project will be expanded to 300-plus families, and she anticipates that the project will be re-entered next year and gain even more attention. 5.4. Source-Separated Composting Resolution to Apply for FY 2011 Environmental Assistance Grant Program Ms. Johnson explained that the city has applied for a grant from the Environmental Assistance Grant Program for Source-Separated Composting (organics). The Council is asked to approve a resolution allowing the city to apply for the grant to help expand the program. Ms. Bradley stated that a 25% match would be required by the city. The funds would supplement the cost of purchasing organics carts and kitchen containers to separate organics. Also, a portion of the funding would be to supplement the cost to incentivize residents. Ms. Bradley noted that the goal is to increase the number of participants from 450 to 1,000. Mayor Klinzing asked if the $30,000 amount was an "up to" amount. Ms. Bradley stated the maximum amount they could apply fox is $40,000 (75% of the cost of the program). Lori noted that the funding part of landfill program that is already ongoing and the $30,000 is not all related to the ~ grant. Ms. Bradley noted that this is the amount they are leveraging for the grant. MOTION BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE RESOLUTION 10-54, AUTHORIZING CITY OF ELK RIVER STAFF TO APPLY FOR THE FY 2011 ENVIRONMENTAL ASSISTANCE GRANT PROGRAM TO CONTINUE PROVIDING SUBSIDIES FOR RESIDENTS TO APRTICIPATE IN THE CITY'S SOURCE-SEPARATED COMPOSTING PROGRAM. MOTION CARRIED 4-0. 5.5. Property/Worker's Compensation Insurance Tim Simon introduced Mary Eberly of Liberty Insurance Agency, to review the city's League of Minnesota Cities Insurance Trust (LMCIT) renewal. Ms. Eberly discussed details of the renewal as outlined in her letter to the Ciry Council dated October 27, 2010. MOTION BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE THE RENEWAL OF THE CITY'S INSURANCE PLICIES WITH THE LEAGU OF MINNESOTA CITIES INSURANCE TRUST AS PRESENTED IN THE STAFF REPORT DATED NOVEMBER 1, 2010. MOTION CARRIED 4-0. 5.6. Parks and Recreation Director Position Update Ms. Johnson explained that Michelle Olson has declined accepting the Parks and Recreation Director position. She stated that she would like comment and direction from the Council as to how to proceed with this position, due to an unexpected personal situation. Ms. Johnson indicated that the division managers have been doing very well in the absence of a director these past few months. She noted that Councihnember Gumphrey suggested that position should be re-opened sooner rather than later, but he was also comfortable waiting while. City Council Minutes November 1, 2010 Page 4 Councilmember Motin concurred with Councilmember Gumphrey's position, but suggested waiting until after the first of the new year to re-open the position, after the holidays. Councilmember Westgaard stated he was fine with waiting, but would like to discuss the process and who is involved in the process. Ms. Johnson stated that she will wait until after the first of the year to advertise the position and the issue will be brought back to the Council for discussion. This item will be placed on the January worksession for discussion of the process. 5.7. Discuss Council Worksession Agendas Ms. Johnson reviewed the November worksession agenda topics with the Council. She noted that Planning Manager Jeremy Barnhart would like to schedule a joint meeting of the City Council and EDA to discuss the Focus Area Study on December 13th. Council Updates Councilmember Motin stated that the HRA was surprised at the Council's decision to approve the amendment allowing educational uses in the Business Parking zoning district. He stated the HRA felt the proposed school (Spectrum) should not be allowed, just because of the current economic situation. Ms. Johnson noted that the HRA was generally concerned that the Council enforce the zoning ordinances in place. 8. Staff Updates Ms. Johnson indicated that staff was not able to call a worksession for the SRF transportation studies early, due to advertising of the Planning Items public hearings for 6:30 p.m. Ms. Johnson stated that Chief Beahen has announced his retirement on November 28, 2010. She noted that he will be going to work for the State of Minnesota following his retirement from the City of Elk River. Ms. Johnson stated that discussion of filling the position will be placed on the next worksession agenda. 9. Adjournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 7:43 p.m. Minutes prepared by Debbie Huebner Tina Allard, City Clerk Stephanie Klinzing, Mayor ~ I fi;~:. j. [il SPECIAL MEETING OF THE ELK RIVER CITY COUNCIL ACTING AS THE CANVASSING BOARD HELD AT THE CITY OF ELK RIVER (UPPER TOWN CONFERENCE ROOM) MONDAY, NOVEMBER 8, 2010 Members Present: Acting Mayor Westgaard, Councilmembers Gumphrey, Motin, and Zerwas Members Absent: Mayor Klinzing Staff Present: City Administrator Lori Johnson, Finance Director Tim Simon, and Executive Secretary/Deputy City Clerk Jessica Miller 1. Call Meeting_To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:35 p.m. by Acting Mayor Westgaard. 2. Canvass Results of November 2 2010 General Election Ms. Miller reviewed the staff report. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER GUMPHREY TO ADOPT RESOLUTION 10-55 ABSTRACT OF VOTES CAST IN THE PRECINCTS OF THE CITY OF ELK RIVER STATE OF MINNESOTA AT THE GENERAL ELECTION HELD TUESDAY, NOVEMBER 2, 2010. MOTION CARRIED 4-0. 3. Adjournment There being no further business, Acting Mayor Westgaard adjourned the meeting of the Elk River City Council at 6:37 p.m. Minutes prepared by Jessica Miller. Tina Allard, City Clerk Stephanie Klinzing, Mayor ~, ), + A MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE CITY OF ELK RIVER (UPPER TOWN CONFERENCE ROOM) MONDAY, NOVEMBER 8, 2010 Members Present: Acting Mayor Westgaard, Councilmembers Gumphrey, Motin, and Zerwas Members Absent: Mayor Klinzing Staff Present: City Administrator Lori Johnson, City Engineer Justin Femrite, Police Chief Jeffrey Beahen, Finance Director Tim Simon, Street Superintendent Phil Hals, Arena Manager Rich Czech, Liquor Operations Manager Dave Potvin, Assistant Finance Director Lori Ziemer, Accountant Lori Stich, Wastewater Chief Operator Gary Leirmoe, and Executive Secretary/Deputy City Clerk Jessica Miller Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:37 p.m. by Acting Mayor Westgaard. 2. Consider Council A eg nda MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE THE AGENDA. MOTION CARRIED 4-0. 3. Consider Consent Agenda MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE THE FOLLOWING CONSENT AGENDA: 3.1. SPECIAL EVENT PERMIT -ELK RIVER HIGH SCHOOL NATIONAL HONOR SOCIETY FOR 5K WALK/RUN WITH THE FOLLOWING CONDITIONS: 1. NO PAINT ALLOWED ANYWHERE ON TRAILS. CHALK OR CONES MAY BE USED. 2. IF USING A VEHICLE ON THE TRAILS IT MUST BE CLEARLY MARKED AS A SPECIAL EVENT VEHICLE AND EXTREME CAUTION MUST BE USED. 3. ANY OTHER REQUIREMENTS SET FORTH BY THE PARKS AND RECREATION DEPARTMENT. MOTION CARRIED 4-0. 4. Onen Mike No one appeared for open mike. City Council Minutes November 8, 2010 5.1. GASB 54 Accounting Changes Page 2 Mr. Simon reviewed his staff report. He also presented a PowerPoint on the Government Accounting Standards Board (GASB) Statement No. 54 outlining fund balance reporting and government fund type definitions. Andy Berg, Abdo, Eick, and Meyers -indicated that the change is mainly in the reporting standard and that internally things will be handled the same. He added that it makes the process more transparent. Consensus of the Council was to put this item on an upcoming consent agenda for final approval. 5.2. 2011 - 2015 Capital Improvement Plan (CIP) Mr. Simon presented the staff report. Street Improvement Bererve Fund Discussion took place on whether or not it was feasible to complete the trail along Proctor between Salk and 194th along with Sherburne County's project in that area. Mr. Femrite indicated that the city's trail project is an off-road trail and is separate from what the County will be doing. He stated that he will have conversations with the County to see if the trail can be included as an add-on to their project. He noted that he has spoken to the County about completing the surveying for the trail project while they are surveying for their construction project. Discussion was also held on the city applying for a grant to complete the project. Municipal State Aid Mr. Femrite presented his staff report. Councilmember Westgaard questioned if 18.25 miles of streets can be logistically seal coated by the street department in a year. Mr. Hals indicated that he does believe it can be done. He added that it would be a stretch for the crew, but as the program progresses it is hoped that the streets will require less maintenance which would allow additional time for seal coating. Councilmember Gumphrey questioned if there are large projects the city should be saving the MSA funding for. Mr. Femrite explained that there are none proposed at this time. He added that when the State Aid balance exceeds three times a city's allocation the funding allocation will be reduced. He noted that a State Aid Maintenance allocation of 25% is consistent with other cities. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER GUMPHREY TO INCREASE THE CITY'S STATE AID ALLOCATION FROM THE EXISTING 5% REQUEST TO THE MAXIMUM 25% ALLOWED. MOTION CARRIED 5-0. Government Building Ke.rerve Fund Mr. Hals reviewed the status of the Public Works Master Plan. Ice Arena Mr. Czech reviewed the Ice Arena Capital Improvement Plan for 2012-2016. City Council Minutes Page 3 November 8, 2010 5.3.A. Enterprise Funds (Liquor and Wastewater Mr. Simon presented the staff report. Wa.rte~vater Mr. Leirmoe reviewed the wastewater goals for 2011. Discussion took place on abandoning the River Line. Mr. Femrite indicated he intends to research the history of the project. Council consensus was that discussions with affected residents need to begin sooner rather than later. Liquor Mr. Potvin reviewed the liquor operations goals for 2011. He discussed replacing the lighting at Northbound Liquor with energy-efficient lighting in 2010. He stated that the cost per fixture is approximately $400 after rebates from Elk River Municipal Utilities. Council consensus was to move forward with replacing the lighting as discussed. 5.3. Budeet Ms. Johnson reviewed her staff report. Councilmember Gumphrey indicated that he has no problem delaying the General Fund Capital Outlay items as outlined in the memo, but he would like to see aback-up plan to fund the items if LGA is not received. Council indicated they would like to have the Volunteer Recognition return to a full dinner event. Consensus was to include an additional $3,000 in the budget for the Volunteer Recognition Dinner. Purchasing computers for Council use was also discussed. Consensus of the Council was to hold off on purchasing the computers at this time and to reconsider if LGA is received. 5.4. Discuss Police Chief Selection Process Ms. Johnson reviewed her staff report. Chief Beahen explained that it is important to have a chief in place quickly. He stated that there are two extremely qualified internal candidate interested in the position, either of who could easily transition into the chief position. Council consensus was to look at promoting an internal candidate. Discussion took place on an interview panel. It was decided that Councilmember Zerwas will serve as the Council representative on the committee because of his experience in law enforcement. Having a chief from a neighboring community participate in the committee was also discussed. Chief Beahen indicated that Sheriff Brott and/or Chief Baloun from Becker would be good choices for the committee. Councilmember Zerwas indicated he would like this process to move quickly. He suggested an interim chief be appointed in the next two weeks and for the Council to be in a position to hire an internal candidate on December 6. City Council Minutes November 8, 2010 Page 4 Councilmember Gumphrey added that he would like to see at least two candidates for the position and would be interested in opening up to external candidates if both internal candidates do not apply. It was noted that hiring an internal candidate also opens up promotion opportunities for other employees within the department. 5.5. Council Open Forum Councilmember Zerwas indicated he will be out of town early next week and will not be at Monday's meeting. He stated he will review the TH10 and TH 169 plans that will be discussed at next week's meeting and will email Ms. Johnson will any concerns. Councilmember Motin provided an update on Phase II of the Northstar Commuter Rail. He stated that the train extending to St. Cloud is currently on hold. 6. Other Business There was no other business. Council Updates There were no Council updates. 8. Staff Updates There were no staff updates. 9. Adjournment There being no further business, Acting Mayor Westgaard adjourned the meeting of the Elk River City Council at 9:00 p.m. Minutes prepared by Jessica Miller. Tina Allard, Ciry Clerk Stephanie Klinzing, Mayor ~~ ~ e ~. MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, NOVEMBER 15, 2010 Members Present: Mayor Klinzing, Councilmembers Motin, Westgaard, and Gumphrey Members Absent: Councilmember Zerwas Staff Present: City Administrator Lori Johnson, Planning Manager Jeremy Barnhart, Park Planner Chris Leeseberg, Finance Director Tim Simon, City Engineer Justin Femrite, Human Resources Representative Lauren Wipper, and City Clerk Tina Allard Also Present: Planning Commissioner Dana Anderson Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:30 p.m. by Mayor Klinzing. 2. Consider 11 /15 /2010 Agenda MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE THE AGENDA. MOTION CARRIED 4-0. Consider Consent Agenda MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE THE FOLLOWING CONSENT AGENDA WITH THE 3.2.A. AND 3.2.B. DISTRIBUTED REVISED STAFF REPORTS: 3.1 CHECK REGISTER AS OUTLINED IN THE STAFF REPORT. 3.2.A. RESOLUTION 10-56 ADOPTING AND LEVYING ASSESSMENTS FOR UNPAID GARBAGE COLLECTION SERVICES AS OF SEPTEMBER 1, 2010 AND RESOLUTION 10-57 ADOPTING AND LEVYING ASSESSMENTS FOR UNPAID SEWER SERVICES AS OF SEPTEMBER 30, 2010. B. RESOLUTION 10-58 ADOPTING AND LEVYING ASSESSMENTS FOR UNPAID WATER UTILITY SERVICES AS OF SEPTEMBER 1, 2010 3.2.C. RESOLUTION 10-59 ADOPTING AND LEVYING ASSESSMENTS FOR ABATEMENT OF CITY CODE VIOLATIONS. 3.3. ADOPTION OF THE FOLLOWING: ^ GENERAL FUND BALANCE POLICY ^ RESOLUTION 10-60 COMMITTING SPECIFIC REVENUE SOURCES IN SPECIAL REVENUE FUNDS ^ RESOLUTION 10-61 COMMITTING GENERAL FUND BALANCE FOR OPEB OBLIGATION ^ RESOLUTION 10-62 AUTHORIZING THE TRANSFER OF FUNDS City Council Minutes Page 2 November 15, 2010 ----------------------------- 3.4. APPOINT BRAD ROLFE AS INTERIM POLICE CHIEF EFFECTIVE NOVEMBER 28, 2010 AT MIDNIGHT. 3.5. RE-ISSUE THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)/STATE DISPOSAL SYSTEM MUNICIPAL SEPARATE STORM SEWER SYSTEMS GENERAL PERMIT FOR THE CITY OF ELK RIVER. MOTION CARRIED 4-0. 4. Open Mike No one appeared for Open Mike. 5.1. Reduest by Dennis Cornelius on Behalf of Amcon and Spectrum High School for Conditional Use Permit for an Educational Institution in the Business Park Zoning District. Case No. CU 10-22 and CU 10-23 -Public Hearlne Mr. Barnhart presented the staff report. He noted the Planning Commission continued this item pending further information. Mayor Klinzing opened the public hearing. There being no one to speak to this issue, Mayor Klinzing continued the public hearing to December 6, 2010 for both items. This item was continued to December 6, 2010. 5.2. Reduest by Alliance Machine for Conditional Use Permit to Allow an Accessory Building (17520 Tyler Street NW); Case No CU 10-25 -Public Hearing Mr. Leeseberg presented the staff report. Mayor Klinzing opened the public hearing. There being no one to speak to this issue, Mayor Klinzing closed the public hearing. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE CONDITIONAL USE PERMIT, CASE NO. CU 10-25 AS ILLUSTRATED ON DRAWINGS DATED 10/7/10 WITH THE FOLLOWING CONDITIONS: 1. AS A CONDITIONAL USE PERMIT IS NOT A BUILDING PERMIT, THE APPLICANT SHALL APPLY FOR ALL REQUIRED PERMITS. 2. THE ACCESSORY STRUCTURE SHALL MEET ALL BUILDING AND FIRE CODES. 3. THE CONSTRUCTION MATERIALS SHALL BE THE SAME (COLOR, TEXTURE & MATERIAL) AS THOSE OF THE EXISTING PRINCIPAL STRUCTURE. 4. NO SIGNAGE SHALL BE PLACED ON THE ACCESSORY STRUCTURE. MOTION CARRIED 4-0. City Council Minutes Page 3 November 15, 2010 5.3. Reduest by GRE for Conditional Use Permit and Solid Waste Facility License for Energy Recovery Station 17845 Highway 101 Case No. CU 10-24 -Public Hearing Ms. Johnson presented Ms. Haug's staff report. She noted this was a routine renewal that is part of the annual process. Mayor Klinzing opened the public hearing. There being no one to speak to this issue, Mayor Klinzing closed the public hearing. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE RENEWAL OF GRE'S SOLID WASTE FACILITY LICENSE. MOTION CARRIED 4-0. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE A CONDITIONAL USE PERMIT AMENDMENT TO GRE, CASE NO CU. 10-24. MOTION CARRIED 4-0. 6.1. Health and Dental Insurance Renewal Flexible Benefits Contribution. Reallocate EAP Funds Ms. Wipper presented the staff report. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE THE HEALTH INSURANCE CONTRACT WITH MEDICA EFFECTIVE JANUARY 1, 2011. MOTION CARRIED 4-0. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE DENTAL INSURANCE CONTRACT WITH PRINCIPAL EFFECTIVE JANUARY 1, 2011. MOTION CARRIED 4-0. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE THE 2011 FLEXIBLE BENEFITS PLAN WITH: 1. TWO PERCENT INCREASE TO THE CITY CONTRIBUTION TO EMPLOYEE'S FLEXIBLE BENEFTIS PLAN 2. A $28 PER MONTH CONTRIBUTION TO THE HEALTH SAVINGS ACCOUNTS OF EMPLOYEES ELECTING THE HIGH DEDUCTIBLE HEALTH PLAN MOTION CARRIED 4-0. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER GUMPHREY TO UTILIZE FUNDS PREVIOUSLY ALLOCATED TO THE EMPLOYEE ASSISTANCE PLAN PREMIUMS FOR OTHER HEALTH AND WELLNESS INITIATIVES. MOTION CARRIED 4-0. City Council Minutes November 15, 2010 Page 4 Mayor Klinzing recessed the meeting at 6:40 p.m. in order for Council to move into Worksession in the Upper Town Conference Room. Mayor Klinzing left and Acting Mayor Westgaard reconvened the meeting at 6:50 p.m. Highway 10 & 169 Plans Mr. Femrite introduced the following representatives: ^ SRF Consulting representatives Dave Montebello, John Hagen, and Brett Danner ^ Mn/DOT representative Jim Hallgren Mr. Hagen opened by informing the Council of the following agenda: ^ Re-familiarization of the two highway projects and some of the minor modifications since the last Council review. ^ Past and present timeline ^ Upcoming public open houses ^ Future Council direction Mr. Montebello reviewed in detail the Highway 10 and Highway 169 proposed designs. He noted various projects could be phased in but the railroad portion must be completed first. He stated there would be a requirement to mitigate movement of the rail line due to its historic value. He stated an interpretive site could be installed at the commuter rail station. Mr. Montebello stated the intent is to have these highway plans completed by June 2011 and he questioned how the Council would want to proceed from this point He stated these highway plans typically have a shelf life before they would require further updates but this would be dependent upon many factors. He stated the city could give Municipal Consent but then noted the city wouldn't have an option to change the plans if anything were to change in the city in the future. He stated the city could enter into a Memorandum of Understanding with Mn/DOT relating to the process and intent of the layout. Council questioned if the city could obtain consent from Burlington Northern. Mr. Montebello suggested working with the rail company separately by obtaining a letter from them that acknowledges they reviewed the plans and they are acceptable to them. Council expressed concerns if the railroad says no. Mr. Montebello stated there are a lot of benefits to the railroad with these highway plans. He stated they offer the railroad new tracks with better alignment and grades. Mr. Montebello stated the railroad may have a provision whereby if the city was separating the grades; the railroad will provide a 10% contribution. Mr. Montebello stated the city should submit written comments regarding both highway projects and citizens should send their comments also. 8. Other Business There was no Other Business. City Council Minutes Page 5 November 15, 2010 9. Council Updates There were no Council Updates. 10. Staff Updates Ms. Johnson noted staff was working on state contract fuel pricing and this item wouldn't be able to come before Council before the deadlines. The Council concurred with participating in the state contract. 11. Adjournment There being no further business, Acting Mayor Westgaard adjourned the meeting of the Elk River City Council at 8:20 p.m. Tina Allard, City Clerk Stephanie Klinzing, Mayor