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5.4. SR 12-06-2010REQUEST FOR ACTION To Item Number Ci Council 5.4. Agenda Section Meeting Date Prepared by Administration December 6, 2010 Lori ohnson, Ci Administrator Item Description Reviewed by 2011 Budget and Tax Levy Presentation; Public Comment; Consider Resolution Adopting Final Tax Levy for Taxes Payable Reviewed by in 2011; and Consider Adoption of 2011 Budget Action Requested After staffls presentation of the budget and tax levy and following public comment: • Adopt the resolution authorizing the property tax levy for collection in 2011 • Adopt the 2011 General, Special Revenue, and Enterprise fund budgets Background/Discussion In May staff began developing the 2011 budget based on Council direction that the 2011 tax levy would be held to the 2010 amount and the understanding that the certified 2011 Local Government Aid (LGA) of $686,800 would not be included in the budget due to the uncertainty of actually receiving the aid. The proposed tax levy and draft budget were subsequently presented and discussed by the City Council at seven public meetings prior to this meeting. Starting in July, staff met with the Council to discuss in detail the 2011 departmental goals and the expenditure requests needed to achieve those goals and to continue to provide service at the highest level possible within the financial resources available. In September the Council approved the proposed tax levy that was used to calculate the City tax for the proposed property tax notices that were mailed to each property owner in November. The proposed levy adopted by Council is well below the amount allowed by levy limit law. As you are well aware, the final levy may be less than, but may not be more than, the levy approved in September. Further, in November budget adjustments were discussed to eliminate the $205,000 deficit in the draft budget. At the November 8 Council meeting, the Council agreed upon adjustments to balance the preliminary budget resulting in a proposed $12,500,050 General fund budget. Tax Lew: -~- The proposed tax levy for 2011 is $11,112,391. As I stated earlier, this is identical to the 20101evy and is $78,362 less than the 20091evy. The preluiiinary estimated net tax capacity (NTC) decreased 3.10 percent to 24,257,908 for taxes payable 2011. Last year the NTC decreased 3.54 percent. Hopefully, this is an indication that the market values have started to stabilize. The final NTC will change slightly as the county makes final corrections and adjustments before calculating taxes in early 2011. Plus, tax increment financing district 21 was decertified effective December 31 and will be added to the NTC in 2011. Although the tax rate estimate indicates a slight increase, many property owners will realize a decrease in their City property tax because their property value decreased. As you can see on the attached property N:\Public Bodies\City Council\Lori\2010\Budget Memo 12 06 l0.doc tax notice, the City tax on this residential property will decrease 1.6 percent or $15.59 in 2011 based on the proposed levy. There are three main entities, the county, school district, and city, that each receives part of the property taxes paid by property owners. On the property mentioned above for instance, the City receives approximately 30 percent of the total property tax the property owner will pay. The balance, approximately 60 percent, goes to Sherburne County and Independent School District 728. Additionally, the State of Minnesota also receives part of the property taxes on commercial and industrial property. Although the actual allocation of tax dollars changes depending upon the classification of the property, the City's share of the property tax is approximately 30 percent of the total tax. That percentage received by the City decreases below 30 percent for those properties that pay State tax. That means that for every $1,000 that a home owner pays in property tax, the City receives around $300. The remaining $700 goes to the other taxing jurisdictions. The City uses its property tax revenue for several purposes: The majority, 88 percent, is used to fund General fund expenditures such as police, fire, street maintenance, general government, parks and recreation programs. The remaining 12 percent pays for debt service, economic development, library, and storm water management expenditures. General Fund Budget: The 2011 General fund budget is proposed to increase slightly to $12,500,050. Part of the $455,250 increase is due to the additional municipal state aid allocation the City has requested in 2011 to fund increased road maintenance. This budget neutral change of $197,050 accounts for 1.64 percent of the tota13.78 percent increase. The balance of the increase is due to capital needs at the Ice Arena, mandated emergency management siren updates, and general operating and capital outlay increases. Again this year, public safety expenditures (police, fire, emergency management, building safety, environmental) account for 45 percent of the General fund budget. General government, public works, and culture and recreation make up the majority of the balance. Personal service expenditures are the largest type of expenditure due to the fact that the City's core objective is to provide service to its residents. Personal service expenditures are 70 percent of the operating budget. The budget does not include any cost of living pay adjustment for employees again in 2011. As you can see by reviewing the attached budget summary, other than the items mentioned above, there are no significant changes proposed in the General fund budget in 2011. Most of the department budgets are similar to last year even though costs of supplies, utilities, and fuel have increased. Employees have been diligent in utilizing resources efficiently to allow service levels to remain high even though budgets have not increased with the demand for service. At the November 8 meeting the Council reviewed options to eliminate the draft budget deficit of $205,000. The deficit was eliminated by agreeing to delay $188,900 of capital outlay purchases until LGA is received and by increasing the use of fund balance by $16,100 for capital outlay items that could not be delayed. After funding all capital outlay requests, an additional $497,900 of LGA will be available if the full LGA allocation of $686,800 is received. If LGA is not received, some of the requested capital outlay such as replacing carpeting at the senior center maybe delayed unti12012 while other more urgent items may be funded through the capital outlay reserve fund. The Council will review the delayed capital outlay later in the year when the outcome of LGA payments is known. At that time the Council can decide which items to authorize for purchase in 2011. N:\Public Bodies\City Council\Lori\2010\Budget Memo 12 0610.doc Summar~of All 2011 Budgets: All of the proposed budgets are listed below. The Council has reviewed all of these budgets with the exception of the Garbage and Landfill budgets. Staff will review those at the meeting. Below is a summary of the proposed budgets to be approved: General Fund Special Revenue Funds: Library Ice Arena Pinewood Golf Course Landfill Storm Sewer Safety Enterprise Funds: Revenue Sewer $1,684,350 Garbage $1,413,900 Liquor $6,249,100 $12,500,050 $ 97,000 $ 864,850 $ 249,550 $ 116,800 $ 95,250 $ 24,150 Ex ense Net Effect $2,874,800 $(1,190,250)* $1,423,300 $ (9,400) $6,005,400 $ 243,200 *Includes depreciation ($993,600) capital projects ($500,000) and debt service ($196,700) Adoption of Tax Levy and Budget: A levy resolution has been prepared based on a levy of $11,112,391. This levy and the budget may be adopted following public comment at this meeting. The Council may adopt a reduced levy but may not increase the levy. If the Council chooses to make any adjustments, the adopted levy resolution and budget will be adjusted to reflect the Council's changes. Attachments • Budget and Tax Levy Presentation • Resolution authorizing the Property Tax Levy for Collection in 2011. • General Fund Budget Summary Information • Source of Funds Appropriations Summary Expenditure Summary Data ^ Capital Outlay List • Garbage Fund Budget Garbage Fund memo from Rebecca Haug ^ Garbage Fund budget worksheets • Sample Proposed Property Tax Statement (Note: Budget material presented at previous work sessions is available on the City's website or by contacting City hall.) N:\Public Bodies\City Council\Lori\2010\Budget Memo 12 OG l0.doc Action Motion by Second by Vote FOllow Up N:\Public Bodies\City Council\Lori\2010\Budget Memo 12 O6 10.doc aril 1 lil l)(FT I~rcl:~n3F:x c,. ~o i o Presentation ~h~ervic~ti~ Sununan ~~I [iud~~~~l Pr,,cr~~ I'r~~po>~~~i ~f~>>. I rvc fiud~~rt (?~~ r~irv. C~i~ni,^,I iu~~~J Special Revenue i~nterprise Public Continent -receive comments from public Tai Levy & Budget approval The Bud~,et Process ~i<<ri ."n~~' ups d:~.~.ti ~u~,~=.,~, ~in~i f<<~;:leti~~ I~,r Cc>unril ~li,c~_~.~,~i~~u ^ (~u:ncil ~1t>Cl~~~~rs body at Council n~~~ctin>~< and adopts mawimum Levy beture .~cptember 15 ^ Public comment on 201 L budget ^ Council adopts 2011. le«~ and budget 1 I'r~~pt~rl~~ ~n~ncr> r~°r~~i~.~c ~ n~~ii~c5 ~jurine ilia pn~},~°r~~ lay ~~~cl~~. h \ J F M A M 1J J-A S O N D J F MD PrO}~osed tila~ir~~ui1~ '1'a Ltv~- for Taxes P~~`'~rblt~ ?(11 l • (~c~ncr~il I~tin~i ~, --~~ti ;~;; • I ibran 3.1110 • Srn'Lic~~ Iti'aler ~bl~;mi. ~U,WO • f?chl Vic; rice 813,52a ^ Economic Development X27,25 • 'I'OTA L $ll,112,397 2 2011 T~~x I.e`r~~ by U~~~ Propert~~ T~1X Chan~~~ ~i_>. r:,~~ as ~~~„~ ~i~., iii.",-, ;i ~~~.i„ ~ ~:I_~ ~ i_ ~ _. ;i ~.,~,,e~ o i ~ ~i _~ ~:.: ~~1 3 Property I~a~ K~~i~~~ ~~„~,,. ,a,~„ a-:~,.. z.~; ~~,~.,~ ~,s~ _~.,,a~ _s . iorni i?ac~s °aiau> >xau Proposed Cite Taxes General Fund hud~et Adorr~~ 2oio ~lz,o4a,soo Proposed 2011 12,500,050 Difference 455,250 3.78% 4 G~l`lE'Id~ ~U11~~ IZ~'~'~'IIUE'S r,31c~s ~~~,~;i~,aiu~ J ~ll ~C'~};l1 \'l`~Jl ill I'll tali ~~4~,~)~(f J ~_ h,l I ~`f'~ ; llt' tif`I \' I ll' i,~ ~ ~ ill I ~ ~'llli`~,l li ~i ~'l~l ll'l~5 ~i(I III ~I ~ Lic~_~n_c~ S. P~_~rmiLs - ,~UI_~ Other Revenues 212;700 :J TC11lSterS 17l 75~,J~)~) Reserves 336 600 v TOTAL REVENUES 5"12,500,050 ['roF~usc~i ?l)1 1 Genrral 1'un~j Ke~~cnucs by Source Change in Ge~~er~l ~~und Kc~~cnue5 b~' Source 510,000,000 59,000,000 5s,ooa,oo0 ~ s~,ooo;DOO +3 56,000,000 { ss,ooo,ooo ~~, ~ $a,ooo,ooo °~zoio $3,Op0,OD0 ®2011 $2,000,000 ~ $1,000,000 TaK v - ,~r, r ~ .. .,r 5 1'rupu~rd 2(111 C~rn~~ral fund }~Y~iCRdltUl'CS h~' LILf '4~Ot\- ~ i ~,rnrr.il C ~,~~drrnn•.~~i~~. -_. ~~~. 1-~ ~ 1'uhli~ '~~~fc: '~~ u(~~I~ni,_~R~~.,,~,i~i~~~~ 1,751,700 u Tr~nsfcrs Qut 20~ 200 TOTAI.FXI'GNDITURFiS $1'_,GOOA50 I'rc~po~~d 2011 G~~ncr~~l fund. Expcndihir~~~ by C<~ir~;ur~~ ~,~~,~~~s.~~,.~y ~s ~~-~ f:rc_cti~,v &Ya ''C}t~ . ,ry: ;'" Ruth ~wo~ks GeneraV ~~~~ Government .. Cukure & 21.1% Re<reaHOn Transfers Out 14.0% 1.6% Chl~n~;cs in T~.~pcnditur~~~ b~' C~~l~~;:;urr 56, 000, 000 55,000,000 $4,000,000 ~' 3,000,000 S r~ ~~ 2010 ®2011'. gz,ooo,ooo ~ h; l,ooo,ooo ~ ~ ~' ~~ _, . So ~.~ r.r,~, dry way. we~,o„~~, o , 6 Proposed 2(111 Gen~~r~l fund }_xpenditures 1~~~ _l,~ p~, • Pr; ~i :1. ~~_. ~. r : ~ ,rl • ~u~~~~h.r< I,lij(•, iii) • OtLc' 4~r. ice- ,: I h.r,, _ _ a 1 . ~i~ • TU"1'ALI=.XPl~NllITI_l:[~S $1?,7O0,O5ii Prop~~sed 2011 General [Mind Expenditures bt T~~~e Personal Serv 70.J`~ Supplies 8.3 i Transfers-.. -.. Capital Outlay 1.6% 1.1% Other Services & Chgs 18.2% Ch~r~~;c in i~:xpi~nditure~ by T~~p~r s9.~o.oao ~~- $B.OOQ 000 ~~,;. ~~,ooo.ooo ~. 56,000,000 55,000,000 $4,000;000 132010, ~ $3,000,000 ®2011 '~ $2,000,000 k'0 $1,000,000 E; ~~ Personal Supplies Ofher Capital Transfers Services Services & Outtay Chgs 7 General Fund Full ~T~inu~ F~,quivalent Fr~~pl~wee~ (I I'Fs) ~~, ~, ~~ ~~ ,.~~, i 39.(1 Human Resources 1 S Flnancc J.0 4•nlor Cdlzen L':ogra;m _.-1 IT _ ± Streets Id.u r~~e r~a~~s -u &iilding Malnlznmxc o.5 1:ccreaticn 6$ r~,rai cene~,i r~~,d zun_ ux,s Special Reve nue Fun~~s ~~ ~,~~ ~~~ _,ti ~~ _ I~n,~,~ ~, .. , ,~:,~ 24?,,;0 ~.~1~_l.u~ 1.:~~..fi11 151,80 Storni Sewer 95,'SO ^ Safeh~ 24,150 ']ndudee tra~isfer of ~91ISo,250 fro m General Fund ~~~1~,d~d~~ reap,=ier <~r ~ax,z,,o o-~~„ ce„~~~ ai F~na Special Kevenue Fundy full 'Time L?quivalent la:mpli~~~ees (FI'I~~) ~~~,_~~~,i ~~ iii ~: LLIVIIhA =. ~~ - Ice '•. ~ r.,. 5.75 575 1-'inewood 3_25 _~25 Total 1 LO 1 LO 8 Enter~~rise Funds ~ _ ~ ~~ ~-Ey,u~o ~,oos,~on~ z~s,^oo Indudt_s depreciatlo^ c~ponse and det t scn~is ~-:uter}~risc Fundy (Cc~ntint~cd) .., ~ . ~-. - , . o Enterprisr Fundy Dull 'Iimc F~~ui~~z~lent EmE~l~nc~c~ (F'I l~sl ,•~n~~~n~ _ ~ ~ _ r. ~~ ~,; zo.o zo.o 9 Pri~pert~~ Tax Refund Pubic Comment ~ P~~~~uc~l i~uL;i,~input Cc~nclusic~n ~ C~it~ ~_~~~uncil kill ~i~i„F~t II-~c ~U I1 tai Ir~~. .~n~i lu~~~'~rt ,tllrr ~,`~,ihiir coma~cr~1 and discu5siun. 10 RESOLUTION 10 - A RESOLUTION FOR THE CITY OF ELK RIVER A RESOLUTION AUTHORIZING THE PROPOSED PROPERTY TAX LEVY FOR COLLECTION IN 2011 WHEREAS, the Elk River City Council has reviewed the City's anticipated expenditures for all funds in 2011; and, WHEREAS, the Elk River City Council has considered projected revenues for all funds in 2011; and, WHEREAS, revenues from sources other than property taxes are not sufficient to meet anticipated expenditures of all funds; and, WHEREAS, debt levies have been adjusted or cancelled based on revenue collections and projections. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River that the following amounts are the maximum to be levied as property taxes payable in 2011: Levy General Fund $ 9,665,436 PERA Employer Rate Increase 93,077 Library 63,100 Surface Water Management 50,000 City Special Assessments 17,767 2005 Improvement Bonds 85,100 2007 Improvement Bonds 119,516 G.O. capital improvement plan bonds 591,142 Economic Development Tax Abatement 427,253 TOTAL $11,112,391 Passed and adopted by the City Council of the City of Elk River this 6th day of December, 2010. Stephanie Klinzing, Mayor ATTEST: Tina Allard, City Clerk City of Elk River General Fund Revenues PRELIMINARY Adopted BUDGET BUDGET 2011 2010 Taxes ACTUAL REVENUE RECEIVED 2009 2008 2007 Ad Valorem 9,758,500 9,688,950 9,072,965 8,751,019 7,900,185 Market value homestead credit (221,100) (221,100) Franchise Tax (Cable) - - 82,461 Gravel 75,000 135,000 74,433 30,642 45,832 Total Taxes 9,612,400 9,602,850 9,229,859 8,781,661 7,946,017 License 8~ Permits Liquor 53,000 51,000 49,225 51,203 50,534 Amusement 1,000 1,000 990 975 990 Cigarette 3,000 3,000 2,950 3,050 2,975 Apartment 16,000 15,850 16,470 15,165 15,840 Mining 20,000 20,000 20,563 20,386 21,640 Garbage Hauler 4,000 3,000 4,055 4,625 4,835 Other Business 14,000 13,000 25,920 10,660 14,335 NPDES Permit 2,500 2,000 2,800 4,375 17,325 Building Permit 100,000 135,000 135,100 269,324 476,216 Plumbing/Heating Permit 25,000 40,000 47,571 66,533 361,365 Permit Surcharge 200 200 302 405 191 Electric Permit - - - - 93 Animal License 3,000 3,000 5,348 3,591 2,710 Parking Permit 3,000 2,000 3,180 2,278 2,140 Other Non Business 8,000 10,000 7,865 7,540 16,522 Tota! Licenses & Permits 252,700 299,050 322,339 460,110 987,711 Intergovernmental Revenue COPS Grant 4,000 3,000 - 2,353 8,203 LGA - - 293,344 343,410 686,820 Market Value Credit - - 331,265 235,770 342,308 PERA Aid 14,000 14,000 13,984 13,984 13,984 Police Aid 205,000 200,000 206,473 200,403 210,553 Police Training Reimb. 12,000 10,000 12,289 12,016 11,657 Finance Dept. 12102/2010:Sources of Funds-2011 Page 1 City of Elk River General Fund Revenues PRELIMINARY Adopted ACTUAL REVENUE RECEIVED BUDGET BUDGET 2011 2010 2009 2008 2007 State Aid Street Maint. 254,050 39,000 36,722 39,690 36,825 State Crime Prevention Grant 35,000 13,000 20,944 16,941 13,524 Other State Grants vest) 4,000 4,900 - - - Other Local Grants - 5,000 7,967 2,282 - Total Intgvtl. Revenue 528,050 288,900 922,988 866,849 1,323,874 Charges for Services Planning & Zoning Fees 15,000 15,000 13,660 19,559 30,365 Plan Check Fees 30,000 50,000 47,599 123,864 253,495 Special Assmt. Search 600 500 560 300 900 Sale of Maps/Copies 1,500 1,500 2,560 2,566 1,953 Reimb. For Gen Govt Serv 4,000 4,000 4,552 3,812 5,022 Lockout Fees 7,500 8,000 7,475 7,975 8,180 Reimb. For Police Services 2,000 2,000 5,021 53,683 3,556 School Liaison 75,000 75,000 75,000 75,000 50,000 Mobile Connection Fees - - - 3,450 Animallmpound 3,000 3,000 4,420 3,420 2,800 Vehicle Impound - 30 - - Fire Contracts 194,000 185,000 158,192 196,845 188,729 Fire Calls 4,000 1,000 - 3,575 825 Street Services 30,000 25,000 40,151 37,744 19,733 Engineering Services Reimb. 99,100 - - - - Recreation Fees 123,000 114,200 122,957 113,063 112,518 Concessions 14,100 14,100 11,378 13,923 35,072 Park Fees/Bldg Rent 37,400 30,100 30,894 24,445 15,204 Sewer Inspection Fee 2,500 2,500 3,290 2,655 7,410 Contractor License Check 400 300 435 445 985 Total Charges for Service 643,100 531,200 528,174 682, 874 740,197 Fines Court 120,000 125,000 115,376 120,260 142,944 Parking 10,000 10,000 11,966 9,245 5,960 Ordinance Violations - - 300 Total Fines 130,000 135,000 127,642 129,505 148,904 Finance Dept. 12/02/2010:Sources of Funds-2011 Page 2 City of Elk River General Fund Revenues PRELIMINARY Adopted ACTUAL REVENUE RECEIVED BUDGET BUDGET 2011 2010 2009 2008 2007 Other Revenue Interest Income 120,000 160,000 90,729 172,238 234,780 Refunds & Reimb. 65,000 72,000 60,888 127,267 76,560 Contributions - - 50 - 2,820 Senior Center Membership 7,200 7,200 4,424 5,234 - Program sponsorships 16,500 15,000 16,500 - - Miscellaneous 4,000 3,000 8,316 3,694 4,553 Total Other Revenue 212,700 257,200 180,907 308,433 318,713 Transfers In Landfill 35,000 35,000 35,000 35,000 35,000 NSP/RDF Reserve 39,500 39,500 39,500 39,500 39,500 WWTS 75,000 50,000 50,000 41,000 20,000 Liquor 270,000 248,600 248,600 226,000 219,900 ERMU 300,000 206,000 200,000 105,000 105,000 EDA 25,000 17,000 17,000 17,000 17,000 HRA 15,000 9,500 9,500 9,500 9,500 Garbage/Other 25,000 - Total Transfers In 784,500 605,600 599,600 473,000 445,900 Use of Fund Balance 336,600 325,000 TOTAL GENERAL FUND 12,500,050 12,044,800 11,911,509 11,702,432 11,911,316 to f/s Finance Dept. 12102/2010:Sources of Funds-2011 Page 3 APPROPRIATIONS SUMMARY 2008 2009 2010 2010 2011 % of % $$ 2010 ACTUAL ACTUAL ADOPTED AMENDED PRELIMINARY Total Change Increase % of Total General Government MAYOR&COUNCIL $ 160,747 $ 154,894 $ 167,650 $ 167,650 $ 177,800 1.42% 6.05% $ 10,150 1.39% CABLE TV 68,343 68,737 81,650 81,850 77,800 0.62% -4.72% (3,850) 0.68°!0 ADMINISTRATION 454,924 449,684 470,500 470,500 473,650 3.79% D.67% 3,150 3.91% HUMAN RESOURCES 142,353 142,744 150,450 150,450 150,750 1.21 % 020% 300 1.25% ELECTIONS 34.144 - 38,100 38,100 - 0.00% -100.00°!0 (38,100) D.32% FINANCE 425,033 437,571 447,400 447,400 454.700 3.64% 1.63% 7,300 3.71% INFORMATION TECHNOLOGY 186,129 248,2(10 303,150 303,150 266,600 2.13% -12.060(0 (36,550) 2.52% LEGAL 214,564 213210 234,000 234,000 240.000 1.92°!0 2.56% 6,000 1.94% COMMUNITY DEVELOPMENT 125,150 102,487 67,150 67,150 67.100 0.54% -0.07°!0 (50) 0.56°/a PLANNING 246,486 294,984 299,950 299,950 303,550 2.43% 1.20% 3,600 2.49% BUILDING MAINTENANCE 296,006 260,953 297,000 297,000 300,850 2.41% 1.30°(0 3,850 2.47% CONTINGENCY 1,573 6,434 113,100 113,100 75,000 0.60% -33.69% (38,100) 0.94% ENERGY CITY 50,355 41,729 51,350 51,350 51,650 0.41% 0.58% 300 0.43% General Government 2,405,807 2,421,688 2,721,450 2,721,450 2,638,450 21.12% -3.01% (82,000) 22.59% Public Safety POLICE ~ 4,163,810 3,999,709 4,251,350 4,251,350 4,288,650 34.31% 0.88% $ 37,300 35.30% FIRE 663,851 622,588 650,150 650,150 774,450 6.20% 19.12% 124,300 5.40% EMERGENCVMANAGEMENT 46,716 26,851 30,800 30.800 107,400 0.86% 248.70% 76,600 0.26% BUILDING SAFETY 713.666 560,986 485,550 465,550 465,200 3.72% -0.08% (350) 3.87% ENVIRONMENTAL 80,883 70,897 52,200 52,200 56,950 0.46% 9.10% 4,750 0.43% Public Safety 5,668,926 5,281,031 5,450,050 5,450.050 5,692,650 45.54% 4.45% 242,600 4525% Public Works STREETS 1,263,086 1,276,703 1.336,950 1,336,950 1,524,450 12.20% 14.02% $ 187,500 11,10% SNOW REMOVAL 210,526 205,707 246,550 246,550 262,850 2.10% 6.61% 16,300 2.05% EQUIPMENT SERVICES 254,610 238,461 246,300 246.300 245,950 1.87% -0.14% (350) 2.04% ENGINEERING 100,199 107,137 178.350 178.350 177,800 1.42% -0,31% .(550) 1.48% Public Works 1,826,421 1,828,008 2,OD8,150 2,008,150 2,211,050 17.69% 10,10% 202,900 16.67% Culture & Recreation PARK MAINTENANCE 710,854 728,357 767,150 767,150 790,350 6.32% 3.02% $ 23200 6.37% RECREATION 739,800 722,825 730,700 730.700 756,900 6.06% 3.59% 26,200 6.07% SR. CITIZEN PROGRAMS 189.835 187.583 203.250 203,250 204,450 1.64% 0.59% 1,200 1.69% Culture&Recreation 1,640,489 1,638,766 1,701,100 1.701,100 1,751,700 14.01% 2.97% 50.600 14.12% TRANSFERS 320,129 233,104 164,050 164,050 205,200 1.64% 25.08% 41,150 1.36% TOTAL $ 11,863,772 $ 11,402,597 $ 12,044,800 $ 12,044,800 $ 12,500,050 100.00% 3.78% $ 455,250 100.00% Personal Other Services Capital Services Supplies 8 Charges OutlaylTransfers Total 2011 Percent of Total General Fund 70.75 % 8.29 % 18.25 % 2.71% 100.00 GENERAL FUND EXPENDITURES 2008 - 2011 $6,000,000 ', $5,000,000 $4,000,000 ~, $3,000,000 ' $2,000,000 I $1, 000, 000 $- • 2008 ®2009 •2010 Amended ' ^2011 Prelim ' ~~. I •.:_ ----_ Public Works Culture & Recreation Transfers 12/02/2010 General Government Public Safety City of Elk River Generai Fund Expenditure Summary Data Personal Services Su General Government City Council 43,400 Dollar Change (50) Percent Change -0.12% Cable TV 75,250 Dollar Change (2,700) Percent Change -3.46% Administration 427,300 Dollar Change 6.550 Percent Change 1.56% Human Resources 139,950 Dollar Change 1,100 Percent Change 0.79% Elections DoilarChange (30,000) Percent Change -100.00% Finance 358,050 Dollar Change 2, 650 Percent Change 0.75% Information Technology 173,400 Dollar Change 9,050 Percent Change 5.51 Legal - Dollar Change - Percenf Change Community Development 66,550 Dollar Change 50 Percent Change 0.08% Planning 272,500 Dollar Change 5,400 Percent Change 2.02% Building Maintenance 167,700 Dollar Change 17.000 Percent Change 11.28% Council Contingency - DollarChange - Percent Change Energy City 36,150 Dollar Change 4,800 Percent Change 15.31 Total General Government $ 1,760,250 $ Percent of General Government 66.69% Percent of Total General Fund 14.08% Percent of Expend. Category 19.90% Percent Increase 0.79% Amount of Increase (Decrease) $ 13,850 $ 3,400 600 21.43% 700 (300) -30.00% 9,500 (3, 500) -26.92 3,200 (900) -21.95% (4, 600) 100.00% 3,850 0.00% 25,100 (4, 800) -16.05% 150 0.00% 6,600 (700) -9.59 34,050 (1.800) -5.02% 2011 Oth &( Svcs. arges C.0. Transfers Total Personal Services 131,000 - 177,800 43,450 9, 600 - 10,150 - 7.91% 6.05% 0.00% 1,850 - 77,800 77,950 (850) - (3, 850) 2, 750 -31.48% -4.72% 3.66% 36,850 - 473,650 420,750 100 - 3:150 2.550 0.27% 0.67% 0.61% 7,600 - 150,750 138,850 100 - 300 3,850 1.33% 0.20% 2.85% - - 30,000 (3, 500) - (38,100) 30, 000 -100A0% -100.00% 92,800 - 454,700 355,400 4, 650 - 7.300 3, 800 5.28% 1.63% 1.08% 37,200 30,900 266,600 164,350 (800) (4q 000) (36, 550) (6, 900) -2.11% -12.06% -4.03% 240,000 - 240,000 - 6, 000 - 6, 000 - 2.56% 2.56% 400 - 67,100 66,500 (100) - (50) (56, 850) -20.00% -0.07% -46.09% 24,450 - 303,550 267,100 (1,100) - 3,600 750 -4.31% 1.20% 028% 99,100 - 300,850 15Q,700 (11, 350) - 3, 850 8, 300 -10.28% 1.30% 5.83% 75,000 75,000 - (38,100) - (38, i00) - -33.69% -33.69% 15,500 - 51,650 31,350 (4.500) - 300 (2, 550) -22.50% 0.58% -7.52% 761.750 $ 30.900 $ 2.639.450 $ 1.746.400 3.28% 28.86% 1.17% 100.00°l0 64.17% 0.69% 6.09% 0.25% 21.12% 14.50% 8.35% 33.40% 9.12% 21.12% 20.17% -15.60% -4.97% -56.42% -3.01% -0.81% (16,000) $ (39,850) $ (40,000) $ (82,000) $ (14,300) $ 2010 Adopted Other Svcs. C.O. 8 Charges Transfers Total 2,800 121,400 - 167,650 (400) (50) - (450) -12.50% -0.04% -0.27% 1,000 2,700 - 81,650 (2,350) 600 - 1,000 -70.15% 28.57% 1.24% 13,000 36,750 - 470,500 3,100 (1,250) - 4,400 31.31% -3.29% 0.94% 4,700 7,500 - 150,450 1,100 (1,250) - 3, 700 36.67% -14.29% 2.52% 4,600 3,500 - 38,100 4, 600 3, 500 - 38.100 #DIV/0! 3,850 88,150 - 447,400 - 450 - 4, 250 0.00% 0.51 % 0.96% 29,900 38,000 70,900 303,150 6.600 4.750 27, 900 32, 350 28.33% 14.29% 11.95% _ 234,000 - 234,000 0.00% 0.00% 150 500 - 67,150 (100) (2, 050) - (59, 000) -40.00% -80.39% -46.77% 7,300 25,550 - 299,950 1,600 (14,550) - (12,200) 28.07% -36.28% -3.91% 35,850 110,450 - 297,000 400 1,950 - 10,650 1.13% 1.80% 3.72% - 113,100 - 113,100 - 43, 050 - 43, 050 61.46% 61.46% - 20,000 - 51,350 - 3.500 - 950 21.21% 1.88% 102,550 $ 801,600 $ 70,900 $ 2,721,450 3.77% 29.45% 2.61% 100.00°/< 0.85°l0 6.66% 0.59% 22.59% 9.95% 38.13% 27.84% 22.59% 16.53% 5.07°l0 64.88% 2.52% 14,550 $ 38,650 $ 27,900 $ 66,800 Finance 12/02/2010~.Appropriations Summary 2011 City of Elk River General Fund Expenditure Summary Data 2011 Preliminary 2010 Adopted Personal Other Svcs. C.O. Personal Other Svcs. C.O. Services Supplies 8 Charges Transfers Total Services Supplies & Charges Transfers Total Public Safety Building Safety 438,150 9,450 17,600 - 465,200 433,400 8,650 23,500 - 465,550 Dollar Change 4, 750 800 (5, 900) - (350) (92, 250) (3, 650) (22, 900) - (118, 800) Percent Change 1.10% 9.25% -25.11% -0.08% -17.55% -29.67% -49.35% -20.33% Environmental 50,100 800 6,050 - 56,950 46,650 800 4,750 - 52,200 DoltarChange 3,450 - 1,300 - 4,750 (21,200) (250) (800) - (22250) Percent Change 240% 0-00% 27.37% 9.10°1 -31.25% -23.81 % -14.41% -29.89% Police Administration 402,800 25,850 135,150 - 563,800 395,050 21,100 127,650 543,800 Patrol 1,946,700 219,050 87,050 2,252,800 1,931,200 231,850 82,100 2,245,150 Investigations 705,850 13,850 32,750 752,450 688,700 11,850 30,800 731,350 Support Services 449,150 14,100 28,450 491,700 449,800 12,900 27,800 11,400 501,900 Police Reserves 5,950 11,000 5,950 22,900 5,950 11,000 5,950 22,900 Building Maintenance 133,750 15,000 56,250 205,000 132,050 18,200 56,000 206,250 Total Police 3,644,200 298,850 345,600 - 4,288,650 3,602,750 306,900 330,300 11,400 4,251,350 Dollar Change 41,450 (8,050) 15,300 (11,400) 37,300 81,450 45,500 22,100 (46,200) 102,850 Percent Change 1.15% -2.62 % 4.63% 0.88% 2.31 % 17.41 % 7.17% 2.48% Fire Fire FightinglAdministration 368,300 50,450 139,750 31,100 589,600 312,700 34,000 118,850 - 465,550 Fire Inspections 164,250 11,800 8,800 - 184,850 163,350 14,300 6,950 - 184,600 Total Fire 532,550 62,250 148,550 31,100 774,450 476,050 48,300 125,800 - 650,150 Doltar Change 58, 500 13, 950 22, 750 31,100 124, 300 (10, 600) (16, 250) 30, 000 - 3,150 Percent Change 11.87% 28.88% 18.08% 19.12% -2.18% -25.17% 31.32% 0.49% Emergency Management 10,950 9,650 15,050 71,750 107,400 10,950 8,900 10,950 - 30,800 Dollar Change - 750 4,100 71,750 76,600 (500) (2,100) - (14,900) (17,500, Percent Change 0.00% 8.43% 37.44% 248.70% -4.37% -19.09% 0.00% -36.23% Total Public Safety 4,675,950 381,000 532,850 102,850 5,692,650 4,569,800 373,550 495,300 11,400 5,450,050 Percent of Public Safety 82.14% 6.69% 9.36% 1.81 % 100.00% 83.85% 6.85% 9.09% 0.21 % 100.00% Percent of Total General Fund 37.41 % 3.05% 4.26% 0.82°10 45.54% 37.94% 3.10% 4.11 % 0.09% 45.25% Percent of Expend. Category 52.87°I° 36.75% 23.36°I° 30.34% 45.54% 52.79% 36.23% 23.56% 4.48% 45.25° Percent Increase 2.32% 1.99% 7.58% 802.19% 4.45% -0.93% 6.64% 6.08% -84.28% -0.96° Amount of Increase (Decrease) $ 106,150 $ 7,450 $ 37,550 $ 91,450 $ 242;600 $ (43,100) $ 23,250 $ 28,400 $ (61,100) $ (52,550; Finance 12/02rZ01O~.Appropriations Summary 2011 City of Elk River General Fund Expenditure Summary Data 2011 Preliminary Public Works Streets Dollar Change Percent Change Snow Removal Dollar Change Percent Change Equipment Maintenance Dollar Change Percent Change Engineering Dollar Change Percent Change Tota(Public Works Percent of Public Works Percent of Total General Fund Percent of Expend. Category Percent Increase Amount of Increase (Decrease)+A1 Culture and Recreation Park Maintenance Dollar Change Percent Change Recreation Administration Programming Concessions Total Recreation Dollar Change Percent Change Sr. Citizen Programs Dollar Change Percent Change 2010 ArlnnTaA Personal Other Svcs. C.O. Personal Other Svcs. C.O. Services Supplies & Charges Transfers Total Services Supplies & Charges Transfers Total 660,750 256,600 607,100 - 1,524,450 668,150 255,350 405,150 8,300 1,336,950 (7.400) 1, 250 201.950 (8.300) 187, 500 51, 050 6,100 57, 050 1, 600 115, 800 -1.11% 0.49% 49.85% -100.00% 14.02% 8.27% 2.45% 16.39% 23.88% 9.48% 172,850 90,000 - - 262,850 160,550 86,000 - 246,550 12, 300 4, 000 - - 16, 300 (57, 500) 500 - (5, 000) (62, 000) 766% 4.65% 6.61% -26.37% 0.58% -20.09% 216,750 25,700 3,500 245,950 216,800 26,200 3,300 246,300 (50) (500) 200 - (350) (850) 650 (1,500) - (1,700) -0.02% -1.91% 6.06% -0.14% -0.39% 2.54% -31.25% -0.69% 147,600 11,500 18,700 177,800 116,150 11,000 51,200 178,350 31, 450 500 (32, 500) - (550) 52, 450 3, 450 (57, 700) - (1, 800) 27.08% 4.55% -63.48% -0.31% 82.34% 45.70% -52.98% -1.00% 1,197,950 383,800 629,300 2,211,050 1,161,650 378,550 459,650 8,300 2,008,150 54.18% 17.36% 28.46% 0.00% 100.00% 57.85% 18.85% 22.89% 0.41% 100.00% 9.58% 3.07% 5.03% 0.00% 17.69% 9.64% 3.14% 3.82% 0.07% 16.67°l0 13.55% 37.02% 27.59% 0.00% 17.69% 13.42% 36.71 % 21.86% 3.26% 16.67% 3.12% 1.39% 36.91% -100.00% 10.10% 4.04% 2.91% -0.47% -29.06% 2.57% $ 36,300 $ 5,250 $ 169,650 $ (8,300) $ 202,900 $ 45,150 $ 10,700 $ (2,150) $ (3,400) $ 50,300 501,400 120,350 168,600 - 790,350 487,500 111,500 168,150 - 767,150 13, 900 8, 850 450 - 23, 200 5, 500 17, 250 39,150 - 61, 900 2.85% 7.94% 0.27% 3.02% 1.14% 18.30% 30.35% 8.78% 462,750 11,700 75,850 550,300 453,650 13,700 75,950 543,300 89,950 31,000 71,550 192,500 87,600 25,550 60,400 173,550 4,100 9,900 100 14,100 4,100 9,650 100 13,850. 556,800 52,600 147,500 - 756,900 545,350 48,900 136,450 - 730,700 11, 450 3, 700 11, 050 - 26, 200 3, 800 {5, 500) (1, 850) - (3, 550) 2.10% 7.57% 8.10% 3.59% 0.70% -10.11% -1.34% -0.48% 151,400 12,400 40,650 - 204,450 145,900 16,100 41,250 - 203,250 5, 500 (3, 700) (600) - 1, 200 3, 900 5,150 2, 550 - 11, 600 3.77% -22.98% -1.45% 0.59% 2.75% 47.03% 6.59% 6.05% Total Recreation 1,209,600 185,350 356,750 - 1,751,700 1,178,750 176,500 345,850 - 1,701,100 Percent of Recreation 69.05% 10.58% 20.37% 0.00% 100.00% 69.29% 10.38% 20.33% 0.00% 100.00% Percent of Total General Fund 9.68% 1.48% 2.85% 0.00% 14.01% 9.79% 1.47% 2.87% 0.00% 14.12% Percent of Expend. Category 13.68% 17.88% 15.64% 0.00% 14.01 % 13.62% 17.12% 16.45% 0.00% 14.12°l0 Percent Increase 2.62% 5.01 % 3.15% 0.00% 2.97% 1.13% 10.59% 13.02% 0.00% 4.29% Amount of Increase (Decrease) $ 30,850 $ 8,850 $ 10,900 $ - $ 50,600 $ 13,200 $ 16,900 $ 39,850 $ - $ 69,950 Finance 12/02/2010:Appropriations Summary 2011 City of Elk River General Fund Expenditure Summary Data 2011 Preliminary Transfers Out Capital Outlay Reserve Ice Arena Operating Pinewood Operating Gov't Buildings Reserve City Hall Debt Service Total Transfers Out Percent of Transfers Out Percent of Total General Fund Percent of Expend. Category Percent Increase Amount of Increase (Decrease) TOTAL GENERAL FUND Percent of Total General Fund Percent Increase Amount of Increase (Decrease) 2010 Adopted Personal Other Svcs. C.O. Personal Other Svcs. C.O. Services Supplies & Charges Transfers Total Services Supplies & Charges Transfers Total 156,250 156,250 126,600 126,600 48,950 48,950 37,450 37,450 - - 205,200 205,200 - 164,050 164,050 0.00% 0.00% 0.00% 100.00°10 100.00% 0.00% 0.00% 0.00% 100.00°l0 100.00% 0.00% 0.00% 0.00% 1.64% 1.64% 0.00% 0.00% 0.00% 1.36% 1.37% 0.00% 0.00% 0.00% 60.54% 1.64% 0.00% 0.00% 0.00% 64.42% 1.36% 0.00% 0.00% 0.00% 25.08% 25.08% 0.00% 0.00% 0.00% -28.46% -28.46% $ - $ - $ - $ 41,150 $ 41,150 $ - $ - $ - $ (65,250) $ (65,250) 8,843,750 1,036,700 2,280,650 338,950 12,500,050 8,656,600 1,031,150 2,102,400 254,650 12,044,800 70.75% 8.29% 18.25% 2.71% 100.00% 71.87% 8.56% 17.45% 2.11% 100.00% 2.16% 0.54% 8.48% 33.10% 3.78% 0.01% 6.77% 5.24% -28.57% 0.58°/a $ 187,150 $ 5,550 $ 178,250 $ 84,300 $ 455,250 $ 950 $ 65,400 $ 104,750 $ (101,850) $ 69,250 Finance 12/02Y2010:Appropriations Summary 2011 2011 General Fund Capital Outlay Requested Department Delay until Department Item Amount Total Receipt of LGA Human Resources TOP Software/implementation $ 4,450 $ 4,450 Incode Kronos interface/maintenance 2,750 2,750 KRONOS software 75,000 75,000 Incode Personnel Management Systems 15,000 15,000 97,200 Fire Confined Space Rescue Equipment 20,000 Thermal Imaging Camera 11,100 31,100 Emergency Mgmt Siren 16,000 Outdoor Warning Siren Radio Board Upgrade 55,750 71,750 IT In Squad video upgrade 20,000 Laserfiche Upgrade 13,000 13,000 Virtualization payment 10,900 SQL Server upgrade 26,000 26,000 69,900 Streets/Snow removal Bobcat lease 4,000 4,000 4,000 Senior Center Database management system 8,700 8,700 Replace carpeting 40 000 40,000 48,700 Total General Fund $ 322,650 $ 322,650 188,900 ver MEMORANDUM TO: City Council FROM: Rebecca Haug, Environmental Administrator DATE: December 6, 2010 SUBJECT: 201 1 Garbage Budget Staff is not proposing any residential rate increases for 2011. The contracts for garbage services expire on December 31, 2012. Staff is proposing to continue the City's organics program. Residents who participate in the organics program and recycle can qualify fora $40 recycling rebate. The residents do have to fill out the application each year to qualify for the rebate. Staff also applied for a grant to the Minnesota Pollution Control Agency (MPCA) to help offset some of the costs associated with this program. Staff has not been informed as to the status of the grant selection process but will update the Council when the selections have been made. City of Elk River Collections -Garbage Fund Requested Budget 2011 Revenues Charges for services (Garbage charges) 1,207,000 Recycling rebates (30,000) Tipping fee rebate (Sherburne Cty) 94,650 Delinquency collections 7,000 Total Operating Revenue 1,278,650 Expenses Personnel 31,250 Waste Disposal (Resource Recovery) 460,000 Garbage Contracts (Randy's & Allied) 796,000 Other 11,300 Total Operating Expense 1,298,550 Operating Income (loss) (19,900) Non operating rev (exp) Investment income 5,500 Miscellaneous - Total non-operating rev (exp) 5,500 Net Income (loss) (14,400) Operating transfer in 30,000 Operating transfer out (25,000) Net change to net assets (9,400) Beginning net assets 363,646 Ending net assets 354,246 City of Elk River Clean-up events -Garbage Fund Requested Budget Revenues 2011 Transfer-in 13,600 Clean-up day grant (Sherburne Cty) 7,000 Clean-up day (Residents) 4,000 Total Operating Revenue 24,600 Expenses Personnel 3,000 Supplies 100 Waste disposal (clean-up day) 15,000 Other 6,500 Total Operating Expense 24,600 City of Elk River Organics -Garbage Fund Requested Budget Revenues 2011 Charges for services 59,800 Transfer-in 10,350 Miscellaneous 5,000 Total Operating Revenue 75,150 Expenses Supplies 30,000 Waste disposal 45,150 Total Operating Expense 75,150 Sherburne County Auditor/Treasurer Sherburne County 13880 Business Center Drive Elk River MN 55330 RETURN SERVICE REQUESTED ~~ ~ ~~ , ~ ' ,~ ~. f F.. ~_~ . ..._ _ _.~.~_ 1!~°I)III~I,))I~,~,,,III;11111,II{~Ijll~l,l,l~{„Il~ljl,ji),I~tll The taxable market values for property Your Pro osed Pro ert Tax for 2011 tax payable in 2011 were sent to you P p y in the spring of 2010. The period to This is Not aBill - Do Not Pay discuss possible changes has passed 2010 and changes can no longer be made to Sherburne County your property valuation. It is included here for our information only. Pro er classces> RES HMS TD TROTT ROOK FARMS SEVENTH ADD?'T70N " ~~ - - - Acres .42 Taxable Mkt value) 2 3 7, 4 0 0 New Imp I 0 Tax cap. value 2 , 3 7 4 Property ID Number IF THE REFERENDUM FOR YOUR SCHOOL DISTRICT WAS OR WILL BE APPROVED AT THE NOVEMBER ELECTION, THE SCHOOL DISTRICT TAX FOR 2011 MAY BE HIGHER THAN THE AMOUNT SHOWN BELOW. Actual 2D10 - Proposed 2011 'Property Tax Property7ax Sherburne County 1,003.78 1,020.63 ELK RIVER CITY State General Tax: School District: 728 Voter approved levies: Other local levies Special taxing District: Tax Increment Tax: Fiscal Disparity Tax: assessments: °han2e: 1,004.85 989.2 .00 .0 227,700 0 2,277 Your local units of government have proposed the amount of property taxes that they will need for 2011. Column (1) shows your actual 2010 property taxes. Column (2) shows what your 2011 property taxes will be if your local jurisdictions approve the property tax amounts they are now considering. Any upcoming referendums, legal judgments, natural disasters, voter approved levy limit increases, or special assessments could change these amounts. Your county commissioners, school board, and city council{ii your property is located in a city over 500 population) will soon be holding public meetings to discuss their proposed 2011 budgets and proposed 2011 property taxes. (The school board will discuss the 2010 budget). You are invited to attend these meetings to express your opinion. The meeting places and times are listed on the bottom of the page. 992.94 8 8 0.04 Also shown are the addresses and telephone numbers for 3 2 6 . 2 7 3 6 6 .3 6 these local units of government if you have comments or 124.16 13 6 . 2 6 questions concerning the proposed property tax amounts . 0 0 . 0 0 shown on this notice. There is no public hearing on the . 0 0 . 0 0 state general tax. 452.00 3 392.55 -1.7 'Budget and Tax'' Hearings, Locations 'aiid Dates Mailing'Addresses';,and Telephone Nuu~bers: Sherburne County SHERBURNE CO BOARD 6:00 P.M. DEC 20 MON 13880 Business Center Dr COMMISSIONER'S ROOM ELK RIVER, MN 55330 GOVERNMENT CENTER 763-241-2701 ELK RIVER MN 55330 ELK RIVER CITY STEPHANIE KLINZING, MAYOR 6:30 P.M. DEC 6 MON CITY HALL 13065 ORONO PKW CITY HALL ELK RIVER, MN 55330 13065 ORONO PARKWAY 763-635-1000 ELK RIVER MN 55330 ELK RIVER JOE PRIMUS 7:00 P.M. DEC 13 MON 815 HIGHWAY 10 ELK RIVER CITY HALL ELK RIVER, MN 55330 13065 ORNO PARKWAY 763-241-3437 2011 RES HMSTD This is Not aBill - Do Not Pa~ tintltr2p-oai2si~o-i