11-15-2010 CCM•
MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, NOVEMBER 15, 2010
Members Present: Mayor Klinzing, Councilmembers Moon, Westgaard, and Gumphrey
l~Zembers Absent: Councilmember Zerwas
Staff Present: City Administrator Lori Johnson, Planning Manager Jeremy Barnhart, Park
Planner Chris Leeseberg, Finance Director Tim Simon, City Engineer Justin
Femrite, Human Resources Representative Lauren Wipper, and City Clerk
Tina Allard
Also Present: Planning Conuz~issioner Dana Anderson
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:30 p.m. by Mayor Klinzing.
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2. Consider 11 /15 /2010 Agenda
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE THE AGENDA. MOTION
CARRIED 4-0.
3. Consider Consent Agenda
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE THE FOLLOWING CONSENT
AGENDA WITH THE 3.2.A. AND 3.2.B. DISTRIBUTED REVISED STAFF
REPORTS:
3.1 CHECK REGISTER AS OUTLINED IN THE STAFF REPORT.
3.2.A. RESOLUTION 10-56 ADOPTING AND LEVYING ASSESSMENTS FOR
UNPAID GARBAGE COLLECTION SERVICES AS OF SEPTEMBER 1,
2010 AND RESOLUTION 10-57 ADOPTING AND LEVYING
ASSESSMENTS FOR UNPAID SEWER SERVICES AS OF SEPTEMBER
30, 2010.
B. RESOLUTION 10-58 ADOPTING AND LEVYING ASSESSMENTS FOR
UNPAID WATER UTILITY SERVICES AS OF SEPTEMBER 1, 2010
3.2.C. RESOLUTION 10-59 ADOPTING AND LEVYING ASSESSMENTS FOR
ABATEMENT OF CITY CODE VIOLATIONS.
3.3. ADOPTION OF THE FOLLOWING:
^ GENERAL FUND BALANCE POLICY
^ RESOLUTION 10-60 COMMITTING SPECIFIC REVENUE
SOURCES IN SPECIAL REVENUE FUNDS
^ RESOLUTION 10-61 COMMITTING GENERAL FUND BALANCE
FOR OPEB OBLIGATION
^ RESOLUTION 10-62 AUTHORIZING THE TRANSFER OF FUNDS
City Council Minutes Page 2
November 15, 2010
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3.4. APPOINT BRAD ROLFE AS INTERIM POLICE CHIEF EFFECTIVE •
NOVEMBER 28, 2010 AT MIDNIGHT.
3.5. RE-ISSUE THE NATIONAL POLLUTANT DISCHARGE
ELIMINATION SYSTEM (NPDES)/STATE DISPOSAL SYSTEM
MUNICIPAL SEPARATE STORM SEWER SYSTEMS GENERAL
PERMIT FOR THE CITY OF ELK RIVER.
MOTION CARRIED 4-0.
4. Open Mike
No one appeared for Open Mike.
5.1. Request by Dennis Cornelius on Behalf of Amcon and Spectrum High School for
Conditional Use Permit for an Educational Institution in the Business Park Zoning District
Case No. CU 10-22 and CU 10-23 -Public Heating
Mr. Barnhart presented the staff report. He noted the Planning Commission continued this
item pending further information.
Mayor Klinzing opened the public hearing. There being no one to speak to this issue, Mayor
Klinzing continued the public hearing to December 6, 2010 for both items.
This item was continued to December 6, 2010.
5.2. Request by Alliance Machine for Conditional Use Permit to Allow an Accessory Building •
X17520 Tyler Street NW), Case No CU 10-25 -Public Hearin
Mr. Leeseberg presented the staff report.
Mayor Klinzing opened the public hearing. There being no one to speak to this issue, Mayor
Klinzing closed the public hearing.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER MOTIN TO APPROVE CONDITIONAL USE PERMIT,
CASE NO. CU 10-25 AS ILLUSTRATED ON DRAWINGS DATED 10/7/10 WITH
THE FOLLOWING CONDITIONS:
1. AS A CONDITIONAL USE PERMIT IS NOT A BUILDING PERMIT, THE
APPLICANT SHALL APPLY FOR ALL REQUIRED PERMITS.
2. THE ACCESSORY STRUCTURE SHALL MEET ALL BUILDING AND
FIRE CODES.
3. THE CONSTRUCTION MATERIALS SHALL BE THE SAME (COLOR,
TEXTURE & MATERIAL) AS THOSE OF THE EXISTING PRINCIPAL
STRUCTURE.
4. NO SIGNAGE SHALL BE PLACED ON THE ACCESSORY STRUCTURE.
MOTION CARRIED 4-0.
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City Council Minutes Page 3
November 15, 2010
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• 5.3. Reauest by GRE for Conditional Use Permit and Solid Waste Facility License for EnergL
Recovery Station 417845 Highway 10) Case No. CU 10-24 -Public Hearing
Ms. Johnson presented Ms. Haug's staff report. She noted this was a routine renewal that is
part of the annual process.
Mayor Klinzing opened the public hearing. There being no one to speak to this issue, Mayor
Klinzing closed the public hearing.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER WESTGAARD TO APPROVE THE RENEWAL OF GRE'S
SOLID WASTE FACILITY LICENSE. MOTION CARRIED 4-0.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER WESTGAARD TO APPROVE A CONDITIONAL USE
PERMIT AMENDMENT TO GRE, CASE NO CU. 10-24. MOTION CARRIED
4-0.
6.1. Health and Dental Insurance Renewal Flexible Benefits Contribution. Reallocate EAP
Funds
Ms. Wipper presented the staff report.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE THE HEALTH INSURANCE
• CONTRACT WITH MEDICA EFFECTIVE JANUARY 1, 2011. MOTION
CARRIED 4-0.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER WESTGAARD TO APPROVE THE DENTAL
INSURANCE CONTRACT WITH PRINCIPAL EFFECTIVE JANUARY 1, 2011.
MOTION CARRIED 4-0.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE THE 2011 FLEXIBLE
BENEFITS PLAN WITH:
1. TWO PERCENT INCREASE TO THE CITY CONTRIBUTION TO
EMPLOYEE'S FLEXIBLE BENEFTIS PLAN
2. A $28 PER MONTH CONTRIBUTION TO THE HEALTH SAVINGS
ACCOUNTS OF EMPLOYEES ELECTING THE HIGH DEDUCTIBLE
HEALTH PLAN
MOTION CARRIED 4-0.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER GUMPHREY TO UTILIZE FUNDS PREVIOUSLY
ALLOCATED TO THE EMPLOYEE ASSISTANCE PLAN PREMIUMS FOR
OTHER HEALTH AND WELLNESS INITIATIVES. MOTION CARRIED 4-0.
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City Council Minutes
November 15, 2010
Page 4
Mayor Klinzing recessed the meeting at 6:40 p.m. in order for Council to move into •
Worksession in the Upper Town Conference Room. Mayor Klinzing left and Acting Mayor
Westgaard reconvened the meeting at 6:50 p.m.
Highway 10 & 169 Plans
Mr. Femrite introduced the following representatives:
^ SRF Consulting representatives Dave Montebello, John Hagen, and Brett Danner
^ Mn/DOT representative Jim Hallgren
Mr. Hagen opened by infoi7ning the Council of the following agenda:
^ Re-familiarization of the two highway projects and some of the minor modifications
since the last Council review.
^ Past and present timeline
^ Upcoming public open houses
^ Future Council direction
Mr. Montebello reviewed in detail the Highway 10 and Highway 169 proposed designs. He
noted various projects could be phased in but the railroad portion must be completed first.
He stated there would be a requirement to mitigate movement of the rail line due to its
historic value. He stated an interpretive site could be installed at the commuter rail station.
Mr. Montebello stated the intent is to have these highway plans completed by June 2011 and
he questioned how the Council would want to proceed from this point. He stated these
highway plans typically have a shelf life before they would require further updates but this •
would be dependent upon many factors. He stated the city could give Municipal Consent but
then noted the city wouldn't have an option to change the plans if anything were to change
in the city in the future. He stated the city could enter into a Memorandum of
Understanding with Mn/DOT relating to the process and intent of the layout.
Council questioned if the city could obtain consent from Burlington Northern.
Mr. Montebello suggested working with the rail company separately by obtaining a letter
from them that acknowledges they reviewed the plans and they are acceptable to them.
Council expressed concerns if the railroad says no.
Mr. Montebello stated there are a lot of benefits to the railroad with these highway plans. He
stated they offer the railroad new tracks with better alignment and grades. Mr. Montebello
stated the railroad may have a provision whereby if the city vas separating the grades; the
railroad will provide a 10% contribution.
Mr. Montebello stated the city should submit written comments regarding both highway
projects and citizens should send their comments also.
8. Other Business
There was no Other Business.
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City Council Minutes Page 5
November 15, 2010
. 9. Council Updates
There were no Council Updates.
10. Staff Updates
Ms. Johnson noted staff was working on state contract fuel pricing and this item wouldn't be
able to come before Council before the deadlines. The Council concurred with participating
in the state contract.
11. Adjournment
There being no further business, Acting Mayor Westgaard adjourned the meeting of the Elk
Ri~Ter City Council at 8:20 p.m.
Tina Allard, City Clerk
Stepha ~e Klinzing, May
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