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5.3. SR 12-13-2010 MEMORANDUM t-tiver TO: Mayor and City Council FROM: Phil Hals, Street Superintendent DATE: December 9, 2010 SUBJECT: SEH Architects -Public Works Site Plan Update For the past six months, Park Division staff, Street Division staff, and City Council representative, Matt Westgaard have been meeting with SEH Architects to finalize the site design for a new public works facility. SEH representatives will be on hand for Monday's Council work session to recap the planning process, exhibit the chosen site design, and explain the cost estimates. 2010 Correspondence/12-09-10 MC memo SEH Architects Update Elk River Public Works Facility Master Planning Study Project Estimate of Probable Costs Section Introduction Building cost is based on the following energy efficient materials/systems: - Precast wall panels at Garage spaces - CMU at Office/Maintenance/Shop spaces, interior walls - EPDM roof over metal deck steel bar joists/columns - Gas fired roof top mechanical units, ground source heat pumps Office/Maintenance Areas Square Feet - 1.0 Wash Bay 1,770 - 2.0 Maintenance 5,000 - 3.0 Shops 2,800 - 4.0 Offices 5,050 14,620SF x Vehicle Garage Areas Square Feet - 1.0 Large 37,133 - 2.0 Small 20,595 57,728SF x New Building Construction Cost (includes Contractor fees) $130-$150/SF = $1,900,600 - $2,193,000 $95-$115/SF = $5,484,160 - $6,638,720 $7,384,760 - $8,831,720 Site pricing is based on the following systems: - Relocating salt storage structure -Fencing & landscape screening between Material Storage and playfields to the East - 17,000square yards new pavement (7,SOOsquare yards of existing pavement to remain in place) Site Development Costs - 1.0 Civil Lump Sum $705,000 - 2.0 Fuel Island, removal and new above ground tanks, station Lump Sum $175,000 Soft Costs - 1.0 Legal fees, geotechnical, permits, design fees 7% $578,533 - $679,820 - 2.0 Construction Staking 2% $14,100 Construction Contingency (amount is typically reduced as project proceeds and additional information 10% $826,476 - $971,172 developed) Total Estimate of Probable Project Cost $9,683,869 - $11,376,812 (based on RS Means 2010 Data) Total Square Feet -Scheme A2 72,348 $134 - 157/SF ELKRI 113859 ,~/ 100 North 6th Street 12/06/10 -~-~ Minneapolis, MN 55403 SEH 612.758.6700 Elk River Public Works Facility Master Planning Study Required Work via Alternate Sources Section Introduction Work necessary for a new facility that could be funded by other sources including Surface Water Fund, etc. and work that could be performed by city crews with city equipment. Site Utility Work Lump Sum $147,000 - Storm sewer improvements - Sewer service extension - Water service extension - Site lighting Site Work performed by City Crews Lump Sum $33,000 -Final grading - Topsoil placement - Seeding - Landscaping at building ELKRI113859 100 North 6th Street 12/06/10 ~-~ Minneapolis, MN 55403 SEN 612.758.6700 Elk River Public Works Facility Master Planning Study Alternatives Section Introduction Work that the City may choose to include in the project costs. Relocate Softball Field Costs (280' Field) Lump Sum $200,000 - $300,000 Softball Field pricing is based on the following systems: - Fencing at perimeter - Moderate site grading/soils correction - Turf outfield, dirt infield - Home & away covered dugouts benches - Well/irrigation system - Does not include site acquisition - Does not include field lighting Lighting Ballfield Costs (Two Fields) Lump Sum $250,000 - $275,000 Lighting pricing is based on the following: - 50/30 Footcandles - Concrete bases - Galvanized steel poles - Underground electrical feeds ELKRI113859 ~~ 100 North 6th Street 12/06/10 -/-~- Minneapolis, MN 55403 SE}{ 612.758.6700 .. ~~"~ Elk River Public Works Master Planning Study ~~ SEH Aerial Photo •Existing Site Conditions: •Public Works Building •Cold Storage •Salt Storage •Compost •Material Storage •Ball fields Elk River Public Works and Fleet Maintenance Facility Master Planning Study ~~ SEH Existing Public Works Garage Elk River Public Works and Fleet Maintenance Facility Master Planning Study ~~ SEH " The New Normal " How Does it Affect Public Works and Parks Department? "Doing more with Less" ver • New equipment purchasing and leasing • Snow and ice control • Alternate fuels • Partnerships in delivering services • Composting and tree disposal • Balancing hot, cold and tempered storage • "Weird" storage Elk River Public Works and Fleet Maintenance Facility -~ Master Planning Study Summary of Equipment/Misc Inventory -Streets Existing Items - 45,000 sq ft -Garage Space VENICLESfEQUIPMENT REQUIRING PARKING STALLS uoo,e ,we ;rppte 4aa 51D].!0 ~~ ~ Srool] v ~ 9oC Sian. > .~ y >, i ,~' e r `- ~ `i< 1, I i ~X t ~ . ~ O / ``. 4j :~ _ /~$ a ~ ~d~ `~ •'~~, ~s, o ,t^f ~', ~~t~, ~~ Elk River Public Works and Fleet Maintenance Facility - ~ Elk. .':. Master Plannin Study River g Summary of Cold Storage Inventory -Streets Existing Items - 7,800 sq ft -Cold Storage ver COLD STORAGE COLD STORAGE-RACK COLD STORAGE-WALL .,:- .. -- ~,. o. ~~r. . ~::. __~ . .. ... .. .. ~7'~~_ ~ ~ @QT{~ Yttgt! 5it099s ,~f~." FOatt 5?Ua+) ~~.°~ ?'~7 ~ ~~ m OJ C.t huM sv.as ~. 5~5 Sy i1 ~~~++" ! / 7:i .~. ... :~+ :s. rs '~-r' ~ ~ ~--r' 7b 7Ja 7)? 7+0 711 YTS' Y1W07 41600] 5100!' R~t1 4~tt pWep Om+O P.wp 0.x+0 ~ ~}~ 4?Ot7+ 3tD67~ T00?5 ST0076 5'O:P YT00~ 90. Ob+' dJCr.Ct G+00W GOpOe ~~' Y?60.'W O.c..t 4ILCi1t 4+W.+Y $WJS YxA 4t.r` C~aa. 6oar~+ 0qy 9?0071 T:'OW Yf00.t 5?00~] SSOWS N.w ~y s?Gm! Y'GCS? s~ 1 SC+a4l+ P1p. 10'.0¢ 4?0@55 4(005! 5i~. Srx750 90si t3fnuo ~, ML 5'6059 ~. °~+0 5*V60 5a-.W d00/: 5?000 STM.wMS Y+ti6E6 tDN f0. Pt. .0rv. Elk River Public Works and Fleet Maintenance Facility Master Planning Study ~~ SEH Summar of Vehicle and Equipment Inventory -Parks y Existing Items - 25,000 sq ft -Garage Space 7,800 s9 ft -Cold Storage COLD STORAGE-RACK COLD STORAGE-WALL COLD STORAGE >~ . _ , ~tb~ ~C iV46 vNd' at~i! POi9 N7'7C M~0 Sew 5s~ T5n' ~ $Y ~fip MAO \-F~~ ~® Pp)i PyT? lLli 8'~' ~ ~{ VEHICLES/EQUIPMENT REf~UIRING PARKING STALLS ' l W~!Y _ i°0...'] N~eeeiiL ~ ~' RV9 oOSJ ap?t M11: .Aar f4q~ Yo. Yw Traaa ~, rp~~ ;-A• •` ~ ~~ f~ ~~ Fu i 1 ~~ y~ ~, ~~ t ~. .,, M, 1 Y I ~~t>~ ~~ Elk River Public Works and Fleet Maintenance Facility Elk. ~ Master Planning Study River ~~ SEH Scheme A.3 Floor Plan S s, _~.~ ` - { ?~.. ~~_ t 7~ ~~.~. ~_L_ _ i 1 1:=._0. I R,~,ma~ - ~ 1611! pr 6' j 1 \ I I \\\ I \~\ I ~ 1 \ I ~- ` - sMiu:~ vEHide GARAGE ~_.. i r ~ r-,~ _... i , - t ~ i ` 1 _ ._ 1 4 FUTURE E7CPA45gN 1 1 I r i 1 -----------------------~ I L .......... ....................... J c _ ~__ ~: r a~-c• +a'- '-c• Elk River Public Works and Fleet Maintenance Facility Master Planning Study j san o~•f a' SEH Site Plan -Turning Movements x .~ll~~~~ _~ ~~t~r ~f Elk River Public Works and Fleet Maintenance Facility ~- Elk = Master Planning Study River Criteria for Evaluating the Site Design Options • Energy City •Circulation • vi s ib i 1 ity/Screening •Future Expansion •Adj acencies •Reuse/Repurpose existing Structures/Infrastructure •Wetlands •Noise •Dust •Access GG ~ What was cons lde~ed . What worked? . » What limitations did wend? Elk River Public Works and Fleet Maintenance Facility Master Planning Study Scheme A ~J Fuel ~t sr ~ ~ e (,. ~ ~' SCar'om~stpr Pgruf - INao-nt n< ~ ~ 4 ~:,~ ,. r ,~„`,rif ~ ~" {, '~1g.. I1.•~rFt Srfe~?r~ ~rormwater • C:eµl. P rKf ~~ nFh~e ~ • ~~ fi.. «yb .. F~c Rtver Public BallFteM ~° . SchoollNstrKt Parking .. t~.,q®~-, „'a & l x. y r ~\ , .. . 34 zy' '~~ E&Rrvpr Publt ~,.f $ .r s~n~l oiunce ...~. '~ ~~ ' ~~~ •Minimize site footprint •Reuse existing public works building and cold storage •Convert to liquid salt system -housed within existing P.W. building •Preserve ball fields •New site circulation roadway *Subsequent investigation identified surveyed wetland and city property lines city 01 Elk River Public Works and Fleet Maintenance Facility Elk -~-~ Master Planning Study River SEH Scheme B ~~ T~~ ~. ~Iland . ~ . _~ ... ~ € . r `_ E~kRtver ~4. ~ ~ a t Public Utifiti4x Subctatiar 9v, _- Card Stora94 ~ 4 ~,~ii ~ < We[Mind Fnr#~~ a l nqr, t» Stmmrvatr r f'and ~r,~r~ ~: Eugl ~tbt~~ ~_ i)~hrnrnp tE Q ~ * '- Ma nlenanCe Y, ~ i K .. Salt '~. Eta' ^ ~ ~ ~ . ~,. 5[!ormwaler Pond .~ ~, `1 1,: ', ~ Corr1~7051Mtg ~ w;M ,. .. S' ~ Area \ ..............t., S 'E" \ Ballfield ~~m Parking o„ ~*` ^ . , g~~, sin 9. i,.. ~ \ ~ ~. --~~~~ ~'. 4'1er iar i Elk River Public 5[twnl 6istrK[ ~~, •• t` ... ~ , - ~:: .! II ~ E& River Gubl c E _ _ School Oirtrxt I ,~. _ t~ ~• -~ .. •Minimize site footprint •Reuse existing cold storage and salt storage structures •Preserve ball fields •Reuse site circulation roadway * Subsequent investigation identified surveyed wetland and city property lines ~,t~; ~f Elk River Public Works and Fleet Maintenance Facility -~- Elk. ~ Master Planning Study River Scheme C t ~d7 .y ,409 , G E>k RBVer °g Pu#tbC t1tAiLMS 3ubsiat~s 90, . a 1.. 7 ... ~i Shetland ._... _-- . __......_ _ _- cad sto.age w ~ ~ ~ ~ ~. lMetBnnd ' narws ` OtYtte' St[sanwatet Pone9 4':.. ,S. ~ Salt ltcttrrlm.,r5t .... 1 .. '~ ti 1` y an ~~. .. Fuel Sfatinn~.t..,®~°~' Stotmwatet `4 / Pond ~''~. CanlsostKry ` Area . - -..... ....... 't °"'r~.. g'~ai.. 4Yedand Bag Field Flk River Public , Pnrkin9 c~e..~r n~...vr ~~ _. __ ~.~,~ ~.~. ~~.'~ ~, .t~ver •Minimize site footprint •Reuse existing cold storage v and salt storage structures •Preserve ball fields •New site circulation roadway ' ~a•t w #:_~,~ . ~.: ~- r•u . Elk River PuWc r ~ School Oiunct P i ,~. _ ~r * Subsequent investigation identified surveyed wetland and city property lines Elk River Public Works and Fleet Maintenance Facility Master Planning Study i SEH Scheme D . ` ~~ ~ r ~ ~~40ga :::::• .:::: .... ~ o` r f k River °g Pub c Utilities Su6siat,on 90, ~ '- VJeSlana 4 . Poky kh'Be=ur»~nt t ~ '~ - t :~ WetlarYJ u. Card StoeAgp rs Stormwater Pn,ui tE\~ ~,~~ ,,.. . ~ ~ ~, ~., ~ Composting ~ Area ~_ Fuel ~ \ ~,It Vey` ~. ~.; Y ,. ~~ ..,._~ ~ ..~ ~. Stormwater Po+W .~'ry y.,:t ~ . ~ ~, ~ Elk River Public S[1wol lNatrkt `BaUF~td '' P ..«. , v t Eik River Pubk t stb~t Dirtnrt y ,~ ~, _ „~, . "~ :; •Expand site footprint •Reuse existing public works v building, cold storage and salt storage structures •Replace ball field parking •New site circulation roadway * Subsequent investigation identified surveyed wetland and city property lines Elk River Public Works and Fleet Maintenance Facility Master Planning Study SEH Scheme E ••"•n • •' MaintenaMe ~ ~ 1' ~ Sdre. is . Stormwaaer Porut ~. GA'•Parl tr=nE `. ~ •5. .~ r, ~+ Sah ~ Park+ kr~,r .... ¢ ti ,~. ' ~ ironnwarer ' .~e Pond ~,'- CumWsteu~ tuei5taaon._ ,~ 8 t a ~' •r` » ., 9` ii". Area 4' - ' VY2Siditd Bat Field '~~; Elk River PuWK Padcirg SCtwol (3+s1rKt ~ - ,~~~ ~ ~ ~~ ~~! t ~F cc n C d a .~'. > ' ~ `~ ` - ~ ~.~; 4 ENc River Publc t~ Scholl f~istnct ~ -~ _ '~'~ ~ - • 1 ~ ~ ~~~~~ ., °~, . '•~ •Expand site footprint •Reuse cold storage and salt storage structures •Preserve ball fields •New site circulation roadway * Subsequent investigation identified surveyed wetland and city property lines c~t~~ of Elk River Public Works and Fleet Maintenance Facility Elk = Master Planning Study River i SEH Scheme F _ . ~ B uGJ~ng t ' w ~ ~ e;~. W'etlancf ERkI$lPfA9" - VJ,iS^1~,') ~`~'."tt, , 9 " ~ ~ SBOe~anvaler Pw~d -. ~~ Ft1E751 5Igr1 -, 111 5a,t ,. ~ ..>~ ~ . alb- ikpt .~ ...~ .. .,... e....,~.:... .. ..... w -~ ~ Scarmwatet POM Ei } ~UIItFKI5tiv 4l ~ w ~~ Mea Maintenance ' - tMue . ~ ~" Par k' F ~. . ~' [klft ~ Elk River Putalu -"=Y ~rtla~, ~ School pltitrKt Hall held ~+ Parking ~>~"N° ' ' ~ EHe Rives Pubic , ~~ . ~ ~ School Oistnct ® +~ . ~.~ •Expand site footprint •Reuse existing public works building, cold storage and salt storage structures •Replace ball field parking •New site circulation roadways * SubseQuent investigation identified surveyed wetland and city property lines t'; of Elk River Public Works and Fleet Maintenance Facility - -~~- Elk -~-~ Master Plannin Stud River ~ g y .. d ~~~ ~~ t~`rlMnnd .. !`_= ver Scheme G .. ~g~ g .~ - Ett<~ve~ a ~ g Vu6fl[Utdit~es Sutxlat+an i ..,.......__; .._ `t 5 ... ~.. w errpa„~„~ - ' ~ti~~ ~y ,, •Expand yard and material storage areas •Separate Parks and Streets Departments •Reuse/add onto existing public works building •Relocate salt storage •Reuse cold storage structure •Replace ball field parking •Reuse existing site circulation roadways •Separate public -compost traffic -from public works traffic •Add north access road Elk River Public Works and Fleet Maintenance Facility -~ Master Planning Study Scheme H $,~. Wc~ltnd •Expand yard and material storage areas 3 g elk w~ ~~~==~==M= s~nxta=~~~ %~ ~ ~ •Separate Parks and Streets s, ~ S ;~ Y f'^ )SOII11WdItY "fi ~ ~ ,. Pond ~, ~ue,l `:, .rArea -: ~: ~ ~_ Mal4dals VYettand ~, Storage Area S 1 Flk River Public ~~,.,, ~ ~t School District ' Statagr : i. Departments •Reuse/add onto existing public works building •Relocate salt storage •Reuse cold storage structure •Replace ball field parking •Reuse existing site circulation roadways •Separate public -compost traffic -from public works traffi c •Add north access road fi car, of Elk River Public Works and Fleet Maintenance Facility Elk Master Planning Study River i ~j~] Scheme I o ~, 1 ~ ~ ~ Elk River A? p .pa Publc UttGties Substatwrr i - -_ - w v .~_ ~ ' ~ EIk BWe~ Public ' ~ P __ 1 _, ~-? .. t _ A*- ~ ; } ~... `srs~~. 3 ~ ~ ~ -+ ~ r 1 ® r ®.~..' ver •Expand yard area •Separate Parks and Streets Departments •Reuse/add onto existing public works building •Reuse cold storage and salt storage structures •Reuse existing site circulation roadways •Separate public -compost traffic -from public works traffic •Add south access road Elk River Public Works and Fleet Maintenance Facility Master Planning Study Scheme J •Expand yard area •New building tight to railroad tracks •Reuse existing public works building and salt storage structures •Reuse existing site circulation roadway •Separate public -compost traffic -from public works traffic •Add north access road J ar; of Elk River Public Works and Fleet Maintenance Facility -~- Elk. ~, Master Planning Study River Scheme K ~ ~Te g Elk R- er ~~9 Ih,bf~clui~•~,s SuhSt.mon ,~6 ._.. `~ ~ v,"tl n,d ~,~ .+ _# l V~ f •Expand yard and material storage areas •Reuse existing public works building •Relocate salt storage structure t~ . ,~*~ ~~,,i ~: y \ z8. Gil{! -.. i.. P 5ncrts ' ~ ~ ^y .'_.._. Gste crony ~. nrK*utmem j .. .. .. WeKiand ' ~ Matenais ',, ,. '~~ Sl - " ~ '`. Elk Rive/ Pablic .._ . . - : _ School EnsTneT ` ~ ( ~al[ltpcl 4G ~ ~~ . ~~ . ~ -.r..~ I ~ ~ ~~~_,_ I ~~ + . -.,~ ,~ ~ ... ~ _. , j y1 1 i ~~.~ .I. Elk River PublK y { I .. ~ y.. _ School UISS/KT I ' ' , + 4 ` _~ ~ ,... , w r + _ _......:.. t ... ~__~ L7 I ..{ 1' I x •Reuse existing site circulation roadway •Separate public -compost traffic -from public works traffic •Add north access road I / ~~t; of Elk River Public Works and Fleet Maintenance Facility ~ Elk -~-1 Master Planning Study River ~_ b w~v~rr~ _~ G~, , giver Scheme H.2 •Compact yard area. Expand material storage area •Reuse existing public works J building and salt storage structure •Relocate cold storage •Reuse existing site circulation roadways •Separate public -compost traffic -from public works traffic •Add north access road Elk River Public Works and Fleet Maintenance Facility -~ Master Planning Study Selected Master Plan -Scheme A.3 ~~ °~~ A~~ r ~. ,~ << ~ _ ' , ..~ ver ~~~~~~ : .... ~ ~. Elk River }9 P'ubhc Uulrires subslatan \_ G+na '~'~~'~ V '~ ~ MaterW Storage. .~.a~lWWux.aacres ~. ` ti ~, ,~ ~:. ~~ ~',~~ ... .~ ~`~ a~~ - +4"*,.... Gate t ~ ~~ru pica Salt 5lwage .)' ~ ~~t ~g ,~ 9d Stwmwater Pond Elk River PuWti Sch<wl t)IS[fK[ o ''~ ~. _ Elk River PuNk School DiSttKL . y..;n ._ ).~y a# _.. } ~. '~ '~ . .~ •Separate yard areas •Expand material storage yard •Reuse public works and cold storage structure •Relocate existing site circulation roadway •Separate public -compost traffic -from public works traffic •Good visibility for office •Maintenance bays protected from prevailing winds •Good solar access •Clear site circulation preferred counter-clockwise Elk River Public Works and Fleet Maintenance Facility -~ Master Planning Study ~~ ~.. Selected Master Plan -Scheme A.3 -i i 9~~ ,~ ,ra ~" ~ ~ '! c ~. ~~T 7~~~ ~~ ~., ?" ear a,ve. g'~ "~= Pubkc Unl+ms Svbstatron 9Q, ...... _ _ .. ..~~.. i~r _ ;.~ ~.,.. . Large 37,133 Small 20,595 Maintenance/Shops 9,570 Offices 5,050 Elk River Publk School DuvKt Existing sq ft ver #. .. ~~. Elk Rwer Publk School [a.stria a Total projected project cost: g y 6 $9,683,869 - $11.,376,812 New Building sq ft Cold Storage 7,800 Temperate storage 17,000 (garage area) Salt storage 8,000 Elk River Public Works and Fleet Maintenance Facility --~~ Master Planning Study Strxmwater Pond . W~