4.8. SR 5-19-1997COBULTINGENGINEERS
1326 Energy Park Drive
St. Paul, MN 55108
612-644-4389
1-800-888-2923
Fax: 612-644-9446
CIVIL ENGINEERING
ENVIRONMENTAL
MUNICIPAl.
,NNJNG
SOUD WASTE
STRUCTURAL
SURVEYING
TRAFFIC
TRANSPORTATION
ELECTRICAL/MECHANiCAL
ENGINEERING:
HVAC
POWER DISTRIBUTION
SYSTEM CONTROLS
OFFICES IN:
JNNEAPOLIS
PRIOR LAKE
ST, PAUL
WASECA
ITEM 4.8.
May 2, 1997
File: 230-306-20
Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
P.O. Box 490
Elk River, MN 55330-0490
RE: TRUNK HIGHWAY 169/197TH AVENUE SIGNALIZATION
Dear Council Members:
The plans and specifications for the signalization of the intersection of TH 169 and 197th
Avenue have been completed and submitted some time ago to MnDOT for their
approval. We anticipate approval shortly.
Therefore, it would be appropriate at this time to start the bidding process. The bidding
process can be done concurrently with MnDOT review of the plans and preparation of
the signal funding agreement. It will not be possible to award the bid until MnDOT's
review is complete, and the agreement has been prepared and approved by the City
Council. We anticipate all this will be done prior to the bids being brought back to the
City Council.
This project basically has three components:
The installation of a five phase signal system at the intersection of TH 169/179th
Avenue.
The connection of this signal system with the one immediately to the south. This
will allow MnDOT to time the signals all together, providing a better flow of
traffic along the TH 169 corridor.
An emergency vehicle preemption system. This would be the first signal in the
City of Elk River to have such a system. This allows emergency vehicles with
emitters to change the signal to a green light as they approach so there will be no
need for them to cross the intersection under a red light condition.
The estimated project cost for this signalization improvement is $195,000. The cost will
be equally split between MnDOT and the City by cooperative agreement, based on legs
entering the intersection. Therefore, the City's cost is expected to be $97,500. I believe
the Developer of Hillside Crossing II was required through the platting process to pay
half of the City's cost for this signal installation.
An Equal Opportunity Employer
Honorable Mayor and City Council
May 7, 1997
Page Two
Attached for the City Council's consideration is a resolution that approves the plans and
specifications, and authorizes the advertisement for bids. If you have any questions
regarding the plans or this resolution, I will be in attendance at your May 19, 1997, City
Council meeting.
Sincerely,
MSA, CONSULTING ENGINEERS
Terry J/. l~laurer, P.E.
TJM:kh
Attachment
306-0202.may
RESOLUTION 97 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
AND ORDERING THE ADVERTISEMENT FOR BIDS
IN THE MATTER OF THE TRUNK HIGHWAY 169/197TH AVENUE SIGNALIZATION
IMPROVEMENT OF 1997
pursuant to City Council direction, the Project Engineer has prepared plans and
specifications for the TH 169/197th Avenue Signalization improvement, which
plans and specifications have been reviewed by the City;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
Such plans and specifications, a copy of which is attached hereto and incorporated herein
by this reference, are hereby approved.
The City Administrator shall prepare and obtain the publication of an advertisement for
bids for the making of the improvement pursuant to the attached plans and specifications.
The advertisement shall be published once each week for three consecutive weeks, shall
specify the work to be done, and shall state that the bids will be received by the City
Administrator until 10:00 a.m., on Thursday, June 12, 1997, at which time the bids will
be publicly opened in the Council chambers of the City Hall by the City Administrator and
the Project Engineer and will then be tabulated for consideration by the City Council at
a meeting thereof at 6:00 o'clock p.m. on June 16, 1997, in the City Council chambers
at City Hall. No bids will be considered unless sealed and filed with the City
Administrator and accompanied by a cash deposit, cashier's check, bid bond, or certified
check payable to the City Administrator in the amount of 5 % of the amount of such bid.
Passed and adopted this 19th day of May, 1997.
ATTEST:
Henry A. Duitsman, Mayor
Sandra A. Thackeray, City Clerk
230/306-0117.may