06-02-1997 CC MINMEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, JUNE 2, 1997
Members Present:
Members Absent:
Staff Present:
Mayor Duitsman: Councilmembers Dietz, Thompson,
Holmgren and Farber
None
Pat Klaers, City Administrator; Lori Johnson, Assistant City
Administrator; Terry Maurer, City Engineer; Cliff Skogstad,
Building Official: Phil Hals, Street/Park Superintendent; Debbie
Kleckner, Recording Secretary
Call Meetin.q To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council
was called to order at 6:15 p.m. by Mayor Duitsman.
2. Consider Aqenda
COUNCILMEMBER FARBER MOVED TO APPROVE THE JUNE 2, 1997, CITY COUNCIL
AGENDA. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
Consider Consent Aqenda
COUNCILMEMBER FARBER MOVED TO APPROVE THE CONSENT AGENDA AS
FOLLOWS:
3.1,
3.2.
3.3.
3.4.
3.5.
3.6.
CHECK REGISTER - APPROVED
5/19/97 CITY COUNCIL MINUTES - WITHDRAWN
CLOSING OF 4TM STREET DURING ST. ANDREW'S CHURCH FESTIVAL-APPROVED
APPLICATION TO CONDUCT EXCLUDED BINGO (VFW) - APPROVED
APPLICATION FOR TRANSIENT MERCHANT LICENSE - APPROVED
EXEMPTION FROM LAWFUL GAMBLING LICENSE (DUCKS UNLIMITED) -
APPROVED
COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 5-0.
Capital Improvement Proqram
Terry Maurer reviewed the April 9, 1997 Otsego Sanitary Sewer and Treatment
Capacity Report with the City Council.
Ice Arena Project
The Council concurred that 50 percent of construction project over-run costs be
covered from the Equipment reserves and 50 percent from the Capital Projects
reserve.
City Council Minutes
June 2, 1997
Page 2
Cliff Skogstad, Building Official, was present to explain the proposed sub-floor
heating system for the ice arena locker room area (Agenda Item 6.5.)
COUNCILMEMBER FARBER MOVED TO APROVE COST SHARING WITH YOUTH
HOCKEY FOR ADDITIONAL COSTS ASSOCIATED WITH SUB-FLOOR HEATING
ALTERNATE, AND TO ADD SPRINKLING HEAD CORRECTIONS IN THE LOCKER ROOM
AREA AS PART OF THE ICE ARENA CONSTRUCTION BUDGET. COUNCILMEMBER
HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0.
The PA system, security system and Zamboni machine for the ice arena were
discussed. The Council directed staff obtain additional quotes for a PA system
and security system and expressed their suppod for use of Equipment reserves
and Capital Project reserves to fund these two items. The Council also directed
the City Administrator to send a letter to the School District regarding their offer to
share the cost up to $5,000 for the purchase of a PA system.
Open Mike
Dave Webber, resident of the Hohlen Trailer Park, questioned the status of the
trailer park purchase. Mayor Duitsman explained the city ordinance requires the
developer to pay relocation costs to the residents, but at this time, the developer
has not made a decision to buy the property and it is likely they will wait until the
feasibility study for extension of utilities is completed in mid-July. Pat Klaers noted
the city attorney is reviewing the 9 month notice situation and will be advising the
city on this issue.
Lance Cunningham, representing Elk River Skateboards, Inc., was present to
request permission to schedule a fundraising event at Orono Park for June 19,
1997. He distributed a proposal for the event and discussion followed. The
Council directed Lance to meet with the Police Chief to discuss using the Orono
Park location for late July and suggested the group proceed with an event on
June 19th at the ice arena.
Discussion followed regarding areas in the city where skateboarding is allowed.
Phil Hals will be working with Jeff Asfahl for possible sites.
The City Council recessed at this time (7:36 p.m.). The City Council reconvened at
7:45 p.m.
Capital improvement Program (continued)
The Council reviewed the 1997 Capital Improvement Program projects. Highlights
of the discussion included the 197th and Highway 169 signalization, the 193rd and
Evans intersection, the Highway 169 pedestrian bridge, surface water
management issues, the Business Park Phase II project (see the 5/21/97 memo),
the Naples Street project (see 5/28/97 memo), the Highland Avenue water and
possible sidewalk and street project, and railing for the south side of the Orono
Dam bridge.
City Council Minutes
June 2,1997
Page 3
6.1.
6.2.
6.3.
6.4.
The City Engineer, Terrry Maurer, reviewed the Macon Street and Riverview Drive
project (Agenda Item 6.6.).
COUNCILMEMBER HOLMGREN MOVED TO APPROVE RESOLUTION 97-48,
APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT
FOR BIDS IN THE MA'n'ER OF THE MACON STREET AND RIVERVIEW DRIVE
IMPROVEMENT OF 1997. COUNCILMEMBER FARBER SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
The City Engineer updated the Council on the status of the Wastewater
Treatment Plant expansion project and reviewed his memo on this topic dated
5/27/97.
COUNCILMEMBER DIETZ MOVED TO ACCEPT THE 29 CHANGE ORDERS AS PRESENTED.
COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 5-0.
Pat reviewed the Capital Improvement Project finances and status of MSA funds.
Concern was expressed over sufficient MSA funds being available for all the
desired projects. The Council indicated that it would decide the MSA funding
priorities at a future meeting.
The City Council indicated its support for the draft 1997 Capital Improvement
Program and directed staff to continue the past practice of bringing ClP issues
forward throughout the year for Council review. It was indicated that another
special CIP meeting for 1997 activities was not necessary.
Cancel 6/9/97 Special City Council Meetinq IDecision Resources Survey)
COUNCILMEMBER HOLMGREN MOVED TO CANCEL THE JUNE 9, 1997 SPECIAL CITY
COUNCIL MEETING. COUNCILMEMBER FARBER SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
Call Special City Council Meetinq for 6/16/97 at 5:00 p.m. (Decision Resources
Survey)
COUNCILMEMBER THOMPSON MOVED TO CALL A SPECIAL CITY COUNCIL MEETING
FOR JUNE 16, 1997 AT 5:00 P.M. COUNCILMEMBER HOLMGREN SECONDED THE
MOTION. THE MOTION CARRIED 5-0.
Consider Continuin.q City Council Meetinq to Attend the Tuesday, June 3, 1997
Ice Arena Facility Tour (6:00 p.m.) - Part of the Ice Arena Commission Meetinq
No action taken on this item. Only Mayor Duitsman indicated that he may be
available for this tour.
Discuss Mn/Dot Tour Dates
COUNCILMEMBER HOLMGREN MOVED TO CALL A SPECIAL MEETING OF THE CITY
COUNCIL ON WEDNESDAY, JULY 2, 1997 AT 9:30 A.M. FOR THE MN/DOT TOUR, TO
BEGIN AT CITY HALL. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
City Council Minutes
June 2, 1997
Page 4
7.1.
6o7.
7.2.
7.3,
7.4.
Call Special Meeting
COUNClLMEMBER THOMPSON MOVED TO CANCEL THE JULY 7, 1997 REGULAR CITY
COUNCIL MEETING AND TO CALL A SPECIAL MEETING FOR JUNE 30, 1997, AT 6:00
P.M. AT CITY HALL. COUNCILMEMBER FARBER SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
Discuss Participation in the Herita.qe Festival Parade on Sunday, Au.qust 10, 1997
Councilmember Farber stated he desired to participate in the Heritage Festival
Parade.
Discuss Gambling Ordinance Amendment
Members of the City Council directed staff fo prepare an ordinance amendment
limiting pull tab operations to one per location.
Hirin.q Temporary WWTS Operators
COUNClLMEMBER HOLMGREN MOVED TO HIRE KELLY OWEN AND CHAD
WRIGHTSON AS TEMPORARY WWTS OPERATORS AT $9.65 PER HOUR BEGINNING
JUNE 3, 1997, CONTINGENT UPON APPLICANTS PASSING PRE-EMPLOYMENT DRUG
AND ALCOHOL TESTS. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
Fire Department Relief Association Funds
COUNCILMEMBER FARBER MOVED TO RELEASE $17,500 IN 1996 FIRE DEPARTMENT
RELIEF ASSOCIATION FUNDS. COUNCILMEMBER HOLMGREN SECONDED THE
MOTION. THE MOTION CARRIED 5-0.
Staff Updates
There were no staff updates.
Adjournment
There being no further business, COUNCILMEMBER HOLMGREN MOVED TO
ADJOURN THE MEETING. COUNCILMEMBER FARBER SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
The meeting of the Elk River City Council was adjourned at 9:31 p.m.
Respectfully submitted,
Debbie Kleckner
Recording Secretary