6.4. SR 12-20-2010REQUEST FOR ACTION
TO ITEM NUMBER
Ma ox and Ci Council 6.4.
AGENDA SECTION MEETING DATE PREPARED BY
Administration December 20, 2010 Phil Hals, Street Su exintendent
ITEM DESCRIPTION REVIEWED By
Consider Architectural Services fox Public Works Facility Lori ohnson, Ci Administrator
REVIEWED BY
ACTION REQUESTED
Determine if the City should engage SEH Inc. for architectural services or do a Request fox Proposals
(RFP) from other firms for these services.
BACKGROUND/DISCUSSION
Now that the Council has adopted the Public Works facility master plan A-3 as proposed by SEH
Architects, Inc., the question is how do we proceed from here? As previously discussed with the Council,
there is approximately 2.75 nvllion dollars available for the pxelitninary work such as construction
drawings, fuel island relocation, salt shed relocation, compost site relocation and ball field lighting ox
relocation. The liquor store funds have been a discussed funding source for a portion of the building for a
few years.
One of the first considerations will be to secure an architectural Earn. Staff would like a dialog with the
Council to decide if the City should continue with SEH Architects, Inc. ox proceed with a request fox
proposal from other firms.
The pros to doing an RFP axe:
It puts all firms in a competitive bidding situation.
It offers opportunities to look at what other firms have to offer.
The cons to doing an RFP axe:
An RFP takes staff time to develop, administrate, and analyze.
Staff has not discussed fees with SEH beyond the master site plan, but they have the resources,
experience and know-how for a project of this size, plus they have been very professional, helpful, and
easy fox staff to work with.
FINANCIAL IMPACT
To be determined by architectural fee schedule.
ATTACHMENTS
None
N:\PubGc Bodies\City Coundl\Council RCA\Agenda Packet\12-20-2010\12-15-10 Action Reuested Public Works Master Plan.doc
Action Motion by _ Second by _ Vote
Follow Up
N:\Public Bodies\City Council\Councl RCA\Agenda Packet\12-20.2010\12-t5-10 Action Reuested Public Works Master Plan.doc