07-14-1997 CC MINSPECIAL MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
JULY '14, '1997
Members Present:
Members Absent:
Staff Present:
Mayor Duitsman, Councilmembers Farber, Holmgren, Dietz
and Thompson
None
Pat Klaers, City Administrator; Lori Johnson, Assistant City
Administrator/Finance DirectoB Terry Maurer, City EngineeB
Phil Hals, Street/Park Superintendent; Debbie Kleckner,
Recording Secretary
Call Meetin.q To Order
Pursuant to due call and notice thereof, the meeting of the Elk River was called
to order at 6:35 p.m. by Mayor Duitsman.
Consider 7/14/97 A.qenda
The following items were added to the Council agenda:
5.1. - OTHER BUSINESS ITEMS - COUNClLMEMBER DIETZ
5.2. - OTHER BUSINESS ITEMS - COUNCILMEMBER THOMPSON
The following item was deleted from the Council agenda:
4.4. - CONSIDER BIDS FOR LIQUOR STORE SECURITY SYSTEM
COUNClLMEMBER THOMPSON MOVED TO APPROVE THE AGENDA AS AMENDED.
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0.
Consider June 30, 1997 City Council Minutes
COUNCILMEMBER FARBER MOVED TO APPROVE THE JUNE 30, 1997, CITY COUNCIL
MINUTES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
Dave Webber, representing the Elk Terrace Mobile Home Park residents, indicated
the residents were willing to grant an extension to the developers, giving them
until September 1, 1997 to close the park, noting they would rather not have to
start over with the process to close the park. Mr. Webber also indicated the
residents are requesting 90 days to vacate their homes, rather than 60 days once
their homes are purchased. Mayor Duitsman stated staff will meet with the
developer when the feasibility study is available, prior to presentation of the
feasibility study to the Council at the July 28, 1997 meeting and will discuss these
City Council Minutes
July 14, 1997
Page 2
requests with the residents at that time. Mayor Duitsman also requested staff
consult the city attorney regarding the city ordinance and how or if these
requests can be accommodated.
4.2. Consider Request to Hire Planninq Intern
City Administrator Pat Klaers referred to the memo from City Planner Steve Ach
detailing the process in hiring a planning intern. He indicated Steve Ach is
recommending a one year internship at $11 per hour.
COUNCILMEMBER
INTERN AT $11 PER
COUNCILMEMBER
FARBER MOVED TO HIRE BRADY HALVERSON AS THE PLANNING
HOUR FOR THE ONE YEAR INTERNSHIP POSITION.
HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0.
4.3. Consider Si.qnal at 197th Avenue and Highway 169
City Engineer Terry Maurer stated that bids have been received for the traffic
control system at 197th Avenue and Highway 169. Terry indicated the iow bid was
from Electric Service Company in the amount of $157,846.30. Terry stated that
no order will be placed until a contract is awarded. Terry also indicated that
there is an expected delay in ordering equipment. It may be December or
possibly February before the equipment would be received and would not be
installed until early spring. Terry distributed the bid tabulations and a resolution
accepting the Iow bid.
COUNCILMEMBER HOLMGREN MOVED TO APPROVE RESOLUTION NO. 97-60, A
RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE
MATTER OF THE T.H. 169/197TM AVENUE IMPROVEMENT OF 1997. COUNCILMEMBER
FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-1. Councilmember Dietz
opposed.
4.1. Consider 1998 Fire Relief Benefit Amount
Randy Sykes presented a request on behalf of the Fire Relief Association to
increase the benefit level from $2,500 per year of service to $2,674.
COUNCILMEMBER FARBER MOVED TO APPROVE THE FIRE RELIEF ASSOCIATION'S
REQUEST FOR AN INCREASE IN THE PER YEAR OF SERVICE PENSION BENEFIT TO
$2,674. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
COUNCILMEMBER HOLMGREN MOVED TO RELEASE THE CITY OF ELK RIVER'S 1997
CONTRIBUTION OF $17,500 TO THE FIRE RELIEF ASSOCIATION. COUNCILMEMBER
FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0.
4.4. Consider Bids for Liquor Store Security System
COUNCILMEMBER FARBER MOVED TO POSTPONE CONSIDERATION OF THE BIDS FOR
THE LIQUOR STORE SECURITY SYSTEM UNTIL THE JULY 21, 1997 CITY COUNCIL
MEETING. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
City Council Minutes
July 14, 1997
Page 3
4.5. Review Fund Request from Minnesota Central Initiative Fund
City Administrator Pat Klaers explained the fund request from the Minnesota
Central Initiative Fund. He stated the city has also received a funding request
from the Historical Society.
Mayor Duitsman indicated that he would prefer to take no action on the requests
at this time and would rather discuss and consider these types of requests during
1998 budget deliberations.
4.6.
Consider City Council Participation in Sherburne County Parade
It was the consensus of the Council that they would participate in the Sherburne
County Fair parade.
4.7. Hi.qhland Road Project Update
City Engineer Terry Maurer presented the estimates for the two alternatives on
the Highland Road project. He stated that for a 30 mph curve it would be
necessary to tear up 270 feet in order to lower the vertical curve 1/2 foot. This
alternative would cost $17,000. He stated that for a 40 mph curve it would be
necessary to tear up 550 feet in order to lower the vertical curve 1 - 1 ½ feet. This
alternative would cost $35,000.
Terry Maurer recommended that the City Council fake no action at this time and
if a sidewalk was constructed at a later date, the Council could consider
reconstructing the curve at that time. It was the consensus of the Council to
take no action.
4.8. Update on Athletic Fields
Street/Park Superintendent Phil Hals indicated that the topsoil and grading has
been done on the fields. He stated that the irrigation pipe is in the ground and
he is waiting for the electrical hookup and well to be installed. He stated that the
original estimate for a 4" well was $9,000. He indicated that the well companies
have informed him that given the geology of the site, they do not feel the 4" well
will be adequate. He indicated the 8" well will be used strictly for irrigation. He
noted a domestic well will be needed at a later date. Phil requested the Council
also consider approval of $4,120 to Anoka Electric for the electrical installation.
He noted that these expenditures are higher than the original estimates, but felt
the total project should still be within the construction budget of $200,000.
COUNCILMEMBER FARBER MOVED TO APPROVE THE E.H. RENNER QUOTE FOR AN
EIGHT INCH IRRIGATION WELL AT THE CASS PROPERTY BALL FIELDS SITE IN THE
AMOUNT OF $19,684.62. COUNCILMEMBER HOLMGREN SECONDED THE MOTION.
THE MOTION CARRIED 5-0.
COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE ELECTRICAL INSTALLATION
AT THE CASS PROPERTY BALL FIELDS BY ANOKA ELECTRIC AT A COST OF $4,120.00.
COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0.
City Council Minutes
July 14, 1997
Page 4
4.9. Update on Tree/Brush Clean Up - Phil Hals
Street/Park Superintendent Phil Hals gave the Council an update on the storm
brush clean up. He stated that his department has been cleaning up trees and
brush for 6 days. To date they have hauled 60 tandem loads of brush. He
indicated it would take another 1 1/$ to 2 weeks to complete the clean up. Phil
estimated it is costing $175 per hour ($7,000 a week) in manpower and
equipment rental for removal only and this does not include disposal expenses.
Phil noted that Fire Chief Bruce West may give special permits this winter to burn
the brush they have collected.
Phil noted that there have been no problems with the brush clean up process.
He stated that they may be able to purchase equipment, such as a very large
chipper, cooperatively with County through the use of SCORE funds for these
types of situations.
5. Other Business
Mayor Duitsman and Councilmember Holmgren indicated that MnDOT
complemented city staff and expressed their appreciation for being invited to
visit project sites in Elk River.
Councilmember Thompson Items
Councilmember Thompson asked if the Council would be interested in meeting
with a representative of Minneapolis Boys/Girls club before a regular Council
meeting to discuss what the organization is all about, its goals, how it is run, etc.
The Council agreed to this type of presentation and discussion.
Councilmember Thompson suggested the compost site be open at least 1 day a
week for residents to drop off grass clippings, yard waste, etc.
Councilmember Dietz Items
Councilmember Dietz stated that he felt there should be an agreement with
school district to install two additional soccer fields at Meadowvale, not to turn
over two existing fields, as part of ALC proposal.
Councilmember Dietz noted the following update items from the latest Utilities
Commission meeting:
1. Suggestion that the City Council consider permanent sprinkling ban.
2. Utilities Commission is not in favor of cellular phone antennas being
placed on water towers.
6. Staff Updates
City Engineer Terry Maurer updated the Council on city projects. He noted that
Proctor is temporarily closed at Highland due to the watermain project and
should be opened by Friday.
City Council Minutes
July 14, 1997
Page 5
7. Adjournment
There being no further business, COUNClLMEMBER FARBER MOVED TO ADJOURN
THE MEETING. COUNClLMEMBER HOLMGREN SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
The meeting of the Elk River City Council was adjourned at 7:33 p.m.
Respectfully submitted,
Debbie Kleckner
Recording Secretary