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07-28-1997 CC MINMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, JULY 28, 1997 Members Present: Mayor Duitsman, Councilmembers Dietz, Thompson, Farber (6:12 p.m.), and Holmgren Members Absent: None Staff Present: City Administrator Pat Klaers; City Clerk Sandra Thackeray; City City Planner, Steve Ach; Assistant City Administrator/Finance Director Lori Johnson; Street/Park Superintendent Phil Hals; City Engineer Terry Maurer Also Present: Dana Anderson, Park and Recreation Commission Chair; Dave Macgillivray, Bond Consultant, Springsted 1. Call Meetin.q To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Duitsman. 2. Consider A.qenda Item 4.1. to be considered after Item 4.2. COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE 7/28/97 COUNCIL AGENDA AS AMENDED. C:OUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 4-0. 3. Consider 7/21/97 City Council Minutes COUNC:ILMEMBER HOLMGREN MOVED TO APPROVE THE 7/21/97 CITY C:OUNCIL MINUTES. C:OUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0. Councilmember Farber arrived at this time (6:12 p.m.) 4.2. Consider Adoption of Resolution Settin.q Date, Amount, and Purpose of Referendum City Administrator Pat Klaers indicated that that due to complexity and multiplicity of issues that must be dealt with for an outdoor pool, the Park and Recreation Commission has recommended the pool not be included in the park referendum. Dana Anderson, Park and Recreation Commission Chair, reviewed the components of the referendum and proposed costs of each component. Council discussion was held regarding whether the money allocated in the proposal would have to be spent exactly as outlined in the proposal. Questions were raised regarding whether the dollars proposed are being properly allocated for certain components such as Woodland Trails Park and the Cass Fields. The City Administrator indicated that the specific improvements would be presented to the Council for discussion prior to the funds being spent. Elk River City Council Minutes Page 2 July 28, 1997 COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 97-66 CALLING FOR AN ELECTION ON THE ISSUANCE OF $2,000,000 OF GENERAL OBLIGATION BONDS OF THE CITY FOR PUBLIC PARK AND RECREATIONAL FACILITIES TO BE HELD ON SEPTEMBER 23, 1997, BETWEEN THE HOURS OF 7:00 A.M. AND 8:00 P.M. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER FARBER MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL ON AUGUST 5, 1997, AT 7:00 P.M. IN THE TRAINING ROOM TO DISCUSS THE PARK REFERENDUM. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4.1. Consider Authorization to .qo out for Bids for the Hiqhway 169 Street Li.qhts and Safety Fence City Engineer Terry Maurer reviewed the pro]ed components for the Trunk Highway 169 Corridor Improvements which included, lighting, fencing, fencing the park and ride, and cross walks. He informed the Council that this project will be 100% funded by MnDOT. Mayor Duitsman indicated that the city has heard public testimony many times regarding this issue and because of this, the issue will not be open for public discussion this evening. Councilmember Farber indicated that since the project is being fully funded by the state the city should fence both sides of the road. He further indicated that this would be in the best interest and safety of the citizens. Mayor Duitsman stated that he supports going to a six foot fence, however, he indicated that fencing one side would probably prevent pedestrians from going to the other side of the road. He further indicated that although this is a state safety issue, it also entails spending of government funds. Councilmember Thompson indicated his support of fencing both sides due to the safety involved. He indicated that the city has worked with business owners on both sides of the road and positioned the fence so as not to impede the visibility of the businesses. Councilmember Holmgren indicated that he would like to find a compromise as he had heard that there are many people in opposition to fencing both sides of the road. He indicated that although he has reservations, he feels that he must make the decision that will give the pedestrians the most protection. He stated he would vote to fence both sides of the road. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 97-67 APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS IN THE MATi'ER OF THE FENCING AND LIGHTING IMPROVEMENT OF 1997. COUNCILMEMBER FARBER SECONDED THE MOTION. Councilmember Dietz stated that he also has reservations about the necessity of fencing both sides of the road, however, he also has a concern for the safety of the citizens. He indicated that he felt the lighting would provide more safety than the fence. THE MOTION CARRIED 5-0. Elk River City Council Minutes July 28, 1997 Page 3 4.3. 4.5. 4.6. 4.7. Consider Resolution Providinq for the Issuance and Sale of the City's $1,165,000 General Obliqation Improvement Bonds, Series 1997A Consider Resolution Providincl for the Issuance and Sale of the City's $335,000 General Obligation Water Revenue Bonds, Series 1997B Lori Johnson, Finance Director, indicated that the City is being requested to consider awarding the sale of General Obligation Improvement Bonds and General Obligation Water Revenue Bonds. Lori Johnson indicated that the interest rates were exceptionally Iow which will result in the special assessment rates being lowered. Dave MacGillivray of Springsted reviewed the bid results from these sales and recommended that the Council award the sales to the lowest bidders. Dave MacGillivray also indicated that the City's credit rating has been reviewed by Moody's and the city has received a credit rating of BAA1. COUNCILMEMBER HOLMGREN MOVED TO APPROVE RESOLUTION 97-68 PROVIDING FOR THE ISSUANCE AND SALE OF THE CITY'S $1,165,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1997A. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER FARBER MOVED TO APPROVE RESOLUTION 97-69 PROVIDING FOR THE ISSUANCE AND SALE OF THE CITY'S $335,000 GENERAL OBLIGATION WATER REVENUE BONDS, SERIES 1997B. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Request to Advertise for Buildinq Inspector Position City Administrator Pat Klaers indicated that the number one priority for this employee will be the housing program, however, the employee will provide assistance to the building inspectors during peak construction times in the summer. COUNCILMEMBER THOMPSON MOVED TO AUTHORIZE THE ADVERTISEMENT FOR THE BUILDING INSPECTOR POSITION. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Siqna.qe Quote for the Northbound Liquor Store Project City Administrator Pat Klaers indicated that following a site visit and study of signage for the liquor store, staff is recommending the purchase of a LED reader board. He recommended the council award the bid for signage to Sign Solutions for a LED reader board in the amount of $15, 414. COUNCILMEMBER FARBER MOVED TO AWARD THE BID FOR THE LED READER BOARD SIGN TO SIGN SOLUTIONS IN THE AMOUNT OF $15,414. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Phoenix Enterprises Request for Preliminary Plat (Hillside Crossinq South Two) Case No. P 97-7 (Continued from 7/21/97 City Council Meetin.q) City Planner Steve Ach recommended that this issue be continued due to an error in property owner notification. Elk River City Council Minutes July 28, 1997 Page 4 4.8. COUNCILMEMBER HOLMGREN MOVED TO CONTINUE THE PUBLIC HEARING ON THE PRELIMINARY PLAT REQUEST TO THE AUGUST 18, 1997, CITY COUNCIL MEETING. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Security Packaqe for the Elk River Ice Arena City Administrator Pat Klaers indicated that the city received two quotes for a security system for the Ice Arena. He indicated that the bids were as follows: Elk River Utilities - $2,794.68 and General Security Services Corporation (GSSC) - $12,334.00. It was noted that the two bids are not comparable as the GSSC system is much more elaborate. The City received the GSSC proposal first, then asked the Utilities for a proposal that would cover only the bare necessities because we could not afford very much at this time. Pat Klaers indicated that staff is recommending that the Council accept the bid from Elk River Utilities. COUNCILMEMBER FARBER MOVED TO AWARD THE BID FOR THE ICE ARENA SECURITY SYSTEM TO ELK RIVER UTILITIES AT $2,794.68 AND TO FUND THE PROJECT USING 1/2 OF THE AMOUNT FROM EQUIPMENT RESERVES AND THE OTHER 1/2 FROM CAPITAL PROJECTS RESERVE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Open Mike Dave Weber presented a petition to extend the deadline date for the mobile home park to September 1. COUNCILMEMBER FARBER MOVED TO FORWARD THIS REQUEST TO THE CITY ATTORNEY AND TO DIRECT THE ATTORNEY TO CHANGE THE 60 DAY TIME PERIOD TO 90 DAYS IF ALLOWED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Feasibility Study for the Trunk Utility and Major Transportation Improvements (and Official Map) for Eastern Elk River Phase I City Engineer Terry Maurer reviewed the major issues of the Eastern Area Phase I feasibility study which included sanitary sewer, water main, trunk storm drainage, streets and projected costs. Councilmember Holmgren stated that the proposed assessment of $6,000 per lot is based on an appraisal that is two years old. He suggested that the city consider having the property reappraised due to the increase in land value in the City of Elk River. COUNCILMEMBER HOLMGREN MOVED TO ACCEPT THE REPORT AS PRESENTED BY THE CITY ENGINEER IN RELATION TO THE EASTERN AREA PHASE I FEASIBILITY STUDY. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER FARBER MOVED TO AUTHORIZE THE CITY ENGINEER TO PROCEED WITH THE OFFICIAL MAPPING PROCESS OF THE ROAD (COUNTY ROAD 12 TO 171sT AVENUE AND COUNTY ROAD 12 AND 13) TO INCLUDE STAKING, HOLDING A PUBLIC HEARING AND FILING THE DOCUMENT. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Elk River City Council Minutes Page 5 July 28, 1997 COUNCILMEMBER HOLMGREN MOVED TO PROCEED WITH THE APPLICATION FOR THE RAILROAD CROSSING AT 171sT AVENUE. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER FARBER MOVED TO DIRECT THE CITY ENGINEER TO BEGIN WORKING WITH MNDOT ON THE SIGNALIZATION OF HIGHWAY 10 AND 171sT AVENUE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER HOLMGREN MOVED TO DIRECT THE CITY ADMINISTRATOR TO CONSULT WITH LAND ACQUISITION FIRMS TO ACQUIRE QUOTES FOR SECURING RIGHTS-OF-WAY AND EASEMENTS. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. A concerned resident indicated that his property is involved in the project. He stated that he had not been notified of this project and questioned how the road will affect his property. He also informed the city that he does not want the road nor does he want his property if the road in constructed as proposed. He stated that he would expect the city to purchase his entire property. He further indicated that he would like to be notified of future meetings. 7. Other Business There was no other business. 8. Staff Updates There were no staff updates. Motion to Call an Executive Session of the City Council to Consider Strate,qies for Labor Ne,qotiations COUNCILMEMBER HOLMGREN MOVED TO CALL AN EXECUTIVE SESSION OF THE CITY COUNCIL. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. The City Council recessed into Executive Session at 7:53 p.m. and reconvened at 8:40 p.m. 12. Adjournment There being no further business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE MEETING. COUNClLMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River was adjourned at 8:40 p.m. Respectfully submitted, Sandra Thackeray City Clerk EXECUTIVE SESSION MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, JULY 28, 1997 Members Present: Members Absent: Staff Present: Mayor Duitsman, Councilmembers Dietz, Thompson, Farber, and Holmgren None City Administrator Pat Klaers; City Clerk Sandra Thackeray; Assistant City Administrator Lori Johnson 10.1. Open Executive Session Pursuant to due call and notice thereof, Executive Session of the Elk River City Council was called to order at 7:55 p.m. by Mayor Duitsman. City Administrator Pat Klaers discussed the June 12, 1997, request from the Union and strategies to consider for labor negotiations regarding the 1997-98 Police Union Contract. 10.2. Adjourn Executive Session There being no fudher business, COUNCILMEMBER HOLMGREN MOVED TO ADJOURN THE EXECUTIVE SESSION OF THE CITY COUNCIL. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River was adjourned at 8:40 p.m. Re~ectfully su~'nitt~, , City Clerk c/' --