5. HRSR 01-03-2011ITEM ~ 5.
City
E
Kiver
MEMORANDUM
TO: Housing & Redevelopment Authority
FROM: Catherine Mehelich, Director of Economic Development
DATE: January 3, 201 I
SUBJECT: Annual Meeting Election of Officers
Attachment
• HRA Bylaws
The City Council recently re-appointed Commissioner Stewart Wilson fora 5-year term to
the HRA Commission.
The HRA Bylaws indicate the following offices are to be filled through the election process
at the Annual Meeting of the Authority:
• Chair
• Vice Chair
• Secretary
The 2010 HRA Officers were as follows:
• Chair -Stewart Wilson
• Vice Chair -Larry Toth
• Secretary -Jean Lieser
The HRA Annual Meeting provides the opportunity to review the attached HRA Bylaws for
any suggested amendments. Staff has no suggested amendments at this time.
AMENDMENT TO THE BYLAWS OF
THE HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF ELK RIVER
By way of action at the annual meeting of the Housing and Redevelopment Authority in
and for the City of Elk River (the HRA) held on January 3, 2005, Section 2.1 and Section
2.5 of Article 2 of the HRA by-laws are hereby amended to include the following
language:
2. I) Annual Meeting -The annual meeting of the Authority shall be held at
the principal office of the Authority on the first Monday of January at
5:00 p.m., or such other location as designated in the notice of the annual
meeting. And annual meeting fallingupon a holiday shall be held on the
next following business da~at the same time and location.
2.5) Regular Meetings and Order of Business at Regular Meetings -Regular
meetings shall be held by the Authority on the first Monday of each
month at 5:00 p.m. at the principal office of the Authority, unless
otherwise designated, and shall be open to the public. An~re~ular
meeting falling upon a holiday shall be held on the next regular business
dad at the same time and location.
Adopted this 3~d day of January, 2005 in accordance with Article 7 of the HRA by-laws.
HRA Executive Director
S:\EDA\HR5`~ ~GEtiDA\1`ea~200~\.~'~~\DnTE\T TO THE BYLA\US 2.doc
BYL_~WS OF
THE HOUSING A~rD REDEVELOPMENT AUTHORITY
IN AND FOR
THE CITY OF ELK RIVER, l~~III~~TESOTA
PRE_<1MBLE
The Housing and Redevelopment Authority in and for the City of Elk River was
created by an act of the Legislature of the State of Minnesota entitled the
"Municipal Housing and Redevelopment Act,'' Minnesota Statutes, Sections
462.411 - 462. % 12. On the 21st day of July, 1980, the City Council of the City of
EIk River adopted a resolution in accordance v~Tith the findings required by
Minnesota Statutes, Section 462.425, Subd. 2. The bylaws of the Elk River
Housing and Redevelopment Authority dated as of April 28, 1996; are hereby
repealed. The bylaws dated November 25, 1996; are hereby adopted thereof and
shall govern from this day forward.
ARTICLE 1.
AUTHORITY
1.1) Name -The legal name of the Authority is "The Housing and
Redevelopment Authority in and for the City of Elk River."
1.2) Office -The principal office of the Authority shall be the city offices of the
City of Elk River, unless otherwise determined by resolution of the
Authority.
ARTICLE 2.
MEETINGS
2.1) Annual Meetine~ -The annual meeting of the Authority shall be held at
the principal office of the Authority on the fourth Monday of January at
5:00 p.m., or such other location as designated in the notice of the annual
meeting.
2.2) I~TOtice of Annual Meeting -Notice shall be published in the official
newspaper of the Authority and delivered to each Commissioner of the
Authority and each member of the governing body of the City, not less
than ten (10) days in advance of such meeting. It shall be the
responsibility of the Executive Director to give this notice.
2.3) uorum -There shall be a quorum to conduct business at the annual
meeting. If a quorum is not present, the Executive Director shall
establish a date for a nevi= annual meeting and cause notice to be given as
provided in Section 2.2 of this Article.
2.4) Order of Business at the Annual Meeting -The annual meeting of the
Authority, and so far as possible all other meetings of the Authority=, shall
be conducted in accordance with Robert's Rules of Order Revised. The
suggested order of business at the annual meeting shall be the following:
Roll call.
2. Confirmation and recognition of new commissioners.
3. Election of officers and establishment of their terms.
4. Designation of committee assignments to Commissioners.
Determination of new committees and assignments of
Commissioners.
6. Consideration of staff assignments.
7. Approval of official new=spaper.
8. Approval of official depository.
9. Reading of financial condition by Chair.
10. Reading of status of each existing project by Chair.
11. Designation of place of meeting during the remainder of
calendar year.
12. Determination of dates of meeting during the remainder of
calendar year.
13. Discussion of any modifications or amendments to the
"Municipal Housing and Redevelopment Act."
14. Discussion of Bylai~=s and any suggested amendments.
2.5) Regular Nleetin~s and Order of Business at Regular Meetings -Regular
meetings shall be held by the Authority on the fourth Monday of each
month at 5:00 p.m. at the principal office of the Authority and shall be
open to the public. INTO separate notice need be given for regular meetings.
If a quorum of the City Council is to be present, a public hearing notice
must be published in accordance with Section 2.2. The suggested order of
business at regular meetings shall be the folio«=ing:
Roll call.
2. Opening format.
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3. Approval of minutes.
4. Financial matters.
5. Old business.
6. Current business.
7. Hearings and resolutions.
8. Project considerations.
9. New business.
10. Close.
2.6) Special Meetings -Special meetings of the Authority shall be called by the
Executive Director at any time upon written request of any
Commissioner. Notice of special meetings shall be given to each
commissioner a minimum of 72 hours in advance of such meeting. If a
quorum of the City Council is to be present, a public hearing notice must
be published in accordance with Section 2.2.
ARTICLE 3.
OFFICERS
3.1) Officers -The officers of the Authority shall consist of a Chair, a Vice
Chair, a Secretary and such other officers as shall from time to time be
duly selected and appointed.
3.2) Chair -The Chair, who shall be selected fiom among the Commissioners,
shall preside at all meetings of the Commissioners and shall have general
charge of and control over the affairs of the Authority subject to the
approval of the Commissioners.
3.3) Vice Chair -The Vice Chair, who shall be selected from among the
Commissioners, shall preside at all meetings of the Commissioners in the
absence of the Chair and shall perform such duties as maybe assigned by
the Commissioners. In case of death, retirement, or disability of the
Chair, the Vice Chair shall perform and be vested «-ith all the duties and
powers of the Chair.
3.4) Secretarv -The Secretary, who shall be selected from among the
Commissioners, shall be responsible for the taking and preparation of
minutes of each meeting of the Authority. Further, the Secretary shall be
responsible for maintaining any appropriate files as deemed necessary by
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the Commissioners, including files of the minutes, publications of
meetings, and meeting agendas. The Secretary shall also perform such
functions as may be deemed necessary by the Chao.
3.5) Executive Director -The Authority shall appoint an Executive Director
and such other staff, permanent and temporary, that it deems necessary=
to carry out the business of the Authority. The Executive Director shall
have the duties and responsibilities delegated by these by-lave=s and as
assigned by the Authority.
ARTICLE 4.
QUORUI~Z AND VOTING
4.1) uorum - .4 majority of the Commissioners in office at any time shall
constitute a quorum for all purposes. In the case a quorum is not present
at any meeting, those present shall have the power to adjourn the
meeting, R=ithout notice or other announcement at the meeting, until the
requisite number of Commissioners is present, and business ~=hich might
have been transacted at the meeting ~~c=hich was adjourned may be
transacted at such reconvened meeting.
4.2) Voting - In addition to a quorum being required for each meeting of the
Authority in order to transact business, a majority of all of the
Commissioners shall be required to approve any matter before the
Commissioners.
ARTICLE 5.
FINANCE AND CONTR4CTS
5.1) Fiscal Year -The calendar year shall be the fiscal year of the Authority
for general and administrative purposes; provided, how=ever, that other
fiscal years may be established by resolution as required or desirable for
specific purposes or undertakings of the Authority.
5.2) Budget -The folio«=ing budgetary proceedings shall apply to the
transaction of business by the Authority:
(01) A budget shall be prepared by the Executive Director. This budget
shall be presented to the Commissioners of the Authority for
consideration in August of each year.
(02) The budget shall include estimated revenues and the source of
revenues, the costs of the projects for the ensuing year, and the estimated
costs for staff personnel, as vc=ell as the general administrative and
overhead costs estimated for the ensuing year, and a proposed levy.
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(03) After full consideration of the budget, the Commissioners of the
Authority shall approve it and the Chair of the Authority shall submit the
budget to the City Council not later than the tenth day of September of
each year.
ARTICLE 6.
SCOPE OF POWERS AND DUTIES
6.1) Contracts and Procurement
(Ol) All construction «Tork and work of demolition and clearing,
contracts for services or for repairs, maintenance and replacements, and
every purchase of equipment, supplies or materials and contracts therefor
shall be in accordance with the procurement policies, if any, established
by resolution of the Authority.
(02) Approval of Contract by Attornev -Except for the purchase of
expendable office supplies, no contract shall be made by the Authority
through any officer or employee except in writing approved as to form by
the attorney for the Authority.
(03) Execution of Contracts -Unless other«%ise directed by the
Authority or required by the State or Federal agencies furnishing funds to
the Authority, all contracts shall be executed on behalf of the Authority
by any t«%o of the officers of the Authority, or one officer of the Authority
and the Executive Director.
6.3) Disbursements
(Ol) Federal Funds -All funds received from the Government of the
United States or any of its agencies shall be disbursed and accounted for
in accordance with the regulations or requirements from time to time
made by the Federal agencies furnishing said funds to the Authority.
(02) Official Depositorv -All monies received by the Authority from any
source whatsoever shall be deposited in approved bank accounts of the
Authority and shall be disbursed only by check, except that petty cash
funds not exceeding One Hundred Dollars ($100) at any time may be
maintained by the Authority.
(03) Checks -All checks drawn on bank accounts of the Authority shall
indicate the fund and, in the case of a project, the project to be charged.
All checks shall be signed by the two designated Commissioners of the
Authority, or one officer of the Authority and the Executive Director.
AR.TI CLE 7.
Al~2ENDNIEI~TTS
These Bylaws may be amended at any regular meeting of the Authority provided
that notice of such proposed amendment shall be given to each Commissioner b~T
registered or certified mail a minimum of ten (10) days prior to such meeting.
Amendment of the Bylaws shall be in accordance with procedural and voting
requirements established by these Bylaws or by resolution of the Authority.
Adop d t 's 25th day of November, 1996.
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Commissioner
Z'
Commissioner
s: \eda\hra\bylaws.doc
Attorney Dav' C. Sellergr ~
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Commissioner