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12-13-2010 CCM• MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE CITY OF ELK RIVER (UPPER TOWN CONFERENCE ROOM) MONDAY, DECEMBER t 3, 2010 Members Present: Mayor Klinzing, Councilmembers Gumphrey, Motin, Westgaard, and Zerwas Also Present: Economic Development Authority Members: President Touchette and Commissioner Dwyer Members Absent: EDA Commissioner Tveite Staff Present: City Administrator Lori Johnson, Planning Manager Jeremy Barnhart, Engineer Justin Femrite, Human Resources Representative Lauren Wipper, Finance Director Tim Simon, Street Superintendent Phil Hals, Assistant Street Superintendent Mark Thompson, Economic Development Assistant Annie Deckert, Recreation Manager Steve Benoit, Environmental Administrator Rebecca Haug, Director of Economic Development Catherine Mehelich, City Attorney Peter Beck, Parks Supervisor Rodney Schreifels, Building Official Bob Ruprecht, and Executive Secretary/Deputy City Clerk Jessica Miller 1. Call Meeting To Order . Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:34 p.m. by Mayor Klinzing. 2. Consider Council Agenda Authorize advertisement of part-time City Hall secretary receptionist was added as item 5.7. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED 5-0. 3. Consider Consent Agenda MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE THE FOLLOWING CONSENT AGENDA: 3.1. DECEMBER 6, 2010 MINUTES 3.2. RESOLUTION 10-64 ADOPTING 2011 COMPENSATION PLAN AND TITLE CHANGE OF THE TEMPORARY CABLECASTER TO PART- TIME CABLECASTER. 3.3. RESOLUTIONS LEVYING SPECIAL ASSESSMENTS FOR WATER AVAILABILITY CHARGE AND SEWER ACCESS CHARGE ^ RESOLUTION 10-65 -18252 CONCORD STREET NW • RESOLUTION 10-66 -13548 RIVERVIEW DR NW 3.4. RESOLUTION 10-67 AUTHORIZING PERA PHASED RETIREMENT OPTION City Council Minutes December 13, 2010 Page 2 3.5. ACCEPTANCE OF THE CERTIFICATE OF ACHIEVEMENT FOR • EXCELLENCE IN FINANCIAL REPORTING. MOTION CARRIED 5-0. 4. Open Mike No one appeared for open mike. 5.1. Toint Meeting with the Economic Development Authority to Discuss Focused Area Study Implementation Pursuant to due call and notice thereof, the meeting of the Elk River Economic Development Authority was called to order at 6:38 p.m. by President Touchette. Mr. Barnhart presented his staff report. He reviewed the proposed construction phases. Discussion took place on what type of environmental assessment to complete; an AUAR or an EAW. The boundary. of the environmental assessment was also discussed. Discussion also took place on whether the City Council or the EDA would be in charge of the improvement project. It was discussed that the Council typically handles infrastructure improvements and is the only entity authorized to assess for the improvements. Consensus of the City Council was as follows: • ^ Approval of the phasing plan as presented. ^ Perform an AUAR environmental assessment for the entire project. ^ Begin preliminary engineering work for phase 1 as identified in the staff report. Mr. Femrite indicated he will prepare a RFP and bring back for Council approval. There being no further business, President Touchette adjourned the meeting of the Economic Development Authority at 6:55 p.m. 5.2. Request by City of Elk River for Ordinance Amendment to Section 30-1385 and Chapter 42, Article II of the Elk River City Code of Ordinance Relating to the Mineral Excavation Overlay Zoning District and the Regulation of the Mineral Excavation Activities, Case No. OA 10-12 -Public Hearinn Ms. Haug presented her staff report. Mayor Klinzing opened the public hearing. There being no one to speak to this issue, Mayor Klinzing closed the public hearing. Concerns were raised with the ordinance being amended while Tiller's application is pending. Mr. Beck stated that this ordinance amendment does address the Tiller issues the Planning Commission will be considering at their meeting tomorrow night, but the concerns would still exist under current ordinance. He noted that the Planning Commission has no option but to act on Tiller's request tomorrow evening because of the 120 day rule. He stated that the item can only be extended at the written request of the applicant, Tiller. He noted that this ordinance amendment terminates the moratorium currently in place. • City Council Minutes December 13, 2010 Page 3 • MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER ZERWAS TO ADOPT ORDINANCE 10-23 AMENDING SECTION 30-1385 AND CHAPTER 42, ARTICLE II OF THE ELK RIVER CITY CODE OF ORDINANCES RELATING TO THE MINERAL EXCAVATION OVERLAY ZONING DISTRICT AND THE REGULATION OF MINERAL EXCAVATION ACTIVITIES. MOTION CARRIED 5-0. 5.3. Public Works Master Plan Update SEH representatives presented a PowerPoint. Discussion took place on the costs associated with relocating the ball field versus lighting a current field complex. It was noted that lighting an existing field is a better net value than relocating a field. Council consensus was to move forward with scheme A.3. Councilmember Westgaard questioned the next steps. Ms. Johnson indicated that the Council can decide the pace at which this project moves forward. She recommended the Council select an architect -either SEH or through an RFP process to begin the design phase. Councilmember Westgaard questioned if the Council wants to move forward with SEH construction documents. Councilmember Zerwas stated he believes this project needs to be a priority. She indicated that this item will come back on December 20 for discussion on • how to proceed with architectural services. Ms. Johnson stated that liquor operation funds may be used as a funding source for some of the preliminary Master Plan work such as relocating the fuel islands, architectural services, etc. if the Council desires. Councilmember Gumphrey stated that staff should discuss moving the fuel islands with ERMU and they should help fund this since they also use them. 5.4. Building Safet~Division Update Mr. Ruprecht reviewed his staff report. Discussion took place on zoned single family dwellings that have been converted into multiple family dwellings. Safety and zoning issues were raised with non-owner occupied single family dwellings that are being rented to multiple families. The Council directed staff to begin addressing violations to this ordinance as they become evident and to not issue rental licenses for multi-family buildings in R1 zones. Consensus of the Council was to begin charging a rental inspection application fee of $45 per addressed building and $15 per dwelling unit consistent with the current fire department inspection fees for larger units. 5.5. Review Position Classifications 5.5.A. Lead Park Maintenance Worker • Ms. Johnson presented the staff report. City Council Minutes December 13, 2010 Page 4 MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY • COUNCILMEMBER WESTGAARD TO APPROVE THE LEAD PARK MAINTENANCE WORKER POSITION DESCRIPTION AND PAY GRADE AS PRESENTED AND TO PROMOTE STEVE STOFFERS TO LEAD PARK MAINTENANCE WORKER EFFECTIVE JANUARY 1, 2011, AT PAY GRADE 7, STEP D, WITH ELIGIBLITY FOR A STEP INCREASE JULY 1, 2012 BASED ON SATISFACTORY PERFORMANCE. MOTION CARRIED 5-0. (See amendment to this motion below under item 5.5.b.) 5.5.B. Economic Development Assistant Ms. Johnson presented the staff report. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE THE POSITION DESCRIPTION AND PAY GRADE FOR THE MARKETING AND BUSINESS DEVELOPMENT ADMINISTRATOR AS OUTLINED AND TO PROMOTE ANNIE DECKERT TO THIS POSITION EFFECTIVE JANUARY 1, 2011 AT PAY GRADE 8, STEP B, WITH ELIGIBLITY FOR A STEP INCREASE JULY 1, 2011 BASED ON SATISFACTORY PERFORMANCE. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER WESTGAARD TO AMEND THE MOTION FROM ITEM 5.5.B. ABOVE FOR MR. STOFFERS TO BE ELIGIBLE FOR A STEP INCREASE JULY 1, 2011. The maker and seconder of the motion were agreeable to the • amendment. MOTION CARRIED 5-0. 5.6. Council Open Forum Councilmember Motin provided a Northstar Corridor Development Authority update. 5.7. Authorize for Advertisement of Part-time Secretary/Receptionist at City Hall Ms. Johnson presented the staff report. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER WESTGAARD TO AUTHORIZE STAFF TO ADVERTISE FOR APART-TIME CITY HALL SECRETARY/RECEPTIONIST. MOTION CARRIED 5-0. 6. Other Business There was no other business. 7. Council Updates There were no Council updates. 8. Staff Updates • There were no staff updates. City Council Minutes December 13, 2010 Page 5 9. Adjournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 8:12 p.m. Minutes prepared by Jessica Miller. Tina Allard, City Clerk J Dietz, Mayor