5.3. SR 01-11-2011Item # 5_3.
MEMORANDUM
TO: Mayor and City Council
FROM: Lori Johnson, City Administrator
DATE: January 10, 201 I
SUBJECT: Parks and Recreation Director Discussion
At the November 1, 2010, Council meeting, the Council requested that discussion on the
process of recruiting and selecting a Parks and Recreation Director be brought back to the
Council at the January worksession. Attached are the minutes from that meeting for your
review.
Additionally, for your information I have attached to this memo the list of 2011 Unfilled and
Requested Positions list that was included in the August 2, 2010, budget memo to the City
Council. In addition to the five vacant positions listed on the attachment, there axe two
other vacant part time positions, a Street Maintenance I position not filled after a retirement,
and a Recreation Assistant. Further, although the Senior Planner position is listed, it is not
planned to be filled; neither axe the two positions eliminated in the building safety
department. The current unfunded positions planned to be filled in the future total over
$437,000.
Since the November 1, 2010, worksession and adoption of the budget, there have been
several unexpected personnel changes. Those changes include the partial retirement of the
Street Superintendent, promotions at the police department, and increased hours in the fire
department. Those coupled with the delayed hiring of a Parks and Recreation Director
create a savings of approximately $96,700. However, it is expected that the $46,300 of fiends
saved in the street division will be reallocated within that division.
N:\Public Bodies\Ciry Council\Lori\2011\Pazks and Recreation Director.docx
MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT UPPER TOWN CONFERENCE ROOM
MONDAY, NOVEMBER I, 2010
Members Present: Mayor Klinzing, Councilmembers Zerwas, Westgaard and Motin
Members Absent: Councilmember Gumphrey
Staff Present: City Administrator Lori Johnson, Finance Director Tim Simon,
Environmental Technician Nicki Blake-Bradley, Parks and Recreation
Manager Steve Benoit, Planner/Park Planner Chris Leeseberg, and
Recording Secretary Debbie Huebner
5.6. Parks and Recreation Director Position Update
Ms. Johnson explained that Michelle Olson has declined accepting the Parks and Recreation
Director position due to an unexpected personal situation. She stated that she would like
comment and direction from the Council as to how to proceed with this position. Ms.
Johnson indicated that the division managers have been doing very well in the absence of a
director these past few months. She noted that Councilmember Gumphrey suggested that
position should be re-opened sooner rather than later, but he was also comfortable waiting
while.
Councilmember Motin concurred with Councilmember Gumphrey's position, but suggested
waiting until after the first of the new year to re-open the position, after the holidays.
Councilmember Westgaard stated he was fine with waiting, but would like to discuss the
process and who is involved in the process. Ms. Johnson stated that she will wait until after
the first of the year to advertise the position and the issue will be brought back to the
Council for discussion.
This item will be placed on the January worksession for discussion of the process.
New (N)
Department Vacant V
Building Maint. N
Fire N
Fire N
Streets N
Streets N
Streets N
Streets N
Park Maint. N
Park Maint. N
Park Maint. N
Recreation V
Police V
Public Works V
Planning V
Community Development V
Subtotal General Fund
2011 BUDGET
UNFILLED AND REQUESTED POSITIONS
C.~ v >nc.~- ~ ,
Pay & Benefit Add'I Total
Position Requested Costs Costs Savings Cost
Bldg. Maint. Assistant 01/01/2011 59,821 950 60,771
Administrative Asst. 01/01/2011 .24,577 24,577
Duty Officer 01/01/2011 28,722 2,000 30,722
Street Maint. I 01/01/2011 44,837 625 45,462
Office Assistant 01/01/2011 9,584 9,584
Seasonal Laborers (2) 05/01/2011 22,061 200 22,261
Summer Laborers (2) 06/01/2011 10,479 200 10,679
Admin. Assistant/Office Assistant 01/01/2011 4,541 4,541
Park Maintenance Lead 01/01/2011 2,390 2,390
Seasonal Park Laborer 05/01/2011 6,986 6,986
Recreation Assistant 01/01/2011 21,567 2,800 24,367
Executive Secretary 01/01/2011 62,945 62,945
Public Works Director 01/01/2011 116,909 116,909
Senior Planner 01/01/2011 80,559 80,559
Community Development Director 01/01/2011 112,464 112,464
NEW POSITIONS
UNFILLED/VACANT POSITIONS
$ 608,442 $ 6,775 $ - $ 615,217
$ 213,998 $ 3,975 $ - $ 217,973
$ 394,444 $ 2,800 $ - $ 397,244
07/30/2010