6.1. ERMUSR STAFF REPORTS 01-11-2011Elk River
Municipal Utilities
13069 Orono Parkway • P.O. Box 430
Elk River, MN 5 5 3 30-0430
UTILITIES COMMISSION MEETING
Phone: 763.441.2020
Fax: 763.441.5099
TO: FROM:
Elk River Municipal Utilities Commission Troy Adams, P.E. -Director of Operations ~
John Dietz, Chair
Daryl Thom son, Trustee
MEETING DATE: AGENDA ITEM NUMBER:
January 11, 2011 6.1
SUBJECT:
Staff U dates - Director of O erations
DISCUSSION:
Staff has reviewed the applicants for the vacant Maintenance Person position will be conducting
interviews the week of January 10`s. Staff is targeting the last week of January and the first week
in February for conducting interview for the vacant Water Operator position.
The week of February 28th, I will be attending the American Public Power Association (APPA)
Legislative Rally in Washington, D.C. In the past, two Commissioners and one Staff member would
attend. Last yeaz, Commissioner Gumphrey and I attended and we have only budgeted for two to attend
in 2011. Ideally, an elected official or Commission representative should attend this rally. However, if
that is not possible, another manager could attend the rally with me.
The Minnesota Municipal Utilities Association (MMUA) Legislative Conference St. Paul will be March
30's -April 1s`. We aze budgeted for one Commissioner and one Staff member to attend.
Enclosed for your reading aze the current issues of the MMUA Resource.
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Elk River -~
Municipal Utilities
13069 Orono Parkway • P.O. Box 430
Elk River, MN 55330-0430
UTILITIES COMMISSION MEETING
Phone: 763.441.2020
Fax: 763.441.8099
TO: FROM:
Elk River Municipal Utilities Commission Theresa Slominski -Finance Director/Office
John Dietz, Chair Manager
Daryl Thompson, Trustee
MEETING DATE: AGENDA ITEM NUMBER:
Janua 11,2011 6.1
SUBJECT:
Staff U dates -Finance Director/Office Mana er
DISCUSSION:
Last month we implemented the credit card payments with no fees to our customers. Prior to
this, the largest volume of transactions in a month was 294. We had 442 credit card payment
transactions in December amounting to $60,515. This is a cost of $994.50 to ERMU and would
have been between $1,000 and $1,200 if processed on a typical percentage cost basis.
Inventory was conducted at the plant on Januarty 3`d, Water inventory was done December 20~h
and Security inventory was done December 17` .The electric inventory is especially large and
time consuming and staff have done a great job over the past year to fine tune the process and
implement efficiencies in organization that facilitate an expeditious and effective count. All field
staff should be commended for their participation and diligence, as well as the involved office
staff for coordination and participation, and also supervisory management for stressing the
importance of the task and being involved in its facilitation. It takes teamwork and the team did
a great job!
The auditors were here for their preliminary fieldwork on January 5`h. It went very well and they
will be back the week of February 28"'through March 4`h for their major fieldwork.
We are evaluating the after-hours phone service and will be visiting some call center locations to
determine how we move forward after March 3151 when GRE no longer provides this service to
us.
Elk River
Municipal Utilities
UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission David Berg- Water Superintendent
John Dietz, Chair
Da 1 Thom son, Trustee
MEETING DATE: AGENDA ITEM NUMBER:
Janu 112011 StaffU dates
SUBJECT:
Cold water shut off valves
DISCUSSION:
In December I was called out for a water break to one of the Trout Brooks condominiums. This
unit has only one main valve street side and the valve for individual shut offs in each of the private
units. This poses a problem since we do not have access into the private townhome unit and they
run the risk of water lines freezing. The Elk River Police were called because the home was
abandoned and the only way in was to break the door down. After breaking the door I was able to
get the water off. I told Tom Koler, the association manager that each shut off should be in the
utility room in order to resolve fwther issues of this magnitude. Tom agreed and called back to see
if the Utilities would give any water credit in place of the cost for the change of plumbing.
dniuiu4~LUll~lut u[:51 r;~ L1NllEN CONSTRUCTION FAX No, 763-441-1184 P, 002
3o~Jpehsow.4ve, suite ~- Geeerall Plumbing Office Phowe: 6z2.2yo.o6yy
Ell2 RI,VCV, MN 56330 ~~aCTQR$ Office i=ax: ~6s.442.600~
www.gpC-Pf.uw~.btwg.cowt. ~~ w~,ileeC~?a~i,-~Luwi.biw~ cove.
January 4, 2010
Attention; Tom IColer
Linden Corporation.
Project; Cold Water Main Shut off Valve.
Trout Brook Condominium Association
APT Companies purposes to furnish and install the following plumbing items as per walls thru
Tom dated ]2/30/10.
• Install full port 1"ball valves at dog house location on water main to 108 units.
• Water shut done required at each unit.
Cost Each unit ..........................................$175.00
Exe a :Overtime, Plumbing permit.
BASE BID 108 UNITS:--------__-__--________-_______-______g 18,900.00
Sincerely,
Mike Conners
Project Manager
API Companies
Certi red
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Elk River ,~
Municipal Utilities
13069 Orono Parkway • P.O. Box 430
Elk Rivet' MN 55330-0430
UTILITIES COMMISSION MEETING
Phone: 763.441.2020
Fax: 763.441.5099
TO: FROM:
Elk River Municipal Utilities Commission Mark Fuchs
John Dietz, Chair Line Superintendent
D 1 Thom son, Trustee
MEETING DATE: AGENDA ITEM NUMBER:
Jan 11, 2011 6.1
SUBJECT:
Staff Updates
Discussion:
• Primary wire and three phase transformer have been installed at Cretex. We aze
waiting for their electrician to finish their work and then we will transfer them to
the new transformer.
• We have been fixing street lights that have a photo eye controller that feed
multiple lights at one time.
• Had to inspect our underground distribution switchgeaz because of a recall notice.
We have 35 of these units. In the spring we will have to change out gaskets on the
visible break windows.
• Had one new electric service.
• We will finish Area 22 rebuild and Engers addition rebuild in the spring after the
frost is out. There are a few transformers to take down and pull poles.
• The 5`h street rebuild job will be on hold until spring.
• We are getting equipment ready to start tree trimming.
Elk River~,~~`^-...
Municipal Utilities
UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Wade Lovelette. -Superintendent of Technical Services
John Dieta, Chatr
D 1 Thom son, Trustee
MEETTNG DATE: AGENDA ITEM NUMBER:
Janu 11, 2011 6.1
SUBJECT:
StaffU dates-Su erintendentofTechnicalServices
DISCUSSION:
The following is a summary of projects and/or updates over the past several weeks:
This month the locating department had a total of twenty-seven locate tickets.
One of those was an "emergency" locate, two were updates and one was an
appointment. It was a slow month as far as locating goes but staff was busy with the
home energy audits and the thermal imaging camera for our equipment.
The Metering department continues with weekly and monthly substation checks,
and doing the monthly power bill. The meter change-out program is still continuing
as time permits.
Some staff are continuing to attend the weekly meetings for the Home Energy
Audit program. They are also doing a lot of the home energy audits.
The Security Systems department had a total of fifty-five phone contacts, six
personal visits, six systems quoted, nine sales made, eight installs completed and
twenty-one service calls for the month of December. This brings the YTD total
installs to 11.1.
Power plant staff did the monthly run on the engines. Everything went well and
Steve got the new fuel injectors in engine #2 so that they could exercise that one too.
Jeff Murray attended the transformer school along with three of the linemen. His
education seminar report is included.
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SIGNATUR
ELK RIVER MUNICIPAL UTILITIES EDUCATION /SEMINAR REPORT
DATE December 21 2010
EMPLOYEE NAME Grant Orrock
TITLE OF EDUCATION/ SEMINAR Transformer School
ORGANIZATION SPONSORING EDUCATION SEMINAR MMUA
DATES ATTENDED December 14-17
LOCATION Marshall, MN
WHY DID EMPLOYEE CHOOSE TO ATTEND A re-fresher on sin le phase and three phase
transformers.
WHAT INFORMATION WAS LEARNED BY ATTENDING This was the best school I have attended
so far. The information mostly learned by me was bein able to look at a three phase transformer banks
and know the differnce between a Delta bank and a W e bank both on the primary side and the
secoundary side. Being able to do hands on connections was also a ood learnin curve forme the
instructor did a great job at teaching it on everyone's level and didn't leave anyone behind
WAS INFORMATION CONVEYED TO SUPERVISOR AND CO-WORKERS AND TO WHO
Yes, the information learned was conveyed to Supervisors and Co-workers
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