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7. PRSR 12-14-2005Item # 7. ver MEMORANDUM TO: Parks and Recreation Commission FROM: Bill Maertz, Parks and Recreation Director DATE: December 8, 2005 SUBJECT: Directors Report 1. Old North Bound Liquor site improvements: Images of Site Improvements 2. Woodland Trails Sign: Sign Image 3. Rinks and Snow Tubing 4. 2006 Staffing Additions 5. Arena managers Office: Images of Old Office and New Office 6. Field Allocation Policy ATTACHMENTS: Rinks Memo Field Allocation Policy Youth Baseball Assignment Chart Klver MEMORANDUM TO: Parks and Recreation Commission FROM: Bill Maertz, Parks and Recreation Director DATE: December 8, 2005 SUBJECT: Rinks Update Ice rink flooding has begun and rinks will open the weekend of 12/10/05. In addition to rinks at Handke and Lions Park, staff will flooding rinks at Mississippi Oaks Park and Trottbrook Park. At Handke and Lions Park, snow tubes will be available for free use by park users. Users will be required to sign out the tubes and sign a waiver. Both Handke and Lions Park warming houses will begin opening at 3:00 PM (instead of 4:30 PM) in order to provide a recreation opportunity closer the to school dismissal time. This year, maintenance staff will begin grooming the sliding hills with a Bombardier track machine as time allows. ATTACHED: Sign out and Waiver form Snow Tubes Flyer ~~ r FRED Snow Tubes Available For Sliding Snow Tubes can be checked out with the warming house attendant Z00'd d8b ~Z0 50/80/ZT SSTT58988L uoi iea.i~aa .ianiahl3 SNOW TUBING SIGN-OUT rORM Must be 7 years old when not with atn adult NAME: DATE: ADDRESS: CITY: STATE: 7,iP PHONE# TUBE# This device `-snow tube" intended use is only for snow tubing and is Duly to be used on the dcsignatcd sliding hills at Handke Stadium attd Lions Park Center. T'he tube is not to be towed behind a vclticlc, may develop high speeds, has no brakes, and is developed to be rode in a scatcd position. Protcctivc equipment is highly ad- visahlewhen using this tube. This statement is to inform the user that there arc inherent dangers associated with tubing. With the user signing the bottom he/she is acknowledging that they have read this ` statement. The City of Elk River is not responsiblc for any injury or accident involved with the use - ~ ! - ..\1 of this tub. E] Sigrlture River Parks and r Recreation SNOW TUBING SIGN-OUT FORM ~~• Must be 7 years old when not with an adult N 4ME: DATE: ADDRESS: CITY: STATE: ZIP PI-TONF,# TUBE# Tltis device "snow tube" intended use is only for suow tubing and is only to be used on the dcsignatcd sliding bills at Ilandke Stadium and Lions Park Center. The tube is not to be towed behind a vehicle, may develop high speeds, has no brakes, and is developed to be rode is a scatcd position. Protcctivc equipment is highly ad- visablc when using this tube. This statement is to inform the user that there arc inherent dangers associated with tubing. With the user signing the bottom he/she is acknowledging that they have read this sr ment. The'City of Elk River is not responsiblc for any injury or accident involved with the use - oi _.s tub. Bl -- Signature River Parks and Recreazion em0'd det ~ZO SO BO/ZT SSTTSE9E9L uoi aea,i~aa ~anitj~I3 ~,<Y of ERiver POLICY FOR FIELD USE Priorities The following priority schedule will be used for identifying associations and field use: Priority One: One association/group per sporUactivity and population served. This association will be the association with seniority if it serves the largest number of participants. Priority Two: All other groups requesting fields. Field Use Fields will be scheduled for Priority One first. Groups must allow a minimum of 14 days for the processing of their request. Field use will be assigned based on the previous year's participation numbers as well as what fields are available for use. Requests must be submitted in writing by the deadline as determined by the Recreation Department to ensure field availability. Field Maintenance Fields will be maintained in accordance with industry standards as outlined by Priority One association based on the schedule supplied by the association. Any changes to the original schedule must be completed in writing at least 2 business days before the need or no maintenance will be provided and change request may be denied. We are not responsible for any messages left on the voice mail system. No changes may be made to City fields ~y anyone other than the City. Fees Priority One Fees: The City will set fees each season. This fee, any outstanding bills, and a complete participant roster must be submitted to the Recreation Department before any scheduling needs will be considered for that season. This fee will cover the following basic services: • Coordination of scheduling and maintenance • Portable toilets at each site • General field set up for games, excluding items listed below These items are not included in seasonal fees and will be billed at actual cost unless otherwise noted: ^ Maintaining a field more than once each day • Extra portable toilets and/or cleanings ^ Moving of bases - $25/move Priority Two Fees: All other Applications for Facility Use received for fields will be reviewed once scheduling is complete for the associations. Field use fees will be as determined by the City. This fee covers use only. No maintenance will be performed nor may any changes be made to the field by the persons/groups reserving the field. Any maintenance or changes to fields may be requested and will be reviewed for feasibility. If we are able honor requests, fees will be assessed based on actual expenses incurred as determined by the City. 'ver MEMORANDUM TO: FROM: DATE: ~ - SUBJECT: Field Assignments 2005 OK t OK 2 .. Youth baseball Ross Demant, Recreation Coordinator October 4°'. 2005 Field iJse Policy Attached you will find the Policy for Field Usc. Under this policy, Youth Baseball and Girl's Fastpitch Softball will continue to fall into the Priority One elassitieation. Field Assi¢nmenU The city has fourteen fields at three different facilities (Oak Knoll, Elk River, and the Youth Athletic Complex). All scheduling for these telds will be done through our office. Based on the ,, .2005 participation the field assignments arc listed below: Youth Baseball Youth Baseball Youth Baseball Youth Baseball Youth Baseball Youth Baseball Youth Baseball Youth Baseball Monda Tuesda Wednesda Thursda Youth Baseball Girls Softball Girls Softball Youth Baseball Girls Softball Girls Softball Girls Softball Girls Softball Girls Softball Youth Baseball S ecial OI m ics Girls Softball Girls Softball Youth Baseball S eaal OI m ics Youth Baseball Youth Baseball Youth Baseball Youth Baseball Youth Baseball Youth Baseball Youth Baseball Youth Baseball Youth Baseball YAC 1 YAC 2 YAC 3 YAC 4 YAC 5 YAC 6 Adult Softball Adult Softball Adult Softball T-Ball Adult Softball Adult Softball Adult Softball T-Ball Adult Softball Adult Softball Adult Softball T-Ball Adult Softball Adult Softball Adult Softball T-Ball Adult Softball Adult Softball Girls Softball Girls Softball ORONO 1 ORONO 2 ORONO 3 ORONO 4 KUSS All times are subject to change If your association would like to request a change to the proposed schedule, the Parks & Recreation Department must be notified in writing no later than December Zed, 2005. Fees for Summer 200G We estimate the costs associatc;d with Youth Baseball's use for the summer season to be approximately $3500 a~td your fee for 2006 will he approximately $2625. Please refer to the at4tched policy for more information on what items arc covcn:d by these fees surd what items may require additional Pecs to he paid. som•d dsv ~zm seiserzT SSTTSE9E9L uo i iea~~aa .lan i 2, ~tI3