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7. PRSR 03-08-2006Item # 7. MEMORANDUM TO: Park and Recreation Commission FROM: Bill Maertz, Parks and Recreation Commissioner DATE: March 8, 2006 SUBJECT: Directors Report 1. Youth Sports Associations and Field Development 2. Pinewood Golf Course Update 3. Park Dedication Fund ATTACHMENTS: Pinewood Golf Course Budget Park Dedication Fund Balance Pinewood Golf Course Operating Projections Projected Projected Projected Projected Projected Assumption 2006 2007 2008 2009 2010 Rounds 16,000 16,500 17,000 17,500 18,000 Average Green Fees 3% $ 10.50 $ 10.82 $ 11.14 $ 11.47 $ 11.82 REVENUE Green Fees Revenue 3% $ 168,000 $ 178,448 $ 189,371 $ 200,789 $ 212,721 Golf Cart Rentals 3% $ 10,000 $ 10,300 $ 10,609 $ 10,927 $ 11,255 Food & Beverage Sales 3% $ 12,000 $ 12,360 $ 12,731 $ 13,113 $ 13,506 Merchandise Sales 3% $ 2,500 $ 2,575 $ 2,652 $ 2,732 $ 2,814 Building Rental 3% $ - $ 500 $ 1,000 $ 1,500 $ 2,000 Advertising 3% $ 3,000 $ 3,090 $ 3,183 $ 3,278 $ 3,377 TOTAL REVENUE $ 1 95,500 $ 207,273 $ 219,545 $ 232,339 $ 245,673 OPERATING EXPENSES Personnel -Clubhouse 3% $ 55,000 $ 56,650 $ 58,350 $ 60,100 $ 61,903 Personnel-Maintenance 3% $ 38,000 $ 39,140 $ 40,314 $ 41,524 $ 42,769 Payroll Taxes/Benefits @ 25% 3% $ 23,250 $ 23,948 $ 24,666 $ 25,406 $ 26,168 Total Personnel $ 116,250 $ 119,738 $ 123,330 $ 127,030 $ 130,840 Clubhouse Other Expenses 3% $ 14,500 $ 14,935 $ 15,383 $ 15,845 $ 16,320 Maintenance Other Expenses 3% $ 52,105 $ 53,668 $ 55,278 $ 56,937 $ 27,934 Cost of Sales 3% $ 7,000 $ 7,210 $ 7,426 $ 7,649 $ 7,879 Total Operating Expenses $ 73,605 $ 75,813 $ 78,088 $ 80,430 $ 52,132 TOTAL OPERATING EXPENSES $1 89,855 195,551 201,417 207,460 182,973 NET PROFIT/LOSS $ 5,645 $ 11,722 $ 18,128 $ 24,879 $ 62,700 Revenues Green Fees $ 168,000 Golf Cart Rental $ 10,000 Food and Beverage Sales $ 12,000 Merchandise Sales $ 2,500 Building Rental $ _ Advercising $ 3,000 Total Revenues $ 195,500 Expenses 4101 Salaries -Regular $ 66,000 4103 Temp Employees $ 27,000 Benefiu, PERA, etc. $ 23,250 Personal Services $ 116,250 4212 Fuels and Lubs $ 2,500 4219 Operating Supplies $ 18,200 4259 Merchandise for Resale $ 7,000 Supplies $ 27,700 4319 Other Professional Services 4321 Telephone $ 1,800 4322 Postage 4331 Travel, Conference, & Schools 4349 Advertising $ 2,000 4359 Publishing 4361 Insurance $ 5,000 4389 Utilities $ 1,500 4401 Bldg Repair & Maintenance $ 2,500 4404 Equip Repair & Maintenance $ 2,500 4409 Contrattual Services 4415 Equipment Rental $ 28,105 4417 Uniform Rental $ 500 4433 Dues and Subscriptions 4438 Credit Card Fees $ 2,000 4440 Miscellaneous Other Services and Charges $ 45,905 Total Expenses $ 189,855 BALANCE SHEET CITY OF ELK RIVER Page: 1 31112006 12:1 ] pm As of: 2/28/2006 Balances Fund Type: 11 Special revenue funds Fund: 225 -PARK DEDICATION Assets Acct Class: 1000 Current Assets 10]0 Cash 1,684,021.21 1012 Fair Value-Investments 610.00 1380 Interest Receivable 5,742.00 Acct Class: 1000 Current Assets 1,690,373.21 Total Assets 1,690,373.2] ReservesBalances Acct Class: 2400 Fund Equity 2400 Fund Balance 1,600,028.81 2600 Changeln Fund Balance 90,344.40 Acct Class: 2400 Fund Equity 1,690,373.21 Total ReservesBalances 1,690,373.21 Total Liabilities & Balances 1.690.373.21 REPORT CITY OF ELK RIVER For the Period: ili/2006 to 212812006 Page: 1 31112006 12:09 pm Original Bud. Amended Bud. YTD Actual CURR MTH Encumb. YTD UnencBal % Bud Fund: 225 -PARK DEDICATION Revenues Dept 000.000 Acct Class: 3400 Charges for services 3470 Park Dedication Fee 0 110 5/2 0 0 6 CR Ret ID: VANDENBERG ADDN Rcd From: ROBERT VANDENBERG 25,200.00 Drawer 1 Type: PKDED 57048 0111312006 CR Ref ID: WESTWOOD SHORES Rcd From: CHRISTIAN DEVELOPMEN 2,940.00 Drawer: 1 Type: PKDED 57149 0112612006 CR Ref ID: KINGDOM ESTATES 2ND Rctl From: HOME SECURITY ABSTRA 36,400.00 Drawer: 1 Type: PKDED 57318 0212312006 CR Ref ID: ZYLSTRA PLAT OS-02 Rcd From: ZVLSTRA HARLEY DAVID 25,080.00 Drawer: 1 Type. PKDED 57632 Park Dedication Fee 0.00 0.00 89,620.00 25,080.00 0.00 A9,620.00 0.0 3472 Park Use Fee 0 110 9/2 0 0 6 CR Ref ID: WOODLAND TRAILS FEES Rcd From: ER REC 74.00 Drawer: i Type: REC 57073 0 112 3/2 0 0 6 CR Ref ID:1/18 -1122106 MANUALS Rcd From: ER REC 196.00 Drawer: 1 Type: REC 57271 0112712006 CR Ref ID: WOODLAND TRAILS DONATI Rcd From: PATRONS 13.00 Drawer. 1 Type: MISC 57327 0211012006 CR Ref ID: WOODLAND TRAILS FEES Rcd From: REC 88.00 Drawer: 1 Type: REC 57488 0212112006 AP MN DEPT. OF REVENUE JANUARY SALES 8 USE TAX -274.00 INV#: 49961 02R4I2006 CR Ref ID: WOODLAND TRAILS FEES Rcd From: ER REC 129.00 Drawer: 1 Type: REC 57644 Park Use Fee 0.00 0.00 226.00 -57.00 0.00 -226.00 0.0 Charges for services 0.00 0.00 89,846.00 25,023.00 0.00 -89,84fi.00 0.0 Acct Class: 3620 Other revenue 3621 Interest Income 01I31Y1006 GJ INTEREST-JANUARY 7,158.79 Interest Income 0.00 0.00 7,158.79 0.00 0.00 -7,158.79 0.0 O[her revenue 0.00 0.00 7,158.79 0.00 0.00 -7,158.79 0.0 Dept: 000.000 0.00 0.00 97,004.79 25,023.00 0.00 -97,004.79 0.0 Revenues 0.00 0.00 97,004.79 25,023.00 0.00 -97,004.79 0.0 Expenditures Dept 510.511 PARK MAINTENANCE Acct Class: 4300 Other services & charges 4319 Other Professional Services 02I21Y2006 AP HOISINGTON KOEGLER GROUP INC RIVERS EDGE PARK DESIGN 6,660.39 INV#: 49897 OMer Professional Services 0.00 0.00 6,660.39 6,660.39 0.00 -6,660.39 0.0 Other services8charges 0.00 0.00 6,660.39 6,660.39 0.00 -6,660.39 D.0 PARK MAINTENANCE 0.00 0.00 6,660.39 6,660.39 0.00 -6,660.39 0.0 Expenditures 0.00 0.00 6,660.39 6,660.39 0.00 -6,660.39 0.0 Net Effea for PARK DEDICATION 0.00 0.00 90,344.40 18,362.61 0.00 -90,344.40 Change in Fund Balance: 90,344.40