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6.2. SR 02-07-2011Elk REQUEST FOR ACTION River TO ITEM NUMBER Ci Council 6.2. AGENDA SECTION MEETING DATE PREPARED BY Worksession Februa 7, 2011 Tina Allard, Ci Clerk ITEM DESCRIPTION REVIEWED By Consider Changing Non-Mayoral Appointment Term Lori ohnson, Ci Administrator Expirations REVIEWED BY ACTION REQUESTED Council direction on whether to proceed with preparing ordinance amendments for the six non-Mayoral appointment commissions in order to change the term expirations from the last day of February to the last day of December. BACKGROUND/DISCUSSION Currently, the three Mayoral appointment boards (EDA, HRA, and Library Board) have terms that expire on the last day of December. The six non-Mayoral appointment commissions (Energy City, Heritage Preservation, Ice Arena, Parks and Recreation, Planning, and Utilities Commission) have terms that expire on the last day of February. In conversations the city administrator has had with the Mayor, they have decided to bring this item to the Council for consideration. The request is to discuss changing the expiration dates of the non-Mayoral appointments to the last day of December in order for all of the boards and commissions to have the same expiration dates. It should be noted that the term expirations for the non-Mayoral appointments were amended in January 1999. Please see attached minutes for background on that change. FINANCIAL IMPACT Term expirations are set in city ordinance. There would be six ordinance amendments with an approximate publication cost of $550-600. ATTACHMENTS ^ January 11, 1999 Council minutes Morton by Second by Vote Follow Up N:\Public Bodies\Boards\Council Memos\2011\Term 1;xpirations.docx City Council Minutes January 11, 1999 Page 5 • December 7, 1998, Council meeting: "That any board or commission that has the ability to recommend or propose a tax levy or fee increase allow only residents of the city of Elk River on the board or commission." Councilmember Farber indicated concem in the matter of the Ice Arena / Commission being included in the residency requirements. He stated thattt{e Ice Arena Commission is more complicated due to its relationship with You~Hockey, and that the issue should be tabled to be presented at a future mee~irig allowing for public input. He further noted that he would not be opposed fo~the residency requirement if the Ice Arena Commission were excluded. ~.-' City Attorney Peter Beck indicated that Council may am~rid the city code with respect to each commission in separate ordinance ar~ndments, or amend the ordinance with astraight-across-the-board residenpji requirement. In either event, he advised staff to prepare draft ordinance amendments to be reviewed by Council at a future meeting. Councilmember Motin indicated that when seeking board and commission applicants, there could be a lack of qualified or interested Elk River Residents. He stated that there may be highly qualified non-resident business owners in the city of Elk River that (under a residency requirement) would be disqualified. COUNCILMEMBER THOMPSON''MOVED TO DIRECT STAFF TO PREPARE AMENDMENTS TO THE CITY CODE FOR EACH BOARD AND COMMISSION REGARDING RESIDENCY, REQUIRING MEMBERS OF THE COMMISSION TO BE A RESIDENT OF THE CITY OF ELK RIVER AND TO ALLOW,.CURRENT NON-RESIDENT MEMBERS TO BE GRANDFATHERED-IN • TO ALLOW THEM TO,.jFULFILI THEIR CURRENT TERM, AND SERVE ONE MORE TERM ON THAT BOARD OR COMMISSION; AND THAT THE ORDINANCE AMENDMENTS BE BROUGHT BACK'TO THE CITY COUNCIL FOR ACTION AT A FUTURE MEETING, AND THAT COUNCIL TA~CE PUBLIC INPUT AT THE MEETING IN WHICH THE ISSUE IS DISCUSSED. COUNCILMIMBER DIETZ SECONDED THE MOTION. Councilmember Motin indicated that he would prefer to see a preference shown in tfle city's ordinance for residency, but not a total disqualification. THE MOTION CARRIED 3-2. Mayor Klinzing, Councilmembers Dietz and Thompson voted aye. Councilmembers Motin and Farber• voted nay. 5.8. Discuss City Commission and Board Agoointment P Councilmember Motin discussed his concern with the current expiration of terms, and the timing of interviews and appointments to commissions and boards. He suggested making amendments to the policy in order to have consistency in the dates of expiration, interviews, and appointments. He indicated that in order to achieve consistency, it should be ensured that interviews and appointments are made at the beginning of each year, rather than at the end of the year. This would allow the new Council to be involved in the interviewing and appointment process. COUNCILMEMBER MOTIN MOVED TO APPROVE THE PREPARATION OF ORDINANCE AMENDMENTS REQUIRING ALL COMMISSION AND BOARD MEMBERS TO BE • INTERVIEWED AND APPOINTED IN THE MONTH OF JANUARY, AND TO REVIEW THE DRAFT ORDINANCE AMENDMENTS AT THE JANUARY 25, 1999, MEETING. City Council Minutes January 11, 1999 Page 6 • COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0-1. Councilmember Dietz abstained. City Administrator Pat Klaers suggested that a policy statement be included in the Board/Commission revised policy stating that the City Council reserves the right to reappoint without interviewing. He suggested that staff prepare a draft policy to be presented for review at a future meeting. ,. ' 5.7. Consider Board and Commission Appointments `~_ 5.7a. Plannina Commissi~ .:ILMEMBER DIETZ MOVED TO REAPPOINT JOSEPH SCHUSTER AND LOUISE R TO THE PLANNING COMMISSION, EACH FOR A THREE (3) YEAR TERM JG ON DECEMBER 31, 2001. COUNCILMEMBER MOTIN SECONDED THE N. THE MOTION CARRIED 5-0. 5.7b. COUNCILMEM$lrR DIETZ MOVED TO REAPPOINT LANA HUBERTY TO THE PARK AND RECREATION COMMISSION FOR A THREE (3) YEAR TERM EXPIRING ON DECEMBER 31, 2001, WITH NO AC~JON TO FILL DANA ANDERSON'S TERM EXPIRATION UNTIL AFTER THE RESIDENCY DISCUSS~N AT THE JANUARY 25, 1999, MEETING. COUNCILMEMBER THOMPSON SECONDE'Q THE MOTION. THE MOTION CARRIED 5-0. 5.9. Human Resource Issues • 5.9a. Environmental C City Administrator Pat Klass advised the Council that if there were no concerns expressed, effect January 12, 1999, Environmental and Code Enforcement Officer Laurie M era-Kerr will begin work on a part time basis versus her current full time statu z 5.9b. Liquor Store Manager City Administrator Pat Klaers informedjt{ie Council that Liquor Store Manager Fritz Dolejs will be refiring effe ive January 29, 1999, and that his letter of resignation has been received~e indicated a need for advertisement for the manager position, a~ the approval of the Council to begin interviewing for an acting liquor sto a manager. Pat stated that in discussion with current Assistant Liquor Store Hager Mike Donais, Mike expressed no interest in the position or in being he acting liquor store manager. He added that the interviewing and 'ring process is expected to take approximately three months, and that tw full time clerks, Brent Behms and Steve Tillmann, have expressed interest both the acting liquor store manager position and the liquor store manage osition. Pat also suggested retaining Fritz's services on a short term bass as a consultant. Councilmember Thompson stated he felt that the assistan liquor store manager should accept the responsibilities of the interim li or store • manager position.