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5.4. ERMUSR 02-15-2011Elk River Municipal Utilities 13069 Orono Parkway • P.O. Box 430 Elk Rive, MN 55330-0430 UTILITIES COMMISSION MEETING Phone: 763.441.2020 Fax: 763.441.8099 TO: FROM: Elk River Municipal Utilities Commission Troy Adams, P.E. - Director of Operations John Dietz, Chair Daryl Thompson, Trustee AI Nadeau MEETING DATE: AGENDA ITEM NUMBER: Febru 15, 2011 5.4 SUBJECT: 2011 Vehicle Purchases BACKGROUND: In late 2010 ERMU brought meter reading in house. At this time, 2 vehicles were reassigned for the meter readers. One of these vehicles was a 1993 Ford Ranger for which the title is in the City's name. The other was the unassigned water department 2004 Ford F2501eft unused because of the unfilled water operator position. Also, office staff currently uses a 1996 Chevy Suburban for delivering bills and as well as daily use. This vehicle's title is also in the City's name. The two vehicles the Utilities uses that the titles are in the City's name need to be reassigned to the Elk River Police Department. This creates a need for two replacement vehicles. Also, the addition of two meter readers has created a need for two vehicles. However, the Utilities will be able to reassign a vehicle designated for summer help to fill one of the meter reading vehicle needs. Through vehicle reassignment, the Utilities look to maximize the life of older or high mileage vehicles by reassigning them to different functions. The reassignments will result in the meter readers keeping the 2004 F250 from the Water Department and getting a 2001 F250 from the Electric Department. Typically, pickups would be scheduled for replacement after 10 years. However, this vehicle will be able to serve some extended use in this capacity. Approved in the 2011 Budget were 2 Ford F250 pickups, 1 for the Water Department and 1 for the Electric Department. The Security van is a 2005 Chevy Astro. Through discussions with the City Shop, it has been determined that this vehicle is undersized for the assigned workload. Also, this vehicle has higher miles. This vehicle will be reassigned to replace the 1996 Suburban and be able to extend it useful life. Approved in the 2011 Budget was 1 Ford E250 cargo van for the Technical Services Department for use as the Security van. DISCUSSION: For 2011, Midway Ford was awarded the State Bid for Ford F250 pickups and Ford E250 cargo vans. Attached are quotes from Midway Ford. Also, the Utilities requested quotes from Elk River Ford. These quotes are also attached for Commission reference. At $22,996 per truck, Elk River Ford has the low bid for the Ford F250 pickups by $497.49 per truck. At $18,629.46, Midway Ford has the low bid for the Ford E250 cargo van by $1,066. These vehicles were budgeted at $35,000 a piece. The budgeted amount includes the vehicle purchase, tax, title, 800MHz radio, bins, ladder racks, and other equipment. ACTION REQUESTED: Staff recommends purchasing the pickups from the low bidder Elk River Ford. Staff recommends purchasing the van from the low bidder Midway Ford. 2011 F250 SC 4x4 SRW -142"WB, 6'/z'box XL Trim -X26 ELK RIVER "THE LAST OF THE LITTLE GUYS" PORD-DO°OE JEEP Meet ~ cioverwlnaewt sales 1219 Ftw~ 10 N W Ell2 Rivev, MN 55330 7011 Pree Soo-441-2301 ~aX # (}~63) 2~ 4-3338 Date: "Wade Turner (763) 274-3319 wturner@erfd.com Fax to: Fax #: E-mail: Phone #: Address: City, ST, Zip 2011 Ford F250 SC 4x4 SRW XL 6 '/:' Includes: Block heater Air conditioning LT245/75R17E AS tires Power Windows/locks/Mirrors 4 Wheel ABS Brakes Integrated Brake Controller Rear Step Bumper 3.73 Regular Axle Upfitter Switches Cloth 40/20/40 -Front AM/FM Radio Dual Front Airbags Trailer Tow Package Tilt Steering Wheel Vinyl Flooring 9200# GVWR Fold-up Bench Seat -Rear Power Steering ~kk% Greer (763) 274-3326 ~reerC~erf~. com Fleet ID #: (You must have a Oeet IIN7 [o receive gov'[ pricing) Warran ~ tiOns (price on /ej! is gas engine, price on right is diesel engine) PowertrainCare 3 s) 100,000 miles / $50 deductible $1 800 / $1,860 PowertrainCare (5 s) 100,000 miles / $50 deductible $1 865 / $1 930 PowertrainCare 7 s) 100,000 miles / $50 deductible $2 025 / $2 105 BaseCare (3 s 100,000 miles / $50 deductible $1 975 / $2 045 BaseCare (5 s 100,000 miles / $50 deductible $2 050 / $2 130 BaseCare (7 s) 100,000 miles / $50 deductible $2 250 / $2,350 PremiumCare 3 s 100,000 miles / $50 deductible $2 715 / $2,835 PremiumCare 5 s) 100,000 miles / $50 deductible $2 845 / $2 980 PremiumCare (7 s) 100,000 miles / $50 deductible $3 185 / $3 355 ** Transit Impr Excise Tax is applicable in the counties of Anoka, Dakota, Hennepin, Ramsey & Washington. Does not apply if vehicle is a marked emergency vehicle. EUr.Ri~ver~ord.l)odge.Jeep cu~tmtw,~-sig~tattu-e. 'Dates Please call with any questions. Payment is due upon delivery of each vehicle. 1.5% monthly interest rate will be assessed on accounts no[ received within 30 days of delivery date or any part thereof. Midway Ford Commercial e - rhwoitas c)hotmaiLcorri Fleet and Government Sales emicek (c~rosevillemitlwa fury d.coin 2777 N. Snelling Ave. - tswansonCc~rosev_illemidwayford_r,_o_m Roseville MN 55113 r dlensen rosevillemidwayford.corn _ .~>c nee Woitas _~1-315-0960 Ed Micek 612-987-5778 Travis Swanson Dan Jensen 651-343-5212 612-998-8229 GROUP 3D E85 Gas Engine Contract #443070 F250 4X4- SuperCab- 6.5' Box 8650 GVWR + ' #tlyd Vehicle will include the following required OEM equipment if not part of standard base package. Automatic Transmission Split Bench Front Seat Seating Daytime Running Lights Engine Block Heater Standard Base Upholstery Base Package Floor Covering AM/FM Radio 4-Wheel ABS Brakes Limited Slip Differential Cruise Control Air Conditioning All Terrain Tires Tilt Wheel Bumpers wlRear Step Matching Full Size Spare Tire Front Tow Hooks Automatic Locking Front Hubs Skid Plates Tow Hitch Dual Front Air Bags Rear Seat(s) Options Code Price Select Exterior Colors Select 2 Additional Programmed Keys $80 Dark Blue Pearl Metallic DX Brake Controller 52B $184 x Vermillion Red F1 Cloth Seat 40/20/40 1 $80 x Forest Green Metallic GG Snow Plow Pkg 473 $68 Pale Adobe Metallic LQ LT245/75Rx17E AT TBM $100 Tuxedo Black Metallic UH Upfitter Switches 66S $100 x Sterling Grey Metallic UJ XL Value Grp 96V $476 Ingot Silver Metallic UX On the Fly 4X4 213 $148 Oxford White Z1 x 471 $128 Colors ly < color for XL OOOOOm F250/350 Gas 4x2 OOOOOm F250/350 Gas 4x4 F250/350 Diesel 4x2 F250I350 Diesel 4x4 Gas ions Price Totals ended Warranty Weil Impr Excise Tax Exempt Lic fee (If Midway Titles) b total per vehicle tuber of Vehicles ~Hr More time and mileage options available must have a active FIN code to participate in this hase contract : FIN code # :hase Order required prior to order placement Went due upon agreed vehicle acceptance re 2011 E250 Cargo Van - E2E ELK,RIVEi~ "THE LAST OF THE LITTLE GUYS" iOPO-OJOOE-JEEP Fleet ~ covevwvuewt sales 1219 Flw~ io N W Ell2 RJ.Vev, MN 55330 roll Free Boo--q--q-1-2301 FaX # (~63) 2~ 4-3338 "Wade ?urner (763) 274-3319 lvturner@erf~.cam. Fax to: Wade -Elk River E-mail: Address: City, ST, Zip 2011 Ford E250 Cargo Van - E2E Includes: 4.6L V8 E85 engine Auto transmission Block heater 4.10 Limited Slip Differential Front Air conditioning AM/FM Radio Tilt Steering Wheel /Cruise Control Vinyl bucket seats Sport Wheel Covers 4 wheel ABS brakes Vinyl floor covering front Daytime Running Lamps Hinged side doors 8900# GVWR Boards & Locks PowertrainCare rear deductible miles / miles / $50 / $50 deductible Fax #: Date: _1/25/11 Nikki Greer (763) 274-3326 nareer@erfd. tom Phone #: Fleet ID #: (You must have a fleet IDp to receive god[ pricing) Codes Exterior Color Price BY School Bus Yellow Incl. UA Black Incl. E4 Vermillion Red Incl. YZ White Incl. G3 Pueblo Gold $108. DX Dark Blue $108. UX In otSilver $108. UK Royal Red $108. Interior Color Med Flint Pricin Price does not include sales tax / tic fees $ 17,838.46 Additional O lions $ 1,857.00 TIVET Tax ** **see below for counties S- X6.9® - _ --_-_ Extended Warranty(optionaq •- See rites to left Subtotal for each vehicle $ 19,695.46 Number of Units Ordered Service Documents (optionaq CD $250 Late Availabili Grand Total for all Units does not include sales tax /lit fees °° Hurl lax is appucaoie m me counties or Anoka, Dakota, Hennepin, Ramsey & Washington. Does not aooN if vehicle is a marked emergency vehicle 1:11c.Rwerl=ord.Dodge.Jeep Cw3Ll~merSLg-natures 'DaxP. Please call with any questions. Payment is due uoon delivery of each vehicle. 1.5% monthly interest rate will be assessed on accounts no[ received within 30 days of delivery date or any part thereof. Midway Ford Commercial t I~'1'~-;~ rhwoitas(c~hotmail.com Fleet and Government Sales emicek @rosevillemidwavford_com 2777 N. Snelling Ave. [swanson~cilroseviliemidw?Yford.com Roseville MN 55113 ' diensen@rosevlllemidwavford.com r~,_~ _~, X38-4&30 Renee Woilas Ed Micek Travis Swanson Dan Jensen 651-315-0960 612-987-5778 651-343-5212 612-998-8229 S5D -Cargo Van -Maximum Vehicle Length 225" - GVWR 8550 Minimum Econoline E250 5.4 FFV E2E Vehicle will include the following required OEM equipment if not part of standard base package: Automatic Transmission Engine Block Heater AM/FM Radio Cruise Control Tilt Wheel Driver & Passenger Air Bags Daytime Running Lights Vinyl Flooring Limited Slip Differential 4-Wheel ABS Brakes Seating Capacity - 2 Standard Seating w/Base Upholstery Air Conditioning Options Code Price Select Exterior Colors Select 1 Additional Programmed Keys $41 x Black UA Rear Step Bumper 769 $136 x Oxford White YZ Side & Rear Glass 178 $104 x Vermillion Red E4 Power Group 90L N/C x School Bus Vellow BY Cloth Bucket Seats C $32 x Rear Vinyl Floor 163 $52 x colors available at extra cost Colors -Medium Flint :d Service Contracts e Price L Flex Fuel Gas Engine ions Price Totals coded Warranty lsit Impr Excise Tax Exempt Lic .Invent fee ilf Midway Titles) total per vehicle Iber of Vehicles Id Total for all units PO Number Acceptance Signature More time and mileage options available Totals You must have a active FIN code to participate in this $18,264.46 purchase contract : FIN code tt $365.00 Purchase Order required prior to order placement Payment due upon agreed vehicle acceptance of Organization State, Zip Person/ Phone # e-mail address and fax # Midway Ford Acceptance Signature Date Prin[ Name and Title Date