5. - 9. ICESR 04-12-2011MEMORANDUM
TO: Ice Arena Commission, Members
FROM: Rich Czech, Arena Manager
DATE: April 9, 2011
SUBJECT: Agenda Memo -April 12, 2011
5. 2010 Financial update
Attached for your review is the budget information for the years 2007 - 2011. Tim
Simon, the cities finance director, will be at the meeting to discuss in detail the 2010 final
budget numbers.
6. Arena Renovation
As you are aware the city hired 292 Architects to develop conceptual drawings of the
renovation of the Arena. A group of interested parties meet with the Architect to
develop a list of wants and needs that they would like to see in the renovation. The
Architect came back with two designs, one runs the rinks parallel to each other with
the amenities between the two rinks and in front of the building, the second design
runs one rink north to south and the other east to west with the amenities off to one
side. A third option was proposed as well, this design would renovate just the front of
the building and the locker rooms in the Barn. The consensus of the group was the
first design, running the rinks parallel to each other would best fit everyone's needs.
At this time the Architect is formulating the projected costs and a meeting is
scheduled on April 13`n at S:OOpm at the high school to review the Architects
findings.
7. Ice Rates
Attached for your review are proposed rates of Arena's in the northwestern metro
area for the 2011 - 2012 season. These Arenas reflect some of the same operational
expenses that we experience.
Over the last three seasons the hourly ice rate has remained at $170.00 an hour for
prime time, and $145.00 for non -prime time hours and summer prime time hours.
During summer hours I negotiate ice costs for ice hours that are not very favorable or
when customers buy large blocks of ice.
The year is divided into two segments, seasonal (September -Mid March) and off -
seasonal (mid-Mazch -August). Typically the off -seasonal rates at Arena's have a
lower cost associated with them. This is mainly due to the fact that the demands for
ice in the spring and summer months aze less than in the fall and winter.
Attached for your review is a spreadsheet separating the two segments of the seasons.
In the spreadsheet it indicates over the last three years who aze customers are and how
many hours of ice that was sold to them. The "regular" season customers, who pay
the hourly rate, are those who will be effected by any rate increase that the
commission decides to move forwazd with.
When meeting with Lori and Tim it was the senses that our rates should be at the
average rates of surrounding Arena's, $180.00 an hour for prime time hours during
the regular season (September -Mid March) and $145.00 for the non-prime time
hours and off season hours. Any increase that is adopted will result in minimizing the
funds that need to be transfer to the Arena's budget from the general account to cover
the Arena's debt.
8. Outside Banners
The outside banners of the pro hockey players are faded and need to be replaced or
taken down. I have received an estimated cost of $1,175.00 for each banner. This
includes the banner, taking down the old, and to install the new banners. The cost of
the banners would have to come from an outside source; the Arena's budget does not
have the funding to purchase the banners.
Kent Madsen said he has some different pictures that could be used to replace the
pictures that aze on the existing banners. We should consider contacting each player
to see if they would have a few pictures that may be appropriate as well. Once we
have some pictures to look at I could e -mail out the pictures to the commission to
get everyone's input or we could decide at the next meeting what pictures we would
like to have made.
9. Staff Updates
A. Spring Events
AC Expo Gun Show Apri122"d - 23`d
Just Between Friends (Kids Consignment) Apri128`h - 30th
Arena Craft Show May 7`h and 8d'
Skating Academy Skate Show May 20`h and May 21st
B. Projects and summer repairs.
The condenser for the Barn's Ice Plant has been ordered and will be installed sometime
this spring. When installing the condenser the company will also install the oil separator
and the oil reclaim vessels that were found not to have the A.S.M.E. (American Society
of Mechanical Engineer) stamp, which is mandatory to have by the state.
The building will be closed for maintenance from May 22°d -June 11`h. At this time the
ice in the Olympic will be shaved down to the sand and be re painted, giving it a fresh
look. Most of the Arena will receive a fresh coat of paint and a thorough cleaning. There
are some minor repairs to the rink boards that have to be completed as well. A couple of
the compressors will have the top -ends rebuilt and both ice plants will have their filters
changed and be inspected for any wear.