3.7. SR 05-02-2011~ ~~
Elk _ REQUEST FOR ACTION
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R1V~r
TO ITEM NUMBER
Ci Council 3.7
AGENDA SECTION MEETING DATE PREPARED BY
Consent Ma 2, 2011 erem Barnhart, Plannin Mana er
ITEM DESCRIPTION REVIEWED By
Consider Lawn and Junk Abatement Contracts Lori ohnson, Ci Administrator
REVIEWED BY
ACTION REQUESTED
Staff recommends the Council accept the following bids:
Lawn: Complete Grounds Maintenance, $25 per hour
Junk: Larson Companies, $38 per hour
BACKGROUND/DISCUSSION
For the past several years, the City has hired an outside contractor to mow grass and weeds on properties
in violation of our nuisance ordinances. Earlier this year, staff advertised for bids. Staff received six
proposals for long grass abatement. The City requested proof of insurance and worker's compensation
insurance. In the review of the proposals, staff requested an hourly charge and a minimum charge. Staff
applied the hourly rate to the average amount of time invoiced over the past year for nuisance abatement.
The average time was 3.22 hours. Applying the average time to the proposal rate, the bids are as follows:
Name Per hour Minimum A lied bid
1 Larson Com anies $ 34.00 $ 68.00 $ 109.48
2 Com lete Grounds maintenance $ 25.00 $ - $ 80.50
3 TH Lawn Care $ 50.00 $ 60.00 $ 161.00
4 Russells Reflections $ 43.75 $ - $ 140.88
5 Turf Ente rise Inco orated $ 64.73 $ 64.73 $ 208.43
6 Su erior Lawn $ 80.00 $ 160.00 $ 257.60
After review of the costs proposed, insurance, and the company's ability to complete the work, staff is
recommending Complete Grounds Maintenance. Staff has completed a credit check and is comfortable
with this recommendation.
Staff anticipates a need to complete some junk abatement work this coming year, and, using a similar
process to the lawn care abatement bids, two bids were received.
Name Per hour Minimum
Larson Com anies $ 38.00 $ 76.00
Russells Reflections $ 87.50
N:\Public Bodies\City Council\Council RCA\Agenda Packet\05-02-2011\lunk Abatment.docx
Staff recommends using Larson Companies as necessary. Larson Companies will not be used for any
building demolitions anticipated in 2011.
FINANCIAL IMPACT
None. Invoices received wiU be billed to the property owner at the end of the year, and unpaid invoices
will be assessed to the property owner.
ATTACHMENTS
None
Action Motion by Second by Vote
Follow Up
N:\Public Bodies\Ciry Council\Council RCA\Agenda Packet\05-02-2011\)unk Abatment.docx