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MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, MARCH 7, 201 I
Members Present: Mayor Dietz, Councilmembers Zerwas, Westgaard, and Motin
Members Absent: Councilmember Gumphrey
Staff Present: CiryAdministrator Lori Johnson, Finance Director Tim Simon, Street
Superintendent Phil Hall, Assistant Street Superintendent Mark Thompson,
Fire Chief T. John Cunningham, Police Chief Bradley Rolfe, Police
Captains Robert Kluntz and Ron Nierenhausen, Engineer Justin Femrite,
Golf Course Superintendent Paul Anderson, and Recording Secretary
Jennifer Johnson
Chher Members Present: ERMU Utilit}' Comnvssioners Thompson and Nadeau, ERMU Director of
Operations Troy Adams
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6:30 p.m. by Mayor Dietz.
2. Consider 03/07/2011 Agenda
Councilmember Motin requested to add item 5.7. to the agenda to discuss the Bluffs of Elk
River.
Mayor Dietz requested to move 9.1. to discuss after 5.7.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE THE AGENDA. MOTION
CARRIED 4.0.
3. Consider Consent Agenda
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER WESTGAARD TO APPROVE THE FOLLOWING
CONSENT AGENDA:
3.1. COUNCIL MINUTES
• 02/14/11 WORKSESSION
• 02/21/11 REGULAR
3.2. CHECK REGISTER
3.3. AUTHORIZATION TO HIRE PART TIME
SECRETARY/RECEPTIONIST
3.4.A RESOLUTION 11-OS ACKNOWLEDGING CONTRIBUTION FROM
EDDY FAMILY FOUNDATION
3.4.B. RESOLUTION 11-09 ACKNOWLEDGING CONTRIBUTION FOR THE
ENERGYEXPO
City Council Minutes
March 7, 2011
Page 2
3.4.C. RESOLUTION 11-10 ACKNOWLEDGING CONTRIBUTION FROM
WALMART
3.6. APPROVAL OF QUOTES RECEIVED FOR A
TOPOGRAPHIC/BOUNDARY SURVEY AND GEOTECHNICAL
SERVICES FOR PUBLIC WORK FACILITY PROJECT
3.7. SELECTION OF ENGINEERING EXPERT TO ASSIST IN THE
COMPLETION OF THE BENEFICIAL REUSE OF WASTEWATER
EFFLUENT PROJECT
3.8. 2011 STREET IMPROVEMENT REQUEST FOR PROPOSAL
MOTION CARRIED 4-0.
4. en Mike
No one appeared for Open Mike.
5.1. Oath of Office for Sergeant Darren McKeman
Chief Rolfe presented the staff report. Mayor Dietz then administered the oath of office and
swore in Darren McKeman as Pa[rol Sergeant for the City of Elk River. Sgt. McKeman's
wife, Stacey, then pinned his badge on his uniform.
5.2. Soring_Flooding Update
Chief Cunningham presented the staff report. Mr. Hats and Mr. Thompson were also
available to answer questions. Chief Cunnutgham discussed areas of concern within the City
for spring flooding and the plans in place should flooding occur. Mr. Hall stated there were
no city buildings that were at risk of being flooded. Chief Cunningham stated this
information is available on our website and was ako considering doing a reverse 911 call to
affected residents to keep [hem up to date on flooding.
After discussion, Council determined to provide 100 free bags per Elk River property to use
for sandbagging and charge a fee of $0.29 per bag for additional bags and sand. Residents
must pickup the supplies at the Public Works facility.
5.3. Cancel City Hall Solar Thermal/Reheat Project and Reject All Bids for the Project
Mr. Simon preserved the staff report. The Office of Energy Securitystated theywill allow
the grant dollars to be reallocated to a different energysavings project.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER ZERWAS TO CANCEL THE CITY HALL SOLAR
THERMAL/REHEAT PROJECT AND REJECT ALL BIDS FOR THE PROJECT
AS OUTLINED IN THE STAFF REPORT. MOTION CARRIED 4-0.
5.4. Pinewood Update
Ms. Johnson presented the staff report. Mr. Anderson was available to answer questions.
The newly created seasonal lead clubhouse attendant position would begin in mid-March
and work until mid-November and save approxunately $15,000. Staff requested
authorization to spend $1,000 to $2,000 of the savings on paint, shelving and other similar
items to improve the image of the clubhouse.
City Council Mutuces
March 7.2011
Page 3
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COUNCILMEMBER MOTIN TO ADVERTISE AND HIRE A SEASONAL
LEAD CLUBHOUSE ATTENDANT POSITION AT 40 HOURS PER WEEK
AND PAY AT $15.00 PER HOUR MOTION CARRIED 4.0.
MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY
COUNCILMEMBER ZERWAS TO SPEND UP TO $2,000 TO IMPROVE THE
INSIDE OF THE CLUBHOUSE. MOTION CARRIED 4-0.
5.5. Discuss Council Worksession Agendas
Ms. Johnson presented the staff report. There were no additions made to the March 14 and
April 11 Worksessions.
5.6. Agenda Addition -The Bluffs of Elk River
Councihnember Motin stated that at the HRA meeting earlier in the evening, it was
discussed that The Bluffs of Elk River, which is currently owned by MinnWest Bank, is
planning to lease out residential properties for a longer term in order to fill the units. He
stated that leasing the units wasn't the original intent of the project and had concerns with it.
Council requested Mr. Beck look into the matter to determine if there is any violation of the
development agreement. He will report back to HRA on Apri14.
5J. BaileyPoint Verbal Update
Ms. Johnson stated the public hearing for this project has been scheduled for March 21,
2011. The Parks and Recreation Commission will ako be holding a special meeting on
March 16 to discuss the park layout and development. Affected residents have been notified
of this meeting.
The commercial appraisal of the Boys and Girls Club should be available the week of March
21 and the appraisal from the Land Trust will be available on March 28. Staff will be ready to
submit the grant request in time for the March 31 deadline.
The Council requested that when staff and the Parks and Recreation Commission discuss
the anticipated plans and costs in developing this park, that they discuss how to include
those costs in future budgets.
Other Business
There was no other business.
8. Council Updates
There were no council updates.
City Council Minutes
March 7, 2011
9. Staff Updates
There were no staff updates.
Page 4
Mayor Dietz announced that the City Council will be holding two closed meetings per MN
Statue 13D.05 to discuss the lawsuit involving the Elk River Landfill (Attorney Client
Privilege) and to discuss the cit}~s possible purchase of parcels 75-404-0160, 75-405-0540,
75-405-0545, and 75-405-0550.
Mayor Dietz then called a recess of the regular city council meeting at 7:15 p.m. in order to
move to the Uppertown Conference Room to conduct the joint meeting with the Utilities
Conunission.
Mayor Dietz opened the joint City Council meeting with the Utilities Conuttission at 7:20
p.m
6. JOINT MEETING WITH UTILITIES COMMISSION
6.1. Elk River Municipal Utilities' CAPX2020 Brookinco--Twin Gties Transmission Project
Investment Options
Elk River Municipal Utilities is considering increasing their investment allocation in the
CAPX2020 Brooking-Twin Cities Transmission projec[. An increase in allocation would
require Utilities Commission approval and Council approval. Mr. Adams presented the staff
report. He introduced Larry Blame, Chief Financial Officer from Central Minnesota
Municipal Power Agency (CMMPA). Mr. Blaine presented a Power Point presentation
explaining the project.
Mr. Adams stated the project would be discussed at the next da}~s Utilities Cornttvssion
meeting and he would provide Council with the results of that discussion at the upcoming
joint meeting of the Utilities Commission and City Council on March 14.
Mayor Dietz adjourned the joint meeting of the Utilities Conunission and City Council at
8:52 p.m
10. Adioutnment
There being no further business, Mayor Dietz adjoumed the meeting of the Elk River City
Council at 8:52 p.m.
Minutes prepared by Jennifer Johnson.
Tina Allard, Gty Clerk
John J. Dietz, Mayor