5.3. SR 05-16-2011Elk REQUEST FOR ACTION
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River
TO ITEM NUMBER
Ci Council 5.3.
AGENDA SECTION MEETING DATE PREPARED BY
Administration Ma 16, 2011 Tina Allard, Ci Clerk
ITEM DESCRIPTION REVIEWED By
Request by ArtSoup Lori ohnson, Ci Administrator
REVIEWED BY
ACTION REQUESTED
Council discussion on being a sponsor for ArtSoup.
BACKGROUND/DISCUSSION
Arts Alliance Chairman David Raymond will be in attendance tonight to request Council sponsorship for
ArtSoup. Attached is a letter with more information from Mr. Raymond.
FINANCIAL IMPACT
This contribution is not budgeted into the 2011 budget.
ATTACHMENTS
^ Letter from The Arts Alliance
Action Motion by Second by Vote
Follow Up
N:\Public Bodies\City Council\Council RCA\Donations\ArtSoup Request.doc
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P.O. Box 737 716 Main Street Elk River, MN 55330 763-441-4725 infoC~elkriverart.org www.elkriverart.org
May 11, 2011
Honorable Mayor, Members of the Elk River City Council,
As you are no doubt aware, the Arts Alliance is planning to host the seventh
ArtSoup Festival coming up on Saturday, June 18th. The Downtown will be filled with
activities for young and old. There will be local artists, representing all artistic fields,
displaying their art in booths along Jackson Avenue and Main Street.
The Riverfront stage will again be filled with performances from 10:00 AM to 9:00
PM. This year we will be supporting and highlighting local talent with mast of our
performers being home grown.
Our Community Tent will include both activities for children as well as an
opportunity for people to sample the offerings of many of our talented local arts groups
including modern dance, ballet,` theater, photography clubs and choral groups for men,
women, boys and girls. Other community and cultural groups will also take part.
Staying local, the food offerings available at ArtSoup will be provided by the local
eateries, set up throughout the festival with booths and tables.
We expect between 2,000 to 4,000 people will be drawn to the downtown area
for this event, providing an excellent chance to showcase the businesses in the area as
well as the improvements that have been made and the opportunities that still exist
downtown.
In order to support this event, the Arts Alliance has been asking local businesses
and organizations to help fund ArtSoup by being sponsors of one or more of the many
events that will be happening that day. Businesses can also support the festival by
purchasing ads in the festival program.
We are asking that the Council of Elk River help to ensure ArtSoup 2011 is a
rousing success by also being a sponsor at the $2,000 level. This will be acknowledged
in the festival program and also on a placard at the event.
Thnankyoun L
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David Raymond, Chairman
The Arts Alliance
Art Classes Arts in Harmony ArtSoup Gallery & Gift Shop Performance Series Strings for Youth
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P.O. Box 737 • 716 Main Street • Elk River, MN 55330 763-441-4725 info@elkriverart.org • www.elkriverart.org
Elk River Arts Alliance
ArtSoup 2011 Summary
This year's ArtSoup festival will be a little different than in past years in that the Alliance is emphasizing local
talent and local businesses. We have made an effort to support our business neighbors by using local restaurants
(no outside vendors) and by bringing back the button sale which allows businesses to elect to participate in a
discount promotion. All performers on stage will be from this region as will the artists. The community tent
offerings have also been extended beyond the normal children's activities. This year, regional arts and cultural
organizations have been encouraged to participate. Following is a brief summary of this year's activities:
ARTISTS' SALES
There will be over 40 artists' booths on Jackson and Main Street filled with unique, one of a kind art items for
sale. This central Minnesota region has an exceptionally large and talented group of practicing artists. The
festival will represent most genres; jewelry, fiber, ceramics, paintings, photography, print making, glassblowing ,
and metal craft. There will also be a juried art show, with prizes. Any artist can enter, and again, the Schroeder
art students will have a separate tent.
RNERFRONT STAGE PERFORMANCES
The Riverfront stage will again be filled with performers from 10 AM to 9 PM. This year we are highlighting
local talent so most of our performers are home grown. The Bistodeau Family Band will be the headline act at 7
PM. They have performed on A Prairie Home Companion and have garnered national attention since they last
performed for the Alliance. This year, in addition to nine different performing groups, there will be Fiber
Fashion show at 1 PM; clothing all created by local artists. Other performers will be performing on the street
throughout the day.
THE COMMUNITY TENT
The Community tent activities have been expanded this year. In addition to the usual children's activities, we
have invited most of the regional art organizations to present their arts offerings -again talented and diverse;
modem dance, ballet, theater groups, photography clubs, boys and girls, mens and women's choral groups: fine
art instruction, etc. Other cultural and community groups will also be in attendance. Children's activities will
include story time, shadow puppet theater, flower potting, face painting and more to be determined.
LOCAL RESTAURANTS PARTICIPATING
Staying with our theme of local talent, we have asked the local eateries to supply the food and beverages rather
than bringing outside vendors in. They will be set up throughout the booth areas with tables and chairs -Ala a
Parisian street scene.
DISCOUNT SALES AT LOCAL BUSINESSES
We are bringing back the button sale from the 2007 festival. If one buys a button, the patron will receive a
discount sheet for many of the downtown businesses,
WE LOOK FORWARD TO ANOTHER WELL ATTENDED DOWNTOWN CELEBRATION.
Art Classes Arts in Harmony •ArtSoup Gallery & Gift Shop Performance Series Strings for Youth
Elk River Arts Alliance
ArtSoup Budgets 2009 & 2011
April, 2011
Expense
2009 2011
Actual Draft Notes on 2011 budget
Advertising & Promotion
Jurors
Awards
Miscellaneous
PayPal fees
Performers (Stage & Street)
Consultant
Postage
Printing
Rent -Facilities
Rental -Equipment
Sound & Light
Supply
Utilities (city)
Income
Art Sales
Business Contributions
Sponsors
Button contributions
Individual Contributions
Entry Fees
Booth Vendor Fees
Ad Sales
MSAB in'09, CMABin'11
3,640 3,500
100 100
445 S00
840 0
4 4
9,163 6,100 - $300 to $600 for each performance group
6,000 0 does not include administrative costs
109 100
1,924 2,000 -mostly for brochure. (posters in ads + promotion)
1,131 1,150
3,900 4,000
2,016 2,000 -includes technition
240 500
157 160
29,669 20,114
2009 2011
Actual Draft
800 500
5,250 1,250 -includes Lions tent donation
0 5,000
0 2,000 -19001ast time in 2007
500 500
1,300 2,900 -40 artist booths @ $50, +Juried art @ $20
3,085 500 -Local restauranrs; request an ad @ $100
2,900 2,500 -most critical this time without MSAB grant
17.500 6.000 -requested -review date: 6/13/11
31,335 21,150