7.5. SR 09-08-1997,..~ty of
MEMORANDUM
Item #7.5.
TO:
FROM:
DATE:
SUBJECT:
Mayor & City Council
Lori Johnson for the Personnel
Committee: Phil Hals, Sandy Thackeray,
Tom Zerwas and Lori Johnson
September 8, 1997
Personnel Committee
Recommendations
The Personnel Committee met recently to review and discuss several
personnel issues including positions in the public works, ice arena, police
reserves, and building inspection departments. Some of these items have
already come before the Council and the action requested at Monday's
meeting is simply to formalize previous Council actions. The other items
requiring Council action are mainly reclassifications of employees to correctly
reflect their duties and responsibilities.
This memo will briefly outline the items for which the Personnel Committee
is requesting Council consideration and approval. If you have additional
questions, feel free to contact any one of the Committee members.
Building/Housing Inspector- The Council recently authorized hiring a
Building/Housing Inspector to replace the vacancy in the Housing Inspector
position. The Building/Housing Inspector will be responsible for the housing
inspection and licensing program as well as performing building inspections.
The Council is requested to formally approve the attached job description
creating a Building/Housing Inspector position at 78 points, Pay Grade 13
(the same point ranking and pay grade as a building inspector) and eliminate
the Housing Inspector position (this position was at pay grade 12).
Police Reserves - During the police reserve budget discussion it was noted
that the city currently has fewer reserves than in the past. Although pay is
not a major issue in attracting and retaining reserves as they are paid for
only two functions, the Fourth of July and the County Fair, it was felt that
an increase in pay was warranted and may be an incentive to some reserves.
13065 Orono Parkway · P.O. Box 490 ° Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425
Reserves have been paid $8 per hour for at least the past ten years. The
Committee is recommending that the rate of pay for Police Reserves be
increased from $8 per hour to $10 per hour effective January 1, 1998.
Street/Park Employees - At the August budget work session, the Council
adopted a motion creating a Park Forman position. Attached is a copy of the
job description for this position for Council approval. The Committee is
recommending that this position be ranked at 68 points, pay grade 10. Phil
Hals is recommending that Terry Bye be promoted to this position effective
January 1, 1998, starting at Step K. The Committee also suggested that this
position be reviewed after one year and the point ranking be adjusted if
necessary.
+
Several years ago a Laborer position was created in the street department
with the intent that these employees not be required to snow plow and
operate other light or heavy equipment. Increased street mileage and new
and ongoing park projects have required the two Laborers to function more
as Maintenance I employees rather than Laborers. It seems appropriate,
since there are not enough Maintenance I and II employees to do
Maintenance I and II duties, that the Laborers be reclassified as
Maintenance I employees. The Personnel Committee is recommending that
the two Laborers, Joe Pipenhagen and Chris Holzem, be reclassified as
Maintenance I employees and move to Pay Grade 7, Step E effective
September 1, 1997. This represents a per hour increase of $1.56 for Joe and
$2.11 for Chris. The Committee recommends that the Laborer position be
retained for use in the future.
Also reviewed was the part time position held by Jerry Mackedanz who has
been working for the street department since March, 1994. Although Jerry
performs Maintenance II duties, he has never been formally classified as a
Maintenance II employee and, as a result, has not had a pay increase. The
Personnel Committee is recommending that Jerry Mackedanz be classified as
a part time Maintenance II employee with a pay increase effective January 1,
1998, to Step D of Pay Grade 8, an increase of approximately $1.25 per hour.
Ice Arena Positions - In June the Council took action on the Ice Arena
Manger position. At that time I indicated that the Committee would request
Council action on the other arena positions in the near future. The positions
to be reviewed include the Ice Arena Maintenance Supervisor, Ice Arena
Worker One, Ice Arena Worker Two, Ice Arena Worker Three, and cashier. A
job description for each of these positions is attached. All of the positions are
part time with the exception of the Ice Arena Maintenance Supervisor. Case
Hayward currently fills this position as a part time employee; however, he
has been working 40 hours per week during the ice season and almost 40
hours during thq off season. Both Rich Czech, ice arena manager, and the
Personnel Committee are recommending that this position be made full time
effective September 1, 1997, as this is the start of the 1997-1998 ice season.
The Committee further recommends that the position have a point ranking of
58 points, Pay Grade 7. The committee also recommends that Case receive
an increase from $8.00 per hour to $10.05 per hour, Step C, effective
September 1, 1997.
Each of the other positions are part time seasonal with hours that vary
considerably. Since the pay for these positions does not currently fall with in
the parameters of the city's pay plan, the Committee is recommending that
the pay be set for the 1997-1998 season as requested by the Ice Arena
Manager. When the 1998 pay plan is presented to the Council for approval,
adjustments will be made to accommodate the part time arena positions. At
that time point rankings will also be determined. Pay for the season is
recommended as follows:
Ice Arena Worker One
Ice Arena Worker Two
Ice 9,rena Worker Three
Cashier
$7.50 per hour
6.50 per hour
6.00 per hour
6.50 per hour
Attached is for reference is information from Rich regarding the projected
hours for each of the above positions.
Action Requested
To summarize, the Council is asked to consider and approve as recommended
or as adjusted by the Council the following items:
Building/Housing Inspector- job description and point ranking
Housing Inspector - eliminate position
Police Reserves - pay increase
Park Foreman - job description, point ranking, promotion and starting
pay
Laborers - reclassify to Maintenance I
Jerry Mackedanz - classify as Maintenance II and pay increase
Ice Arena~Maintenance Supervisor - job description, point ranking, full
tim~ status, and pay increase
Ice Arena Worker One - job description and pay
Ice Arena Worker Two - job description and pay
Ice Arena Worker Three- job description and pay
Cashier - job description and pay
Approved:
Revised:
City of Elk River Position Analysis
Position Title: Building/Housing Inspector
Department: Building and Zoning
Immediate Supervisor's Tit]e: Environmental and Building Administrator
FLSA Status: Non-Exempt
Purpose: Responsible for administration of the housing licensing program.
Conducts multi family housing inspections and licensing to ensure building, fire,
and housing maintenance code compliance. Conducts residential building and
site inspections and reviews plan to ensure building code compliance.
Essential Functions
1. Administer housing licensing program and enforcement activities.
A. Implement and enforce housing inspection codes including the
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Housing Maintenance Code, Uniform Building Code, Uniform Fire
Code, and Rental Housing Licenses and Regulations.
Contact rental property owners to schedule inspections.
Assure rental licenses are current.
Assure that units are incompliance with all applicable codes.
°
Perform permit and plan reviews.
A. Review permits, plans, and materials to ensure that work is done per
permit application and to ensure that construction plans meet
structural and non-structural building code requirements.
B. Review plans to ensure that they meet zoning codes, fire codes, health
codes, plumbing and heating codes, and other applicable codes.
o
Conduct inspections.
A. Conduct building inspections, including footing and foundation
inspections, rough and final construction inspections, sign
installations, and fence installations.
B. Conduct heating and air conditioning inspections.
C. Inspect rough and final plumbing.
D. Perform other miscellaneous inspections such as swimming pool,
various business, and complaint-originated. Resolve code violations.
E. Conducts housing inspections, including fire and building inspections.
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Approved:
Revised:
City of Elk River Position Analysis
Position Title: Park Foreman
Department: Public Works
Immediate Supervisor's Title: Street Superintendent
FLSA Status: Non-Exempt
Purpose: Performs maintenance of parks, park facilities and equipment. Serves as working
foreman on projects, directs and coordinates park maintenance and development projects and
programs. Participates in park design and development.
Essential Functions
1. Perform administrative activities.
A. DeveloI5 and recommend goals, policies, programs, procedures.
D.
E.
F.
Assist in selection of vendors and contractors; manage and maintain relationships
with vendors and contractors.
Complete various required reports and maintain records.
Assist in employee selection process.
Assist in park department budget preparation.
Monitor park expenditures.
Supervise maintenance activities.
A. Supervise and assist in the installation, construction, and maintenance of beaches,
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grounds, recreational and athletic facilities, and other park facilities and equipment.
Supervise landscape/grounds care.
Prepare and recommend design, specifications, and alternatives.
Review plans submitted by others; inspect and approve landscape construction.
o
Administer park reservations.
A. Assist in development of park reservation policies and procedures.
B. Work with administration staff on park reservations and related issues.
C. Schedule park rangers to ensure reservations are honored and shelters are clean.
Perform public relations and communications activities.
A. Receive and respond to inquiries and complaints from the public regarding parks
and related issues.
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Required Knowledge, Skills, and Abilities
Knowledge of principles, practices, and techniques in the construction, maintenance, and repair of
parks, beaches, and grounds.
Skill to effectively communicate orally and in writing.
Ability to operate heavy and light motorized park maintenance equipment.
Ability to perform light mechanical repair and welding.
Ability to effectively supervise, direct, and motivate employees.
Ability to delegate work to subordinates.
Minimum Qualifications
High school graduate or equivalent. Two to three years experience in park or grounds
maintenance or development or equivalent experience in other related private or public municipal
services. Supervisory experience required. Herbicide applicator's license.
Preferred Qualifications
Experience or education in horticulture, landscape architecture, or recreation programs
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Approve&
Revised:
City of Elk River Position Analysis
Position Title: Ice Arena Maintenance Supervisor
Department: Ice Arena
Immediate Supervisor's Title: Ice Arena Manager
FLSA Status: Non-Exempt
Purpose: Responsible for general operations and maintenance of the ice arena and its
equipment. Supervises part time employees. Is acting manager in absence of the Ice Arena
Manager.
ESSENTIAL FUNCTIONS
1. Assists in the day-to-day operations of the ice arena.
B.
C.
D.
Maintains receipts of ticket sales, skate sharpening, and any other arena
to assure an accurate accounting of cash received.
Supervise other personnel to maintain arena effectiveness.
Carries out and enforces arena policies and practices of the arena.
Insures that safety and security measures are enforced.
Provides maintenance functions of the ice arena and equipment.
A. Assists in maintaining ice sheet in optimum condition when the arena is
open to the public.
B. Carries out maintenance activities and preventive maintenance programs
on arena machinery and equipment.
C. Responsible for the general maintenance of the ice arena and grounds to
assure a clean and safe facility.
D. Insures necessary repairs are made promptly.
E. Inspects and corrects any ice surface defects.
F. Identifies and notifies supervisor of any maintenance problems with the ice
refrigeration and resurfacing equipment.
Performs equipment operations.
A. Operates ice arena refrigeration and resurfacing equipment.
B. Trains maintenance personnel in ice arena equipment operations.
4. Provides customer service related functions
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Sharpens skates.
Serves as an ice guard.
Supervises skating events.
Performs supervisory duties.
A. Assists in assigning work load to part time ice arena workers.
B. Supervises part time workers as necessary.
OTHER DUTIES AND RESPONSIBILITIES
Keeps Ice Arena Manager informed of important developments which he/she will
need to know to effectively manage the operation of the arena.
Performs other duties or assumes other responsibilities as apparent or assigned.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of ice arena equipment to readily diagnose operating problems to minimize downtime.
Knowledge of proper maintenance procedures.
Ability to account for cash receipts and operate a cash register.
Ability to train and supervise subordinate staff or part-time employees.
Ability to deal with the public in a courteous and efficient manner.
Ability to communicate effectively, both orally and in writing.
Skilled in operating custodial maintenance equipment.
Knowledge of refrigeration/ice making equipment operation and maintenance.
MINIMUM QUALIFICATIONS
Technical school courses in ice arena management or equivalent combination o£training and
experience.
Must have a High School education.
Must have a Minnesota driver's license
Must have past experience with ice arena refrigeration systems and resurfacing machines.
Approved:
Revised:
City of Elk River Position Analysis
Position Title: Ice Arena Worker One
Department: Ice Arena
Immediate Supervisor's Title: Ice Arena Manager
FLSA Status: Non-Exempt
Purpose: Responsible for operation of Ice Resurfacer. Performs custodial, skate sharpening,
and cashiering duties. Supervises open skating and other events.
ESSENTIAL FUNCTIONS
1. Maintains ice surface in optimum condition for a variety of ice related activities.
A. Operates and maintains ice resurfacer equipment.
B. Performs resurfacing in a manner which keeps ice hours on schedule.
C. Maintains high quality ice surface.
Provides custodial functions of the ice arena.
A. Performs custodial duties to assure facility and grounds are clean and safe.
B. Monitors equipment, keeps accurate records, and reports any problems to the
Arena Manager and supervisor in charge.
Customer Service related duties.
B.
C.
D.
E.
F.
G.
Sharpens skates.
Serves as skate guard when needed.
Acts as supervisor during open skating and other events.
Enforces ice arena rules and policies.
Takes registrations for ice time.
Operates Cash Register accurately.
Maintains a positive working relationship with subordinates, peers, supervisors,
and the general public.
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REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Ability to communicate effectively, both orally and in writing.
Ability to work independently.
Ability to establish and maintain effective working relationships with co-workers, facility users,
and general public.
Ability to read and record readings on gauges on facility equipment.
Skills in operating an ice resurfacer.
MINIMUM QUALIFICATIONS
Must possess a Minnesota driver's license.
Must possess good communication skills.
One year of experience working at an ice arena.
One year of experience running an ice resurfacer.
Skills in operating custodial maintenance equipment
PREFERRED QUALIFICATIONS
An understanding of mechanical equipment.
Experience working with the public.
Approved:
Revised:
City of Elk River Position Analysis
Position Title: Ice Arena Worker Two
Department: Ice Arena
Immediate Supervisor's Title: Ice Arena Manager
FLSA Status: Non-Exempt
Purpose: Supervises open skating and other events. Performs custodial, skate sharpening and
cashiering duties. Interacts with the public.
ESSENTIAL FUNCTIONS
1. Provides custodial functions of the ice arena.
A. Performs custodial duties to assure facility and grounds are clean and safe.
Customer Service related duties.
A. Sharpens skates.
B. Acts as supervisor during open skating and other events.
C. Operates cash register accurately.
D. Checks locker rooms, following defined procedures.
G. Maintains a positive working relationship with peers, supervisors,
and the general public.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Ability to communicate effectively, both orally and in writing.
Ability to work independently.
Ability to establish and maintain effective working relationships with co-workers, facility users,
and general public.
Ability to accurately count and record money.
Ability to operate a cash register.
Skills in operating custodial maintenance equipment.
MINIMUM QUALIlZlCATIONS
Must possess good communication skills.
Must be able to skate.
PREFERRED QUALIFICATIONS
Experience in public relationships. An understanding of mechanical equipment.
Approved:
Revise&
City of Elk River Position Analysis
Position Title: Ice Arena Worker Three
Department: Ice Arena
Immediate Supervisor's Title: Ice Arena Manager
FLSA Status: Non-Exempt
Purpose: Performs custodial duties. May supervise skating events. Interacts with the public.
ESSENTIAL FUNCTIONS
1. Provides custodial functions of the ice arena.
A. Performs custodial duties to assure the facility and grounds are clean and safe.
Customer Service related duties.
A. Check inventory and inform management of supplies needed.
B. Acts as supervisor during open skating and other events.
C. Maintains a positive working relationship with peers, supervisors,
and the general public.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Ability to communicate effectively, both orally and in writing.
Ability to work independently.
Ability to establish and maintain effective working relationships with co-workers, facility users,
and general public.
Ability to accurately record inventory.
Skills in operating custodial maintenance equipment.
MINIMUM QUALIFICATIONS
Must possess good communication skills.
PREFERRED QUALIFICATIONS
An understanding of mechanical equipment.
Experience in public relationships.
IApproved:
Revised:
City of Eli River Position Analysis
Position Title: Ice Arena Cashier
Department: Ice Arena
Immediate Supervisor's Title: Ice Arena Manager
FLSA Status: Non-Exempt
Purpose: Operates cash register and sells tickets. Helps to supervise lobby and restroom area.
Enforces arena rules and policies. Interacts with the public.
ESSENTIAL FUNCTIONS
1. Customer Service related duties.
A. Operates cash register accurately and in a timely manner
B. Sells tickets by recording starting number of tickets and keeping accurate count of
ticket sales at all times.
C. Accurately completes all necessary forms as instructed by Arena Manager.
D. Maintains a positive working relationship with peers, supervisors,
and the general public.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Ability to communicate effectively, both orally and in writing.
Ability to work independently.
Ability to establish and maintain effective working relationships with co-workers, facility users,
and general public.
Ability to operate a cash register, accurately count and record cash received.
MINIMUM QUALIFICATIONS
Must possess good communication skills.
Must possess strong math skills.
PREFERRED QUALIFICATIONS
Experience in public relations.
Experience in operating a cash register, and/or handling money.
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! I ELK RIVER ARENA I
i ! ESTIMATED WEEKLY HOURS I -'
I 1997-1998 - -r,- i'
· = week of making ice ~
i ~
Number of Employees: 1 4 - 6 4~'-6 2 - 3 --2 - 4 I --'
Week of: Job Title: Facility Maintenance Arena Worker 1 iArena Worker 2 Arena Worker 3 Cashier Weeki~, Total
June 1 - 7 32 4 36
June 8 - 14 32 4 '- 36
June 15 - 21 32 4 36
June 22 - 28 32 4 .....
36
June 29 - July 5 32 4 36
· July 6- 12 40 40 --
July 13 - 19 40 40 9 I 80
89
July 20 - 26 40 45 9 94
July 27 - Aug 2 40 40 9 89
Aug 3 - 9 40 45 9 94
Aug 10- 16 40 45 .... 9 94
Aug 17 - 23 40 45 9 94
Aug 24 - 30 _ 40 50 9 99
Aug 31 - Sept6 40 50 20 9 .................... ! .....
; i 119
Sept 7 - 13 I 40 50 20 9 1 119
· Sept 14 - 20 --t 40 --- 70 50 12 [ 172
Sept 21 - 27 40 45 35 10 130
,Sept 28 - Oct 4 40 60 45 10 155
Oct 5 - 11 40 55 45 10 150
Oct 12 - 18 40 55 50 10 155
Oct 19 - 25 40 55 55 10 160
oct 26 - Nov 1 40 55 55 10 160
Nov 2 - 8 _ 40 60 60 -- 10 170
Nov 9 - 15 40 65 60 15 1~-' 191
Nov 16 - 22 40 72 66 ~- 18 ........ 1--~ .... 207
Nov 23 - 29 40 75 75 24 -- 0 214
Nov 30 - Dec 6 40 72 65 15 22--- 214
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', ~ ELK RIVER ARENA
i I ESTIMATED WEEKLY HOURS
I ~ 1997 - 1998 -
--I
Week of: Job Title: Facility Maintenance Arena Worker 1 Arena Worker 2 Arena Worker 3 Cashier Weekly Total
Dec 7 - 13 ~ 40 75 65 28 20 228
Dec 14 - 20 40 80 80 28 36 2~4
Dec 21 - 27 40 60 60 20 10 ~90
Dec 28- Jan 4 L 40 75 75 24 0 214
Jan 5 - 11 40 84 75 24 16 239
Jan 12 - 18 40 85 85 24 16.5 250.5
Jan 19 - 25 40 80 80 32 25 257
Jan 26 - Feb 1 I 40 72 70 20 15 217
:eb 2 - 8 -[ -- i' -- 40 72 -- 70 28 20 230
:eb 9 - 15 I --'"'-- 40 65 65 18 0 , 188
:eb 16 - 22 ! 40 65 65 18 , 10 198
:eb 23 - Mar 1 !' 40 60 60 12 17~-
Mar 2 - 8 I 40 60 60 12 __ 172
Mar 9 - 15 40 50 30 12 132
Mar 16 - 22 40 50 24 12 126
Vlar - 23 - 29 40 35 12 12 99
Mar 30 - Apr 5 40 35 12 12 99
Apr 6 - 12 40 ......35 .......... 12 12 99
Apr13-19 40 _ 35 ._ 6 6 87
Apr 20 - 26 40 35 6 6 87
Apr 27- May 3 40 35 6 6 32 119
May 4- 10 40 35 0 6 81
May 11 - 17 32 35 0 6 73
May 18 - 24 32 35 0 6 73
May 25 - 31 32 35 0 6 73
Total: 2016 2588 1719 625 244.5 7192.5
,
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Hourly rate Hours Total Wages
'Facility Maintenance 10 2016 20160
Arena Worker One 7.5 2588 19410
Arena Worker Two 6.5 1719 11173.5
Arena Worker Three 6 625 3750
Cashier 6.5 244.5 1589.25
Year Total: 7192.5 _ 56082.75
Days and Times:
Facility Maintenance Days --- Times
Tues - Fri 9 - 5~5¢) ' - .....
Sat 6am - 2 ~30 .... -- .............. -'-
Arena Worker One Mon 3 - cls '
Tues - Fri 5 - cls
Sat 2 - cls
Sun 7am - cls
Arena Worker Two Mon -Fri 5 - cls
I Sat - Sun 7am - cls
Arena Worker Three Open Skate, High School games, Tournaments
Cashier I High School games I
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