6.1. PRSR 12 08 2004ITEti # 6.1.
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MEMORANDUM
TO: Parks and Recreation Commission
FROM: Michele Bergh, Recreation Manager
DATE: December I, 2004
SUBJECT: Association Policy Change
Our current field use policy identifies a Priority One User as:
One association/group per sport/activity and population served. This association will be
the association with seniority if it serves the largest number of participants.
These groups do not pay for use of the fields and either they hire their own maintenance
staff in the case of Adult Softball or the City provides the service at a reduced rate. All
others pay a flat rate of $20 for residents and $40 for non-residents per day for each field
used. This fee includes no maintenance.
There are currently no provisions within the policy requiring a Priority One Use to have a
board, bylaws, regularly scheduled meetings, and open books. We believe these things are
important for accountability and liability.
Staff, along with the Facility Subcommittee, recommends that all Priority One Users be
required to have a formalized board, bylaws, regularly scheduled meetings, and open books.
Arty group or individual not meeting these requirements would then fall under the Priority
Two category.