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3.1. DRAFT COUNCIL MINUTES 06-06-2011DRAFT MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE CITY OF ELK RIVER (UPPER TOWN CONFERENCE ROOM) MONDAY, MAY 9, 201 1 Members Present: Mayor Dietz, Councilmembers Gumphrey, Motin, Westgaard, and Zerwas Members Absent: None Staff Present: City Administrator Lori Johnson, Police Chief $radley Rolfe, Fire Chief T. John Cunningham, City Engineer Justin Femrite, Finance Director Tim Simon, Marketing and Business Administrator Annie Deckert, and Executive Secretary/Deputy City Clerk Jessica Miller Also Present: City of Ramsey Council: Mayor Ramsey, Councilmembers Backous, Elvig, McGlone, and Wise; City Administrator Kurt Ulrich, Deputy City Administrator/Community Development Director Heidi Nelson, and Public Works Director Brian Olson 1. Call Meeting_To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:37 p.m. by Mayor Dietz. 2. Ioint Meeting with the C~ of Ramsey General Development Keviely Ms. Nelson presented a PowerPoint outlining a general development review of the City of Ramsey. Transportation Issues/Highway 70 Update Mr. Olson presented a PowerPoint outlining transportation issues and an update on Highway 10. Mississippi Rz'ver Trail Corridor Ms. Johnson explained that Ramsey and Elk River have successfully worked together to keep the Mississippi River Trail Corridor on the Elk River/Ramsey side of the river. It was originally proposed to only go on the other side of the river. The economic and recreational benefits of having the trail on the Elk River/Ramsey side were discussed. Other Trail Connections (eg. snowmobile) Mayor Ramsey indicated that the City of Ramsey recently opened up additional snowmobiling opportunities and he has received questions from people on how to continue snowmobiling through Elk River. He would like Ramsey staff and Council to be aware of routes through Elk River. Mayor Ramsey noted that since Ramsey reopened the snowmobiling opportunities, the snowmobile groups have taken more responsibility in helping to enforce rules and maintaining the trails. Chief Rolfe explained that the ditches along Highways 10 and 169 are designated trails but that you cannot continue west on Highway 10 from the 169/10 interchange. He added that City Council Minutes May 9, 2011 Page 2 the County roads are also designated trails and that may be the best route. Chief Rolfe will provide Ramsey with the Sherburne County snowmobile trail map. Public Safety -Mutual Aid The Cities of Ramsey and Elk River belong to a public safety mutual aid agreement which seems to be working very well. Mr. Olson indicated that the two cities also have a public works mutual aid agreement and thanked the City of Elk River for entering into it. Utility Connections Mr. Olson explained that Ramsey would like to explore various alternatives for possible utility interconnections with neighboring communities to solve potential water issues in the future. It was discussed that Elk River does not have a feasible solution for Ramsey at this time. Rail CrossingQuiet Zones Discussion took place on quiet zones. It was discussed that in order for Ramsey to be completely quiet zone, two crossings near 165 and Jarvis in Elk River would need to be converted to quiet zones. Ramsey indicated they may be willing to contribute funding if Elk River was interested in converting these two crossings. Ms. Johnson explained that Elk River's focus for quiet zones has been downtown. She added that some of the crossings in Elk River are County road crossings and the County has not committed funding for conversion to quiet zones. Jarvis Street Maintenance Mr. Femrite outlined Elk River's street rating procedure. He stated that the results are not completely compiled yet but based on preliminary findings, Jarvis was rated pretty low and he would expect the road to be rebuilt within five years, maybe sooner. Mayor Dietz questioned how the City of Ramsey handles street improvement projects. Mr. Olson explained their assessment process. Ramsey Councilmembers stated they would assist in funding improvements to Jarvis Street. Composting Site Ramsey officials questioned if Elk River has any desire to locate the composting site near the Ramsey/Elk River border. Mayor Dietz indicated that the site is currently in a good, central location. Sharing of Equipment/Sta~' Mr. Ulrich explained that Anoka County is going through a process to identify services and equipment within its cities that can be shared. He indicated that there may be opportunities identified for sharing with Elk River. Mayor Dietz indicated that Elk River is open to sharing whatever services and equipment that staff can work out. Ramsey indicated they have a couple pieces of equipment that may be useful for Elk River to share, including a trail paving machine, 65" tree spade, and a ladder truck. Discussion took place on possibly sharing these pieces of equipment. City Council Minutes May 9, 2011 Page 3 Discussion was held on snow plow routes on the Ramsey/Elk River border. It was discussed that it may be beneficial to review and discuss the routes so that one city is not traveling a distance to plow a road when another city is plowing an adjacent street. Mayor Dietz asked Mr. Femrite and Mr. Olson to discuss this and report back to their respective Councils. The Councils discussed the potential to share staff positions. Councilmember Westgaard indicated he would like to review the organizational structure of both cities to see if there are ways the cities can assist each other. Mayor Ramsey mentioned that Ramsey belongs to the North Metro Mayor's Association which includes- many benefits. Mx. Ulrich stated he will provide Ms. Johnson with information on the organization. Mi,rrirsippi I3iverlrruer The following Mississippi River issues were discussed ^ Coon Rapids Dam renovation ^ Mississippi River Critical Corridor regulations ^ National River Recreational area Mayor Ramsey explained that he believes that it helps if the two cities band together and speak as one voice when presented with issues of mutual interest. Other Items Councilmember Wise questioned what Sherburne County's policy on hard channel median barriers is. Discussion took place. Mayor Ramsey reiterated that if there is anything Ramsey can help Elk River with (lobbying, etc) they welcome the opportunity to join forces in representation. 3. Recess Mayor Dietz recessed the meeting at 8:25 p.m. Minutes prepared by Jessica Miller. Tina Allard, City Clerk John J. Dietz, Mayor DRAFT MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE CITY OF ELK RIVER (UPPER TOWN CONFERENCE ROOM) MONDAY, MAY 9, 201 1 Members Present: Mayor Dietz, Councilmembers Gumphrey, Motin, Westgaard, and Zerwas Members Absent: None Staff Present: City Administrator Lori Johnson, Police Chief Brad Rolfe, Finance Director Tim Simon, Marketing and Business Administrator Annie Deckert, and Executive Secretary/Deputy City Clerk Jessica Miller Reconvene Meeting_To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was reconvened at 8:35 p.m. by Mayor Dietz. 2. Consider Council A eg nda Due to time constraints, items 5.2. and 5.3. were continued to the May 16, 2011 meeting. It was noted that the union listed in the Mayor's statement should be LEIS Local 271. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED 5-0. 3. Consider Consent Agenda MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE FOLLOWING CONSENT AGENDA: 3.1. APRIL 27, 2011 BOARD OF APPEAL AND EQUALIZATION MINUTES 3.2. PROCLAMATION RECOGNIZING THE MERITS OF BUDDY POPPIES 3.3. RESOLUTION 11-23 AUTHORIZING THE CITY OF ELK RIVER TO ENTER INTO A CONTRACT WITH THE MPCA FOR THE GRANT ASSOCIATED WITH THE BENEFICIAL REUSE OF WASTEWATER EFFLUENT PROJECT. MOTION CARRIED 5-0. 4. Open Mike No one appeared for open mike. City Council Minutes Page 2 May 9, 2011 5.1. Volunteer Ut~ ~zation and Recognition Ms. Johnson presented the staff report. Volunteer Recognition and Volunteer of the Month Program Council consensus was to retitle the program the City of Elk River Community Volunteer of the Month Award. Volunteer recognition was discussed. The Council asked that these volunteers be recognized with a certificate consistent with how the Parks Volunteers of the Month volunteers are recognized. Mayor Dietz explained that he would like to get two or three other people on the selection committee to assist him with this program. The Council discussed adding a timeframe for which the applications are valid. It was decided that wording should be included that indicates the applications are valid for six months from the time of submission. Discussion took place on inviting the monthly volunteer winners and a guest to the annual volunteer recognition dinner. It was noted that consideration on inviting the parks and recreation monthly volunteers should also be given. Council consensus was to discuss whether or not to invite the additional volunteers during budget discussions. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE CITY OF ELK RIVER COMMUNITY VOLUNTEER OF THE MONTH AWARD AS OUTLINED AND WITH THE CHANGES LISTED ABOVE. MOTION CARRIED 5-0. Volunteer Utilisation Ms. Johnson explained that staff met with RSVP Coordinator Charlotte Stxei and she provided some helpful insight in to a volunteer program. Ms. Johnson stated that one of Ms. Strei's recommendations is to have job descriptions for each volunteer position. Council consensus was for staff to move forward with preparation of volunteer job descriptions and report back to the Council upon completion. It was noted that Council approval of each job description is not necessary and staff can begin filling the volunteer positions as the descriptions are available. 5.4. Council Open Forum Mayor Dietz stated that Mr. Dokter has turned down an offer to be Elk River's parks and recreation director because he was offered a promotion at his current city. Mayor Dietz stated he would like to begin the process again of recruiting a parks and recreation director. Discussion took place on whether or not the wages are adequate. Council consensus was to begin the recruitment process again for a parks and recreation director and for the interview committee to bring at least two candidates back for Council consideration. City Council Minutes May 9, 2011 6. Other Business There was no other business. 7. Council U,~dates There were no Council updates. 8. Staff Updates There were no staff updates. 9. Adjournment Page 3 There being no further business, Mayor Dietz adjourned the meeting of the Elk River Ciry Council at $:54 p.m. Minutes prepared by Jessica Miller. Tina Allard, Ciry Clerk John J. Dietz, Mayor DRAFT CLOSED SESSION OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, MAY 9, 201 I Members Present: Mayor Dietz, Councilmembers Zerwas, Gumphrey, Westgaard and Motin Members Absent: None Staff Present: City Administrator Lori Johnson and Police Chief Bradley Rolfe 1. Call Meeting To Order Pursuant to due call and notice thereof, the closed meeting of the Elk River City Council was called to order at 8:59 p.m. by Mayor Dietz. 2. Closed Session-Labor Negotiation Discussion The purpose of the closed meeting was to discuss labor negotiation strategies for LELS Loca1271 pursuant to MN Statute 13D.03. 3. Adjournment There being no further business, Mayor Dietz adjourned the closed meeting of the Elk River City Council at 9:15 p.m. John J. Dietz, Mayor Tina Allard, Ciry Clerk DRAFT CLOSED SESSION OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, MAY 9, 201 I Members Present: Mayor Dietz, Councilmembers Zerwas, Gumphrey, Westgaard and Motin Members Absent: None Staff Present: City Administrator Lori Johnson Reconvene Meeting To Order Pursuant to due call and notice thereof, the closed meeting of the Elk River City Council was reconvened at 9:16 p.m. by Mayor Dietz. 2. Closed Session Continue Performance Review of City Administrator The purpose of the Closed Session was to continue the performance review of Ciry Administrator Lori Johnson pursuant to MN Statute 13D.05, subd.3 (a). The performance of the city administrator was reviewed. 3. Adjournment There being no further business, Mayor Dietz adjourned the meeting at 10:42 p.m. John J. Dietz Mayor Tina Allard Ciry Clerk DRAFT MEETING OF THE ELK RIVER BOARD OF APPEAL AND EQUALIZATION HELD AT ELK RIVER CITY HALL MONDAY, MAY I b, 201 I Members Present: Mayor Dietz, Councilmembers Zerwas, Motin, and Westgaard Members Absent: Councilmember Gumphrey Staff Present: City Clerk Tina Allard Also Present: Sherburne County Assessor Gerald Kritzeck, Chief Deputy John Cullen, Residential Appraisers Greg Olson, Theresa Quinn, and Shelly Murschel, Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Board of Appeal and Equalization reconvened at 6:00 p.m. by Mayor Dietz. 2. Board of Appeal and Equalization The Board of Appeal and Equalization heard appeals as outlined below: 1. John Affords, Parcel Identification Numbers 75-404-0050, 75-404-0031, and 75-408-0175 Mr. Cullen provided a handout with suggested changes. He stated he did a reconciliation based on income and costs. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER WESTGAARD TO REDUCE THE VALUATION BY $54,000 ON PARCEL 75-408-0175. MOTION CARRIED 4-0. Mr. Cullen reviewed the appraisals for parcels 75-404-0050 and 75-404-0031. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER MOTIN TO MAKE NO CHANGE TO PARCEL 75-404- 0031. MOTION CARRIED 4-0. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER MOTIN TO MAKE NO CHANGE TO PARCEL 75-404- 0050. MOTION CARRIED 4-0. 2. Lori Neutgens, Parcel Identification Number 75-546-0256 The property owner felt her value was too low. Mr. Olson stated he reviewed the improvements made to this property and outlined his suggested changes in a handout. Board of Appeal and Equalization Minutes May 16, 2011 Page 2 MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER WESTGAARD TO INCREASE THE BUILDING VALUE BY $13,600 FOR PARCEL 75-546-0256. MOTION CARRIED 4-0. 3. Russ Bushman, Parcel Identification Number 75-795-0416 Mayor Dietz noted the attorney opinion for this item. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER ZERWAS TO MAKE NO CHANGE ON PARCEL 75-795- 0416. MOTION CARRIED 4-0. 4. C E Murphy Properties LLC, Parcel Identification Numbers 75-404-0152 and 75-405-0410 The assessor stated they weren't given access to inspect this property. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER MOTIN TO MAKE NO CHANGE TO PARCEL 75-404-0152 AND 75-405-0410. MOTION CARRIED 4-0. 5. Farmers State Bank of Hartland, Parcel Identification Number 75-132-2426 The Bank. of Elk River, Parcel Identification Number 75-013-1415 Councilmember Westgaard noted it was unclear in the letter of what was being requested for these two parcels. Ron Touchette, representing the property owners, stated he would like no change on the values. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER ZERWAS TO MAKE NO CHANGE FOR PARCEL 75-132- 2426 AND PARCEL 75-013-1415. MOTION CARRIED 4-0. 6. Micah and Katy Hager, Parcel Identification Number 75-694-0146 Mr. Olson provided a handout on this parcel. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER ZERWAS TO REDUCE THE BUILDING VALUE BY $19,300 FOR PARCEL 75-694-0146. MOTION CARRIED 4-0. 7. Debra Wickherst, R. Anderson, Parce175-532-0118 Debra Wickherst, Parcel 75-532-0314 Ronald and Louene Roos, Parce175-508-0340 Ms. Quinn reviewed the handout on these parcels. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER ZERWAS TO DO THE FOLLOWING: 1. REDUCE THE BUILDING VALUE BY $57,000 FOR PARCEL 75-532-0118 Board of Appeal and Equalization Minutes May 16, 2011 Page 3 2. REDUCE THE BUILDING VALUE BY $32,800 FOR PARCEL 75-532-0314 3. REDUCE THE BUILDING VALUE BY $76,200 FOR PARCEL 75-508-0340 MOTION CARRIED 4-0. 3. Ad'ourn There being no further business, Mayor Dietz adjourned the meeting of the Board of Appeal and Equalization at 6:20 p.m. Tina Allard, City Clerk John J. Dietz, Mayor DRAFT MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, MAY 16, 201 I Members Present: Mayor Dietz, Councilmembers Zerwas, Motin, Westgaard, and Gumphrey Members Absent: None Staff Present: City Administrator Lori Johnson, Planning Manager Jeremy Barnhart, Finance Director Tim Simon, Police Chief Brad Rolfe, Police Captain Bob Kluntz, Police Captain Ron Nierenhausen, Activity Center Coordinator Sue Kostanshek, Director of Economic Development Cathy Mehelich, Business and Marketing Development Assistant Annie Deckert, City Attorney Peter Beck, and City Clerk Tina Allard Also Present: Planning Commissioner Kevin Scott 1. Call M~e,.tin~ To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:30 p.m. by Mayor Dietz. 2. Consider 5/16/2011 Agenda Mayor Dietz added Item 7.5 regarding meeting notice for Sportsman Club tour. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED 5-0. 3. Consider Consent Agenda MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE THE FOLLOWING CONSENT AGENDA: 3.1 MAY 2, 2011 COUNCIL MINUTES. 3.2. CHECK REGISTER AS OUTLINED IN THE STAFF REPORT. 3.3. THE 193 AVENUE IMPROVEMENTS, FINAL PAY ESTIMATE AND TO START THE WARRANTY PERIOD AS OULINED IN THE STAFF REPORT. 3.4. EXECUTION OF A TRANSMISSION AND OWNERS SERVICES AND ASSET ASSIGNMENT WITH CENTRAL MINNESOTA MUNICIPAL POWER AGENCY AND ADOPT RESOLUTION 11-24 AUTHORIZING A TRANSMISSION OWNER SERVICES AND ASSET ASSIGNMENT AGREEMENT WITH CENTRAL MINNESOTA MUNICIPAL POWER AGENCY. 3.5. HIRE KRISTEN SANDHOEFNER AS POLICE DEPARTMENT SECRETARY/RECEPTIONIST BEGINNING JUNE 6, 2011 AT PAY GRADE 3, STEP A. City Council Minutes May 16, 2011 Page 2 3.6. RESOLUTION 11-25 ACKNOWLEDGING CONTRIBUTIONS TO THE CITY OF ELK RIVER. 3.7. TRANSIENT MERCHANT LICENSE TO THERESA LENSING DBA SWEET T'S SMOOTHIE AND COFFEE HUT, LLC, FOR THE NORTHSTAR STATION,17150 TWIN LAKES ROAD ON FRIDAYS FROM 5:00 A.M. TO 9:00 A.M. WITH THE FOLLOWING CONDITIONS: 1. THE MERCHANDISE DISPLAYED SHALL NOT OCCUPY MORE THAN 100 SQUARE FEET [SECTION 38-414 (6)]. 2. APPLICANT MUST REMAIN ON THE ASPHALT SURFACE AND NO PRODUCT CAN BE DISPLAYED IN THE GRASSY AREAS. 3. NO ELECTRICAL SERVICES SHALL BE ACROSS ANY DRIVE OR WALKING SURFACE. 4. THE AREA SHALL BE MAINTAINED FREE OF DEBRIS AND KEPT IN AN ORDERLY CONDITION. 5. NO OVERNIGHT STORAGE OF EQUIPMENT OR MERCHANDISE. MOTION CARRIED 5-0. 4. Open Mike No one appeared for Open Mike. 5.1. Recognize Retirement of Karen Vernon Chief Rolfe provided a history of Ms. Vernon's service to the Police Department. Mayor Dietz read and presented a plaque to Ms. Vernon. 5.2. Request b~Elk River Independence Day Committee Jim Boyle, representing the Elk River Independence Day Committee -Updated the Council on this year's Independence Day celebration along with costs from last year's event. He requested the city's participation again this year with funds. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER ZERWAS TO EXPEND UP TO $5,000 TO THE ELK RIVER INDEPENDENCE DAY COMMITTEE TO COVER PROGRAM EXPENSES, INCLUDLING POLICE SERVICES. MOTION CARRIED 5-0. 5.3. Request by ArtSouy David Raymond, Chairman of the Arts Alliance -Updated the Council on the plans for the ArtSoup Festival and asked for sponsorship of $2,000 from the city. He stated they would not be bringing in food vendors but were looking to invite the local restaurants to participate in the event at no cost. John Stander -Highlighted the differences between this event and the 2009 event. Councilmember Motin expressed concern with the organizers not charging food vendors for booth space and asking the city for these funds. City Council Minutes May 16, 2011 Page 3 Mr. Raymond explained that they felt it would be beneficial to the city and local business to support the local restaurants in a difficult economic time and to keep the competition local. Councilmember Westgaard questioned if the Arts Alliance was open to recieving in-kind services up to $2,000 or if they preferred cash. Ms. Johnson noted funds could come from Council Contingency. Councilmember Zerwas stated this request should probably go before the EDA due to the downtown local business focus. Mayor Dietz questioned what type of in-kind services the city could provide to reduce expenses. He stated it is important to support the local economy and businesses. Councilmember Moon concurred with Councilmember Zerwas in that the request may be more appropriate for the EDA to consider. Council consensus was that staff would meet to discuss in-kind contributions and that this item come back to the EDA and City Council on June ]3. 6.1. Elk River Pizza Ranch A. Consider Loan Agreement Ms. Mehelich presented the staff report. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE THE BUSINESS SUBSIDY PROVISION OF THE LOAN AGREEMENT OUTLINED IN THE STAFF REPORT FOR THE ELK RIVER PIZZA RANCH PROJECT. MOTION CARRIED 5-0. B. Realest by Robert McDonald for Site Plan Approval for Class I Restaurant. 19141 Freeport Street Case No SP 11-02 Public Heating Mr. Barnhart presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz closed the public hearing. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE THE SITE PLAN OF ELK RIVER PIZZA RANCH, AS ILLUSTRATED ON DRAWINGS DATED MAY 12, 2011, WITH THE FOLLOWING CONDITIONS: 1. ALL COMMENTS OF THE CITY PLANNER MEMO DATED MAY 6, 2011 SHALL BE ADDRESSED. 2. AS THIS SITE PLAN APPROVAL IS NOT A BUILDING PERMIT, THE APPLICANT SHALL ACQUIRE ALL REQUIRED PERMITS. 3. ALL APPLICABLE FIRE CODES SHALL BE ADDRESSED. 4. ALL SIGNAGE SHALL BE CONSISTENT WITH THE PLANNED UNIT DEVELOPMENT AGREEMENT. City Council Minutes May 16, 2011 Page 4 5. SAC/ WAC FEES MAY INCREASE, BASED ON THE REVIEW OF THE FINAL FLOOR PLAN. SUCH INCREASES, IF ANY, MUST BE PAID AT THE TIME OF BUILDING PERMIT. 6. A LETTER OF CREDIT IN THE AMOUNT OF 100% OF THE COST OF THE IMPROVEMENTS, INCLUDING LANDSCAPING SHALL BE PROVIDED PRIOR TO THE RELEASING OF THE BUILDING PERMIT. MOTION CARRIED 5-0. 6.2. Request by Eagles Lodge for City Assistance to Abate Nuisance at PID 75-405-0940 Mr. Barnhart presented the staff report noting that a petition was received by the Eagles. He discussed the process and timeline. It was consensus of the Council to begin the process to abate the nuisances by demolition at 75-405-0940 and to assess the cost to the property owner. 6.3. Consider Sewer Access Ch ~e and Water Access Charge Payment Program Ms. Mehelich presented the staff report. It was noted this payment program would only be available for full-service restaurants. Councilmember Motin questioned if a future property owner would be responsible for the fees if the property was sold. Attorney Beck stated yes but noted it would be more difficult if the property owner is different than the business owner. He stated the city would require cooperation of the property owner to assess any unpaid amount to his property. Otherwise the city would not want to enter into the payment program. Mayor Dietz questioned if the Council wanted to see each request. Council consensus was no. Mr. Simon noted there will be a review process in place and a subcommittee would make the decision. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER WESTGAARD TO APPROVE THE PAYMENT PROGRAM FOR CITY SEWER ACCESS CHARGES AND ELK RIVER MUNICIPAL WATER ACCESS CHARGES FOR FULL SERVICE RESTAURANTS. MOTION CARRIED 5-0. 7.1. Wapiti Park Campground. Inc. A. Resolution Reearding Consumption and Display Permit Ms. Allard presented the staff report. MOVED BY COUNCILMEMBER WESTGAARD AND SECONDED BY COUNCILMEMBER GUMPHREY TO ADOPT RESOLUTION 11-26 City Council Minutes May 16, 2011 Page 5 REGARDING THE CONSUMPTION AND DISPLAY PERMIT FOR WAPITI PARK CAMPGROUND, INC./DBA WAPITI PARK CAMPGROUND. MOTION CARRIED 5-0. B. Direction on Liquor Renewals Ms. Allard presented the staff report. Attorney Beck stated the conditional use permit revocation may be on the same agenda. Council consensus was to schedule the hearing for June 20, 2011. 7.2. Activity Center 501 c3 Status Update Ms. Kostanshek presented the staff report. 7.3. Public Works Fleet Maintenance Project A. Construction Manager At-Risk Mr. Simon presented the staff report. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER ZERWAS TO APPROVE THE CONTRACT WITH RJM CONSTRUCTION AS CONSTRUCTION MANAGER AT RISK, PENDING CITY ATTORNEY REVIEW OF THE CONTRACT. MOTION CARRIED 5-0. Council asked staff to pass on a thank you to John Mentor for his assistance in this process. B. Approval o~uotes Received for the Hiring of a Commissioning Firm Mr. Simon presented Mr. Femrite's staff report. Mr. Simon explained in detail what commissioning involves. Council questioned if the city would receive any reports. Mr. Simon noted there would be a log and a final report. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE THE QUOTE BY INSTITUTE FOR ENVIRONMENTAL SERVICES, INC. IN THE AMOUNT OF $19,000 FOR PROFFESSIONAL COMMISSIONING SERVICES. MOTION CARRIED 5-0. 7.4. Compost Site Fee Update Mr. Hals presented the staff report. There was discussion on enforcement and monitoring. City Council Minutes May 16, 2011 7.5. Notice of $portsman Club Meeting Page 6 Mayor Dietz noted there may be three Councilxnembers attending the Sportsman Club tour and requested staff to notice this meeting. Mayor Dietz recessed the meeting at 7:50 p.m. in order for Council to move to worksession. The Council reconvened at 8:00 p.m. Mayor Dietz questioned if the Volunteer of the Month information was on the website yet. Ms. Allard noted she would check into it. 8.1. 2011 Vision, Action Steps. and Tasks Mr. Barnhart presented the staff report. He asked Council to adopt the 2011 goals, identify any priorities they have and to own them once adopted. Councilmember Motin questioned how departments not listed on the 2011 goals would be involved in the process. Mr. Barnhart explained that even though the Parks Department is not listed as a lead on a goal, they would still be involved with the process and he further explained how what they do would relate to the beautification goals. Counciltnember Zerwas noted the theme that jumps out as a priority consistently is communication. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER WESTGAARD TO ADOPT THE TASKS ASSOCIATED WITH COMPLETING THE 2011 GOALS. MOTION CARRIED 5-0. Councilmember Westgaard stated this should become a culture for the city but noted that sometimes priorities change and that staff shouldn't get discouraged when Council and staff may not always agree on the same priorities. He stated it is beneficial for staff and Council to maintain open communication. 8.2. Authorize Staff to Enter into a Contract with Chandlerthinks to Execute 2011 Scientific Survey as Described. Mr. Barnhart presented the staff report. He recommends the funds come from Council Contingenry. MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY COUNCILMEMBER GUMPHREY TO HAVE CHANDLERTHINKS COMPLETE A COMMUNITY SURVEY IN AN AMOUNT NOT TO EXCEED $4,000. MOTION CARRIED 5-0. 8.4. Sidewalk Plowing Policy Mr. Barnhart presented the staff report. Mayor Dietz suggested making the door hangars a bright color. City Council Minutes May 16, 2011 Page 7 Mayor Dietz stated he still has issues with the sidewalks that abut to the curb and felt it wasn't fair to those property owners when the snowplows are dumping on the sidewalk. Councilmember Westgaard expressed concern with the timeline and those property owners who may take a vacation only to come back to violation notices. Mayor Dietz stated it was important to have a way to notify residents and let them know they are expected to keep their sidewalks clean. Mr. Barnhart stated they could do a door hanger notice in October and also put some information on the website and through social media tools. He stated staff could come back with a cost estimate for the door hangers or identify other possible less expensive options for a direct notification. Council was amendable to this suggestion. It was the consensus of the Council to approve the changes outlined in the staff report. 8.3. Financial Model Mr. Simon presented the financial model and reviewed the 2010 General Fund-fund balance classifications and amounts. He noted this is an important tool for long-range planning and decisions. The model is updated and will include the 2012 preluninary budget when available. 8.5. 2012 Budget Goals and Timeline Council consensus was to accept the budget timeline outlined in the memo. 8.6. Discussion on Economic Development Director Position Councilmember Zerwas stated he would like to offer the open position to Annie Deckert. Councilxnember Gumphrey concurred. Councilmember Westgaard stated he is not opposed to this but questioned if she is qualified as he hasn't seen her qualifications. Mayor Dietz stated he wasn't ready to vote on this tonight as he would like to know Ms. Deckert's qualification and have a chance to interview her. Councilmember Motin stated he has spent quite a bit of time with her and is okay with offering the position. He questioned if the position description should be changed to manager versus a director as they have discussed in the past. Mayor Dietz questioned what to do with Ms. Deckert's current position and whether it should be changed back to Economic Development Assistant at a lower pay scale. Councilmember Gumphrey suggested letting Ms. Deckert make the evaluation and to come back to Council with a recommendation. City Council Minutes May 16, 2011 Page 8 MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER ZERWAS TO DIRECT THE CITY ADMINISTRATOR TO OFFER ANNIE DECKERT THE ECONOMIC DEVELOPMENT DIRECTOR POSITION AND TO COME BACK WITH A PAY SCALE RECOMMENDATION. MOTION CARRIED 5-0. Other Business There was no Other Business. 10. Council Utidates Council/Staff Belationr Policy Councilmember Motin stated he would be meeting with staff on this and it will probably be about a month before Council sees it. Field Policy Councilmember Moon stated he would like to see the Field Use Polity come before the Ciry Council. He expressed concerns with associations having priority of fields over the city. Mayor Dietz provided an update and noted the Commission spent four months reviewing the Policy. This item will come back to Council at a future meeting. 11. Staff Updates There were no staff updates. 12. Adjournment There being no further business, Mayor Dietz adjourned the meeting of the Elk River City Council at 9:25 p.m. Tina Allard, Ciry Clerk John J. Dietz, Mayor