03-22-2011 LIB MINMEETING OF ELK RIVER PUBLIC LIBRARY BOARD
HELD AT ELK RIVER LIBRARY
TUESDAY, MARCH 22, 2011
Board Members Present: Jayne Dietz, Kathleen Tracy, Aazon Ziegler, and Dr. Willie Jackson
Others Present: Mick Stoffers, Branch Manager; Brandi Canter, GRRL Regional Supervisor;
Tim Simon, City Finance Department
Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Public Librazy Board was
called to order at 6:30 p.m. by Board Chair Jayne Dietz.
2. Consider Mazch 22, 2011 Library Board Aeenda.
KATHLEEN TRACY MOVED AND AARON ZIEGLER SECONDED TO APPROVE
THE AGENDA AS PRESENTED. MOTION PASSED 3-0.
Consider Minutes of Januarv 25, 2011 Librarv Board Meeting
JAYNE DIETZ MOVED AND KATHLEEN TRACY SECONDED TO APPROVE THE
MINUTES AS PRESENTED. MOTION PASSED 3-0.
4. Consider March 22, 2011 Treasurer's Report.
Tim Simon of the Elk River Finance Department provided an overview of the
2011 Library Budget detail.
JAYNE DIETZ MOVED AND KATHLEEN TRACY SECONDED TO APPROVE THE
TREASURER REPORT AS PRESENTED. MOTION PASSED 4-0.
5. Librazian's Renort -Mick Stoffers.
5.1. Board Member Update
Mick noted that there are two new board members -Nicole Novotny, and Dr.
Willie Jackson. Dr. Jackson introduced herself and was sworn in as a Board
member. Nicole Novotny was unable to attend.
One board member resignation: Mike Hangaard submitted his resignation from
the Board in writing this week, due to a new job that conflicts with Library Board
meeting times.
JAYNE DIETZ MOVED AND AARON ZIEGLER SECONDED TO ELECT KATHLEEN
AS VICE CHAIR, REPLACING MIKE HANGAARD. MOTION PASSED 4-0.
5.3. Library Board Meeting Attendance
Mick reiterated that, since the Library Board membership continues to be small, it
is important that she be notified if anyone knows that s/he will not be able to
attend during any particular month. This is especially critical since the Board is
now only meeting semi-monthly, to ensure that a quorum is present to hold the
meeting. If anyone cannot attend the meeting, it is required that Mick be notified
a minimum of 4 days in advance of the meeting time. This also enables us to
meet city reporting timelines, if the meeting needs to be cancelled.
5.2. Police Patrols
Empty alcohol containers were found in the staff parking area so Mick has
notified the police to make extra patrols through the area.
5.4. 2012 Budget Planning
Mick will begin working on the 2012 budget soon, and will seek input from the
Board in coming meetings.
5.5. Library Survey
GRRL is doing a survey of library patrons, to identify potential areas of
improvement.
5.6. Maintenance
Mick is looking at replacement of prairie grass. She said to let her know if the
Board members see any maintenance that is required, so she can address it.
5.7. Noise complaints
There have been some complaints from community room users about noise from
the adjacent children's section. Mick has drafted some rules of behavior to post
in the children's section to clearly outline expectations. Mick asked for any
feedback from the Board, and has requested that the Board approve a final version
in the next meeting.
6. Adiournment.
There being no further business, the meeting adjourned at 7:30 p.m. Next meeting will be
held on May 24, 2011.
KATHLEEN TRACY MOVED TO ADJOURN THE MARCH 22, 2011 LIBRARY
BOARD MEETING. WILLIE JACKSON SECONDED. MOTION PASSED 4-0.
Respectfully submitted,
Aaron Ziegler
Library Board Secretary
Tina Allard, City Clerk
Jayne 'etz, Library and Chair