5.7. HANDOUTS 06-13-2011AOL Mail -Print Message
From: jdjstrauss <jdjstrauss@netscape.net>
To: shortshotsl7 <shortshotsl7@aol.com>
Subject: Re: North Metro Mayors
Date: Mon, 23 May 201 1 1 1:03 am
ACtachments: MASTER_Associate_Member_LOU[lj.doc (263K)
Mr. Dietz:
I will start with sending an attachment of the Letter of Understanding that can be used by your city to participate in NMMA's
North American Joint Purchasing Program. There is no participation fee. Three program are currently open for your city to
participate in; namely:
1) Office Products, Janitorial Cleaning Supplies and Office Furniture -winning low responsible bidder - S8T Office Products
2) Field Marking Paint -winning low responsible bidder - Hirsfield's
3) Outdoor Toilets -winning low responsible bidder -Bixby
If Elk River decides to participate I will forward city contact information to these three companies and have them contact your
designated staff and proceed from there.
Under separate communication I will put together a package of materials on membership in NMMA and forward to your
attention. I need a couple bits of information in order to calculate membership cost should the city want to officially join. Can
you or one of your staff give me the following data points:
1) Current population
2) Current Net Tax Capacity
NMMA uses these data points annually to structure its membership fee schedule. Typically, member cities greater than
7,500 in population fall into a formula driven membership fee basket and these two data point are used - 50% use to
calculate the fee. Cities below 7,500 population fall into a fixed annual fee schedule (in 2011 the fee for this group of cities
was $2,080). Lastly, each year we negotiate the membership rate that the City of Minneapolis pays, as well as Associate
membership fee charged Anoka and Hennepin Counties.
As stated above I will put together a number of documents and forward to your attention (probably via mail) yet this week.
If you would like we could visit with your city council and staff regarding membership. I know the mayor and city manager of
Ramsey have been talking to you; we could have one or more of our mayors/city managers join any future discussions you
may want to have.
Hope all is well with you. Thanks for thinking about our NMMA organization.
Best regards,
Joseph D. Strauss
NMMA
EVP 8 COO
P Pleest advise if loll r~reiv~~rf t~n5 ~=_i n. mi.,.,~;~.
-----Original Message-----
From: shortshotsl7(cilaol com
To: idistrauss onnetscaoe net
Sent: Wed, May 18, 2011 1:03 pm
Subject: North Metro Mayors
Joe,
We must have got our wires crossed.
Please send me info about your organization.
I may be able to get Elk River to join.
Thanks
John Dietz
http://mail.aol.com/33668-111/aol-6/en-us/Cite/PrintMessage.aspx?user=v9iwfBOTgj&fol... 5/23/2011
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Associate Members
fir"",
Letter of Understanding
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The undersigned, agrees to join the North Metro Mayors Association
(hereinafter "NMMA") as an Associate Member (hereinafter "ASSOCIATE") effective , 2011, and be eligible
to participate in the NMMA's Central Purchasing Program, also known as the "North American Joint Purchasing Program'.
Whereas, NMMA, a Joint Powers organization under Minnesota Statutes Section, Section 471.59, has invited ASSOCIATE to join
the Association as an Associate Member and participate in its Central Purchasing Program (CPP), also known as the "North
American Joint Purchasing Program', and
Whereas, by joining with NMMA, ASSOCIATE will:
• Receive best public bid pricing for program products and services that will be made available to NMMA members, associate
members and community partners;
• Participate in an annual CPP dividend distribution program based on members' quantity purchases, minus program expenses
on a pro-rate basis; and
• Have the opportunity to customize purchase and buying patterns based on requirements that best fit and benefit ASSOCIATE.
In consideration of mutual promises and other good and valuable consideration, receipt of which is hereby acknowledged, the
parties hereto agree as follows:
• There is no obligation to purchase any products or services as an Associate Member. ASSOCIATE may elect, in its sole
discretion, to participate, in any program for products and/or services offered under NMMA's CPP, so long as ASSOCIATE
remains a current Associate Member. Associate may withdraw participation at any time by giving written notice.
• No participation fee will be charged, and the only potential cost will be a pro-rata share of program expenses, if any, and such
charge may only be assessed against and deducted from earned Program dividends payable to the undersigned based on its
purchases of products and/or services under the CPP.
The CPP is managed by a committee of six (6) city managers, appointed by the NMMA Board of Directors, the NMMA CPP
Management. Committee, who meet regularly to determine Program product and service offerings that will be submitted for public
bid and become authorized under the CPP/North American Joint Purchasing Program for its members, associates and community
partners.
Now therefore the parties hereto have executed this Letter of Understanding effective as of , P011
North Metro Mayors Association
By:
Its: By'
Its:
AOL Mail -Print Message
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5- '7 ~~~/g u~; -Z
~-/3 --//
From: Kurt Ulrich <kulrich@ci.ramsey.mn.us>
To: shortshotsl7 <shortshotsl7@aol.com>; nick.zerwas <nick.zerwas@ci.elk-river.nm.us>
Cc: Mayor Ramsey <mayorramsey@ci.ramsey.mn.us>; Heidi Nelson
<hnelson@ci.ramsey.mn. us>
Subject: FW: Contracted Inspection Services
Date: Wed, 1 Jun 2011 5:50 pm
Attachments: Electrical_Building-2010ContractsRevl_(2).xlsx (62K), Kurt_Ulrich.vcf (1 K)
Subject: Contracted Inspection Services
~s follow-up to ourjolnt meeting, I have attached information in regard to our inspection services in the City of
Ramsey.
The City of Ramsey completed our first full year of operation in 2010 with contracted building and electrical
inspection services. We use hlspectron to provide building inspection services and an independent contractor,
Peter Tolde, to do electrical inspections. Both finlls were selected after sending out numerous requests for
proposals and interviewing 3-S private contractors. We also considered contracting with other cities, and found
that these contractors offered the best solution. Our aistorners, inspections staff, management, and elected
officials have been very happy with the service provided by Inspectron. Overall, the results we have achieved
provide a tremendous value to the taxpayer
attached is information put together by our Finance Department detailing our personnel costs as a per cent of
building permit revenue In 2009, services were provided by full time City staff and in 2010'the City contracted
with Inspectron and Mr. Tokle. This Information gives an indication of the type of fixed costs the City was
carrying, but keep in rrilnd that these employees performed other City functions, such as property code
compliance, so all of their expense was not building permit related. However, there is obviously a strong
advantage in being able to flex inspection service level with demand, especially in today's building environment_
!nspectron provides services at a contracted rate of $50 per hour, and Peter Tolde provides electrical inspection
fora 75/25 % (inspector/City) sharing of the electrical permit fees.
Please contact me if you woi.ild like any additional information.
I<u rt
Kurt Ulrich
City of Ramsey
Citq Administrator
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http://mail.aol.com/33708-111/aol-6/en-us/Lite/PrintMessage.aspx?uses=v9iwfBOTgj&fold... 6/2/2011
CITY OF RAMSEY
2009/2010 BUILDING PERMIT REVENUE/EXPENDITURE COMPARISON
10 Building Permit Revenue
10 Building Permit Contracted
tRevenue
Inc.
274,836.37
233, 511.37
15%
9 Building Permit Revenue
3 Building Permit Contractf
Revenue
of
247, 967.00
182,754.00
65,213.00
2009/2010 Building Permits Revenues &
Expenditures
300,000.00
250,000.00 -..
200,000.00 '.
150,000.00 ',.
100,000.00 -.
so,ooo.oo
zolo
247,967.00
3~_ Revenue
try Expenditure
2009
Includes building permits, plumbing permits, and heating permits
Note: 2009 expenditures include wages and fringes for inspectors but excludes any severance
payouts as a result of layoffls.
ELECTRICAL INSPECTION PERMITS
2010 Electrical Permit Revenue 15,437.50
2010 Electrical Permit Contracted Expense (Tokle Inspections) (9 372 37)
Net Revenue 6,065.13
274,836.37