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2.B. PRSR 06-08-2011Item: 7.2.B. MEMORANDUM liver TO: Parks and Recreation Commission FROM: Steve Benoit, Recreation Manager DATE: June 2, 201 I SUBJECT: Program Facility Usage Report A request was made to the Parks and Recreation Department to compile a report regarding recreational facility usage. The report is to focus on all space allocation conflicts between City and non-City sponsored recreation programs, along with an estimate of the financial impact to the City. The Parks and Recreation staff compiled the report and is attached. Following is a summary of the report. Overview • Focus was programs held on athletic fields during weekday evenings and weekends. Currently no conflict exists for indoor facilities. As programs receive more demand, however, there could be a conflict with indoor space in the future. • This report designates an increase in field usage by the Parks and Recreation Department from 23% of available field space to 34% during the summer season, and 13% to 21 % in the fall season. • Parks and Recreation programs noted in the report that could be increased include adult softball, flag football, t-ball, soccer, and lacrosse. These programs were identified due to requests that have been received for these programs. This is not an inclusive list as there could be other untried programs that could be successful. Financial Impact Following is a financial impact summary. This summary represents the potential net profits that could be achieved assuming the programs utilizing the spaces indicated in the report operate at full capacity. • Summer Program Season Net Profit Current Potential Adult Softball 10,380 20,860 Fla Football 2,310 2,310 T-Ball 7,960 7,960 Soccer 1,109 1,109 Lacrosse 360 360 N:\Departments\Parks and Recreation\Recreation\2011 PRC Packets\06-08-11 PRC Packet\Program Facility Usage Report.doc • Fall Program Season Net Profit Current Potential Adult Softball 6,954 10,864 Flag Football 1,260 3,690 Soccer 0 1,278 ~ Total Net Profit Comparison Current Potential ERPR 30,333 48,431 Youth Associations 9,884 8,768 Note: Youth Associations are charged a fee for field usage to aid in covering supply costs of maintaining fields. With a reduction in field usage by associations that revenue would decrease as indicated. This report is to serve as an update on the facility usage issue and allow for comments from the Commission. This item will be discussed at an upcoming City Council meeting. Attachments Facility Usage Report March 9`h Parks and Recreation Commission Minutes N:\Departments\Parks and Recreation\Recreatioa\2011 PRC Packets\06-08-11 PRC Packet\Program [~acdit}~ Usage Report.doc Park & Recreation Commission Minutes March 9, 2011 Mayor Dietz asked out the Pinewood Clubhouse position opening. Mr. Benoit stated the Clubhouse Manager resigned and it was decided to hire a seasonal position instead which will result in a net savings of $15,000. 7. Discussion/Action Items 7.1.A. MPCA Ambient Groundwater Quality Monitoring Networking Program Planner/Park Planner, Chris Leeseberg shared that staff was contacted by Peer Engineering, on behalf of the Minnesota Pollution Control Agency, about the possibility of placing a monitoring well in Windsor Park. Page 2 Peer Engineering staff, Steve Jansen presented information about what the monitoring well would be used for and that MPCA and Peer Engineering are seeking and access agreement with the City of Elk River at no cost to the city. Commissioner Niziolek asked how deep the well would go and why locate it at Windsor Park. Mr. Jansen explained that the well would be 20 feet deep with a two inch well casing at the top one foot above the ground. MPCA looks for certain types of land use; city type property and density when choosing a location. Commissioner Jaker questioned if there were any arguments against installing the monitoring well. Mr. Jansen expressed he was a biased opinion and that it will provide data as to what is going on with the water. One drawback may be the actual drill damaging park area. Commissioner Anderson stated that when restoration is worked on that it be native to the area. MOVED BY COMMISSIONER NYSTROM AND SECONDED BY COMMISSIONER JAKER TO RECOMMEND TO COUNCIL TO APPROVE INSTALLATION OF A MONITORING WELL IN WINDSOR PARK WHILE WORKING WITH STAFF AND COMMISSION MEMBERS. MOTION CARRIED 6-0. 7.2.A. Field Use Policy Recreation Manager, Steve Benoit reported that staff met with a representative from the Elk River Youth Football Association and gathered the information requested at the February Commission meeting. Staff is looking for direction on how field allocation issues should philosophically be approached in the future. Park & Recreation Commission Minutes March 9, 2011 ------------------------------------ Page 3 Elk River resident, Todd Raymakers, 10725 186`'' Circle NW; President of Elk R Youth Football Association (ERYFA) expressed his concern that city fields may kern explained that the ERYFA is anon-profit organization run by and is a feeder program for the Elk River High School program. Elk River resident, Tyler Hemmesch, 1332 5`'' St; 2007 Elk River graduate and ERYFA volunteer shared how the football association impacted his life by keeping him involved, goals and lessons all while maturing. Elk River resident, Craig Hemmesch, 1332 5`h St; Past President of ERYFA shared that he had three sons go through the football program, a great family sport and with last fall's Varsity programs issues it is important to support the organization more than ever. Elk River resident, Bob Schilz, 18499 Olson Circle NW; Vice President of ERYF shared that he would hate to see the fields taken away from the football associatic involved with ERYFA, it is a great group and the m group, cost is kept low for all to be able to afford. Mr. Raymakers expressed that taking away fields from ERYFA will affect the community being the association is a mentoring program teaching them the best life skills they can. Commissioner Niziolek expressed supporting the volunteer and non-profit group in our town. More than football, they make Elk River special. not lose focus that it is not that the commission is against ERYFA. Issue is how allocate fields and come up with a creative solution. MOVED BY COMMISSIONER NIZIOLEK AND SECONDED BY COMMISSIONER JAKER TO RECOMMEND THE YOUTH ASSOCIATIONS HAVE FIRST PRIORITY AND RECREATION PROGRAMS HAS SECOND PRIORITY. MOTION CARRIED 6-0 8. Information/Update Items 8.1. Community Events Recreation Manager, Steve Benoit showcased the 2011 Shiver Elk River Community Event on March 12, 2011. This event took place at Lions Park, Handke Ice Rink and Orono Park. City of El: Parks and Recreation ~0~1 ~1 p~rogQar~ ~ac~oDot~ M~~gc~ ac~po~ ~~ ~~ ~~ ~~~ ?' Yt " C~~r~re~~nt S~u~m~me~r ~F~e~d ~~se Field Monday Tuesday Wednesday Thursday Friday-Sunday ERPR ERPR ERPR ERPR A. Rentals Orono 1 Adult Softball Adult Softball Adult Softball FootbalUT-Ball ERPR T-Ball ERPR ERPR ERPR ERPR A. Rentals Orono 2 Adult Softball Adult Softball Adult Softball FootbalUT-Ball ERPR T-Ball ERPR ERPR ERPR ERPR A. Rentals Orono 3 Adult Softball Adult Softball Adult Softball Football/T-Ball ERPR T-Ball ERPR ERPR ERPR ERPR A. Rentals Orono 4 Adult Softball Adult Softball Adult Softball FootbalUT-Ball ERPR T-Ball ERPR ERPR Youth Youth Association Kuss Field Adult Softball Adult Softball Associations Associations Rentals Youth Youth Youth Youth Association Oak Knoll #9 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association Oak Knoll #10 Associations Associations Associations Associations Rentals Youth Youth Youth Association Oak Knoll 1 Other Associations Associations Associations Rentals Youth Youth Youth Association Oak Kno112 Other Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 1 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 2 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 3 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 4 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 5 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 6 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC Soccer/Football Associations Associations Associations Associations Rentals youth a. Youth A. youth a. Youth A. Association Kliever Lake ERPR ERPR Other Other Rentals Percent of Current Field Uses Other 3% A-ssoci~atiOn Rentals 20110 ERPR 23°'0 l~`Ollt~"1 AS~OCIa~lOnS S~% ~Po`te~~n`t~iall S~u~m~me~r ~F~e~d ~! se Field Monday Tuesday Wednesday Thursday Friday-Sunday ERPR ERPR ERPR ERPR A. Rentals Orono 1 Adult Softball Adult Softball Adult Softball Adult Softball ERPR Softball ERPR ERPR ERPR ERPR A. Rentals Orono 2 Adult Softball Adult Softball Adult Softball Adult Softball ERPR Softball ERPR ERPR ERPR ERPR A. Rentals Orono 3 Adult Softball Adult Softball Adult Softball Adult Softball ERPR Softball ERPR ERPR ERPR ERPR A. Rentals Orono 4 Adult Softball Adult Softball Adult Softball Adult Softball ERPR Softball ERPR ERPR ERPR ERPR A. Rentals Kuss Field Adult Softball Adult Softball Adult Softball Adult Softball ERPR Softball Youth Youth Youth Youth Associatio Oak Knoll #9 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association Oak Knoll #10 Associations Associations Associations Associations Rentals Youth Youth Special Youth Association Oak Knoll 1 Associations Associations Olympics Associations Rentals Youth Youth Special Youth Association' `` Oak Knoll 2 Associations Associations Olympics Associations Rentals Youth Youth Youth ERPR A. Rentals YAC 1 Associations Associations Associations Football/T-Ball ERPR T-Ball Youth Youth Youth ERPR A. Rentals :,<' YAC 2 Associations Associations Associations Football/T-Ball ERPR T-Ball ,' Youth Youth Youth ERPR A. Rentals YAC 3 Associations Associations Associations FootbalUT-Ball ERPR T-Bau Youth Youth Youth ERPR A. Rentals'ri YAC 4 Associations Associations Associations FootbalUT-Ball ERPR T-Ball Youth Youth Youth Youth Association YAC 5 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 6 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC Soccer/Football Associations Associations Associations Associations Rentals Youth A. Youth A. Youth A. Youth A. Association Kliever Lake ERPR ERPR Other Other Rentals Percentage of Potential Field Uses Other 3% .~~;~_~ ERPR Association Rentals ~no,~ C~u~r~re~~nt S~u~m~_me~~r Net ~P~ro~ft ERPR Programs Approximate Net Total Men's Softball Men's Softball $ 10,380.00 Women's Softball Flag Football $ 2,310.00 T-Ball $ 7,960.00 Soccer $ 1,109.00 Lacrosse $ 360.00 Spring/Summer Total Current Net Profit $ 22,119.00' Association Approximate Net Total Baseball $ 3,718.00 Softball $ 1, 859.00 TRSA $ 715.00 Spring/Summer Total Current Net Profit $ 6,292.00 Percentage of Current Net Profit Youth Associations ~Ro`te~n`t~ia~ S~u~m~me~~r Net ~F~ro`ft ERPR Programs Approximate Net Total Men's Softball Men's Softball Women's Softball $ 20,860.00 Men's Softball Co-Rec Softball Flag Football $ 2,310.00 T-Ball $ 7,960.00 Soccer $ 1,109.00 Lacrosse $ 360.00 Spring/Summer Total Current Net Profit $ 32,599.00 Association Approximate Net Total Baseball $ 3,211.00 Softball $ 1, 690.00 TRSA $ 715.00 ~Sprin~;/Summer Total Current Net Profit $ 5,616.00 Percentage of Potential Net Profit v~~t~, Associations 15% Current Net Profit Differences ,, j Youth Associations ^Gur~eril ^ f~otcntial r Spring Flag Football Spring Flag Football is held at the Orono Complex on Thursdays from 6 to 8pm. Program begins late April and continues through mid-June. • The cost for flag football is $35.00/participant • Fees do NOT include non-resident rate • Teams are coached by volunteers Revenue (Based on 2011 numbers) Class Number of Participants Revenue Amounts Pre-K/1st Grade 85 $ 2,975.00 2nd-4th Grade 25 $ 875.00 Total 110 $ 3,850.00 Number of Kids 2011 Participants Number of Teams Number of Fields Per Team Pre-K/1st Grade 85 8 9-11 4 2nd-4th Grade 25 4 6 2 Expenses (Based on 2011 numbers) Expense Expense Reason Amount Staff 4 staff for 3hrs/week for 6 weeks at the rate of $10.00/hr $ 720.00 Uniforms 130 t-shirts at $4.00/t-shirt $ 520.00 Supplies Equipment upkeep $ 300.00 Maintenance Unknown n/a Approximate Expense Total $ 1,540.00 Approximate Net Total ~ 2,10.00 Adult Softball Currently, Spring/Summer Adult Softball utilizes Orono Complex and Kuss Field Monday through Wednesday nights from 6:00 to 10:30pm. Adult Softball begins the end of April and continues through mid-August (depending on the amount of rain-outs). • The cost for adult softball is $725.00/team. • Teams play double headers. • Maximum number of teams is usually 18 teams per league night, due to the poor lighting at Kuss Field. Revenue (Based on 2011 numbers) Number of Revenue Night Class Teams Amounts Monday Men's Class D/DD 20 $ 14,500.00 Tuesday Men's Class EE/C 18 $ 13,050.00 Wednesday Women's Class D/C 12 $ 8,700.00 Total 50 $ 36,250.00 Expenses (Based on 2011 numbers) Expense Reason Expense Amount Staff 1 staff for 9hrs/week for 16 weeks at the rate of $17.00/hr $ 2,448.00 Umpire Fees $25.00/game at 50 games/week for 14 weeks $ 17, 500.00 Supplies Softballs (purchased for Summer/Fall seasons) $ 3,439.00 Sanctioning ASA ($1,225.00) and USSSA ($1,008.00) $ 2,233.00 Awards League and playoff trophies $ 250.00 Maintenance Unknown n/a Approximate Expense Total $ 25,870.00 Approximate Net Total 1(~,;3gO.gQ Adult Softball Continued... Information to Note • Requests have been made from customers and potential customers to add another night for Men's League due to the maximum participants in this class. ERPR turns numerous teams away. • There have been additional requests for a Co-Rec League during the summers months. • In order to add these two requests, two additional nights would have to be allocated to the Adult Softball Program. • Elk River Parks and Recreation currently does not host Adult Softball tournaments or any state tournaments. Weekend field use is usually rented by the youth associations. Hosting tournaments could be potential revenue. (Three years ago, ERPR was to host a state MSF tournament. There was a conflict with the Youth Associations also needing to host a tournament when they did not reserve the fields in time. The state MSF tournament then had to be moved to a different city. Significant time was spent working with the MSF office to communicate such changes to those teams participating.) Potential Adult Softball The ability to add two additional nights of softball and move other programs to different locations would provide the opportunity for growth and additional revenue. • The cost for adult softball is $725.00/team • Teams play double headers • Maximum number of teams is usually 18 teams per league night, due to the poor lighting at Kuss Field Revenue Night Class Number of Teams Revenue Amounts Monday Men's Class D/DD 18 $ 13,050.00 Tuesday Men's Class EE/C 18 $ 13,050.00 Wednesday Women's Class D/C 18 $ 13,050.00 Thursday Men's Class D/DD 18 $ 13,050.00 Sunday Co-Rec 18 $ 13,050.00 Total 90 $ 65,250.00 Expenses Expense Reason Expense Amount Staff 1 staff for 15hrs/week for 16 weeks at the rate of $17.00/hr $ 4,080.00 Umpire Fees $25.00/game at 90 games/week for 14 weeks $ 31, 500.00 Supplies Softballs (purchased for Summer/Fall seasons) $ 4,500.00 Sanctioning ASA ($2,160.00) and USSSA ($1,800.00) $ 3,960.00 Awards League and playoff trophies $ 350.00 Maintenance Unknown n/a Approximate Expense Total $ 44,390.00 Approximate Net Total $ 2U,86~.t~t3 T-Ball T-ball starts following flag football. It is held at the Orono Complex on Thursdays from 5 to 8:30pm and Sundays 6:30-7:30pm . Program begins mid-June and continues through mid-August. • The cost for t-ball is $40.00/participant • Fees do NOT include non-resident rate • Teams are coached by volunteers Revenue (Based on 2010 numbers) Class Number of Participants Revenue Amounts Termite T-Ball (3-4yrs old) 74 $ 2,960.00 T-Ball (5-6yrs old) 127 $ 5,080.00 Sunday T-Ball (4-5yrs old) 65 $ 2,600.00 Total 266 $ 10,640.00 Expenses (Based on 2010 numbers) Expense Reason Expense Staff 3 staff for 6hrs/week for 7 weeks at the rate of $10.00/hr $ 1,260.00 Uniforms 280 t-shirts at $4.00/t-shirt $ 1,120.00 Supplies Equipment upkeep $ 300.00 Maintenance Unknown n/a Approximate Expense Total $ 2,680.00 Approximate Net Total .~ 7,960. Summer Soccer Summer Soccer is held at Kliever Lake Fields on Monday from 6 to 8:30pm. Program begins mid-June and continues through mid-August. • The cost for soccer is $30.00/participant • Fees do NOT include non-resident rate • Maximum number of fields to be at Kliever Lake Fields is 3 • Teams are coached by volunteers Revenue (Based on 2010 numbers) Class Number of Revenue U5/U6 Soccer 60 $ 1,800.00 U7/U8 Soccer 26 $ 780.00 Total 86 $ 2,580.00 Number of Kids class 2010 Participants Number of Teams Number of Fields Per Team US/U6 60 6 9-11 3 U7/U8 26 4 6 2 Expenses (Based on 2010 numbers) Expense Reason Expense Staff 3 staff for 3hrs/week for 7 weeks at the rate of $10.00/hr $ 630.00 Uniforms 95 t-shirts at $4.00/t-shirt and 95 socks at $2.90/pair $ 641.00 Supplies Equipment upkeep $ 200.00 Maintenance Unknown n/a Approximate Expense Total $ 1,471.00 Approximate Net Total ~,~.0~." Summer Soccer Confinued... Information to Note Approximately three years ago, the soccer program was held on Monday and Wednesday at the Oak Knoll Complex. Due to numerous requests made by associations and schools, Elk River Parks and Recreation created useable field space for programs at Kliever Lake Fields. In the past year, associations and schools are also requesting the use of Kliever Lake Fields. • With the request of additional programs to meet the popular trends, Elk River Parks and Recreation added Lacrosse. To make this program happen with the lack of field space, the soccer program was cut to one night a week (Monday). The Lacrosse program is now held on Wednesdays. Lacrosse Lacrosse is held at Kliever Lake Fields on Wednesdays from 6 to 9pm. Program begins mid-June and continues through mid-August. • The cost for lacrosse is $30.00/participant • Fees do NOT include non-resident rate • Maximum number of fields to be at Kliever Lake Fields is 3 • Teams are coached by volunteers Revenue (Based on 2010 numbers) Class Number of Participants Revenue Amounts Bantam Division 20 $ 600.00 Lighting Division 16 $ 480.00 Total 36 $ 1,080.00 Number of Kids Class 2010 Participants Number of Teams Number of Fields Per Team Bantam 20 2 9-11 1 Lighting 16 2 8 1 Expenses (Based on 2010 numbers) Expense Reason Expense Staff 2 staff for 3hrs/week for 6 weeks at the rate of $10.00/hr $ 360.00 Uniforms 40 t-shirts at $4.00/t-shirt $ 160.00 Supplies Equipment upkeep $ 200.00 Maintenance Unknown n/a Approximate Expense Total $ 720.00 Approximate Net Total ~ 360.E'" C~u~r~re~nt ~Fa~~ ~F~e~d use Field Monday Tuesday Wednesday Thursday Friday-Sunday ERPR Youth ERPR Youth Association Orono I Adult Softball Associations Adult Softball Associations Rentals ERPR Youth ERPR Youth Association Orono 2 Adult Softball Associations Adult Softball Associations Rentals ERPR Youth ERPR Youth Association Orono 3 Adult Softball Associations Adult Softball Associations Rentals ERPR Youth ERPR Youth Association Orono 4 Adult Softball Associations Adult Softball Associations Rentals ERPR Youth ERPR ERPR Association Kuss Field Adult Softball Associations Adult Softball Flag Football Rentals Youth A. Youth A. Youth A. Youth A. Association Oak Knoll #9 Other Other Other Other Rentals Youth A. Youth A. Youth A. Youth A. Association `' Oak Knoll#10 Other Other Other Other Rentals Youth Youth Youth Youth Association Oak Knoll 1 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association ~ - Oak Knoll 2 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 1 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 2 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 3 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 4 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 5 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 6 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC Soccer/Football Associations Associations Associations Associations Rentals Youth A. Youth A. Youth A. Youth A. Association Kliever Lake Other Other Other Other Rentals ~Pote~nt~a~ ~Fa~~ LF~e~d ~ se Field Monday Tuesday Wednesday Thursday Friday-Sunday ERPR ERPR ERPR Youth A Association Orono 1 ERPR Adult Softball Adult Softball Adult Softball Rentals ERPR ERPR ERPR Youth A. Association Orono 2 ERPR Adult Softball Adult Softball Adult Softball Rentals ERPR ERPR ERPR Youth A. Association Orono 3 ERPR Adult Softball Adult Softball Adult Softball Rentals ERPR ERPR ERPR Youth A. Association Orono 4 ERPR Adult Softball Adult Softball Adult Softball Rentals ERPR ERPR ERPR ERPR Association Kuss Field Adult Softball Adult Softball Adult Softball Soccer Rentals Youth A. Youth A. Youth A. Youth A. Association Oak Knoll #9 Other Other Other Other Rentals Youth A. Youth A. Youth A. Youth A. Association Oak Knoll #10 Other Other Other Other Rentals Youth Youth Youth Youtli Association Oak Knoll 1 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association Oak Knoll 2 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 1 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 2 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 3 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 4 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 5 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC 6 Associations Associations Associations Associations Rentals Youth Youth Youth Youth Association YAC Soccer/Football Associations Associations Associations Associations Rentals Youth A. Youth A. Youth A. Youth A. Association Kliever Lake Other Other Other Other Rentals Percentage of Potential Fall Field Uses Other ERPR 0 7 ~° 21% ASSOC13tldtl Ref1t~I5 C~u~r~re~nt ~Fa~~ Net ~P~roft Approximate Association Net Total Softball $ 1,920.00 Football $ 968.00 TRSA $ 704.00 Fall Total Current Net Profit $ 3,592.00 Percentage of Current Net Profit Youth Associations 30% ERPR 709b ;.~~~~ ~~ ~Po'te~nt~a~ ~Fa~~ INet ~P~rof~t ERPR Programs Approximate Net Total Men's Softball Women's Softball $10,864.00 Co-Rec Softball Flag Football $3,690.00 Soccer $1,278.00 Fall Total Potential Net Profit $15,832.00 Association Approximate Net Total Softball $1,920.00 Football $528.00 TRSA $704.00 Fall Totai Potential Net Profit $3,152.00 Percentage of Potential Net Profit Youth Associations 17°0 16,000.00 14,000,00 12,000.00 10,000.00 8,000.00 6,000.00 4,000.00 2,000.00 Fall Net Profit Differences 0.00 ~=--_ __4...______. __. _. ERPR Youth Associations ~ Current ^ Potential Fall Softball Currently, Fall Adult Softball utilizes Orono Complex and Kuss Field Monday and Wednesday nights from 6:00 to 10:30pm. Adult Softball begins the end of August and continues through October (depending on the amount of rain-outs). • The cost for adult softball is $395.00/team • Teams play double headers • Maximum number of teams is usually 18 teams per league night, due to the poor lighting at Kuss Field Revenue (Based on 2010 numbers) Night Class Number of Revenue Teams Amounts Monday Men's Class D/DD 18 $ 7,110.00 Wednesday Co-Rec 18 $ 7,110.00 Total 36 $ 14,220.00 Expenses (Based on 2010 numbers) Expense Reason Expense Amount Staff 1 staff for 6hrs/week for 8 weeks at the rate of $17.00/hr $ 816.00 Umpire Fees $25.00/game at 36 games/week for 7 weeks $ 6,300.00 Supplies Softballs $ 0.00 Awards League and playoff trophies $ 150.00 Maintenance Unknown n/a Approximate Expense Total $ 7,266.00 Approximate Net Total f,954. Potential Fall Softball The ability to add an additional night of softball would provide the opportunity for growth and additional revenue. • The cost for adult softball is $395.00/team • Teams play double headers • Maximum number of teams is usually 18 teams per league night, due to the poor lighting at Kuss Field Revenue Night Class Number of Teams Revenue Amounts Monday Men's Class D/DD 18 $ 7,110.00 Tuesday Women's Class D/C 18 $ 13,050.00 Wednesday Co-Rec 18 $ 13,050.00 Total 54 $ 21,330.00 Expenses Expense Reason Expense Amount Staff 1 staff for 6hrs/week for 8 weeks at the rate of $17.00/hr $ 816.00 Umpire Fees $25.00/game at 54 games/week for 7 weeks $ 9,450.00 Awards League and playoff trophies $ 200.00 Maintenance Unknown n/a Approximate Expense Total $ 10,466.00 Approximate Net Total ~ 10,8E4.0C3 Fall Flag Football Fall Flag Football is held at the Orono Complex on Thursdays from 6 to 7pm. Program begins September and continues through October. • The cost for flag football is $35.00/participant • Fees do NOT include non-resident rate • Teams are coached by volunteers Revenue (Based on 2011 numbers capped at 60 due to loss of field space to Associations) Number of Revenue Class Participants Amounts Pre-K/1st Grade 60 $ 2,100.00 Total 60 $ 2,100.00 Number of Kids 2011 Participants Number of Teams Number of Fields Per Team Pre-K/1st Grade 60 6 9-11 3 Expenses (Based on 2011 numbers) Expense Reason Expense Staff 3 staff for 2hrs/week for 6 weeks at the rate of $10.00/hr $ 360.00 Uniforms 70 t-shirts at $4.00/t-shirt $ 280.00 Supplies Equipment upkeep $ 200.00 Maintenance Unknown n/a Approximate Expense Total $ 840.00 Approximate Net Total ~ 1,26(~.i"~'~ Potential Fall Flag Football The ability to move Fall Flag Football to Orono Complex would potentially increase participants in the program. The goal would be to have Fall Flag Football held at the Orono Complex on Thursdays from 6 to 7pm. The program begins September and continues through October. The complex would be available for Associations to use after 7pm. • The cost for Flag football would $35.00/participant • Fees do NOT include non-resident rate • Teams are coached by volunteers Revenue Number of Revenue Class Participants Amounts Pre-K/1st Grade 150 $ 5,250.00 Total 150 $ 5,250.00 Number of Number of Kids Number of Participants Teams Per Team Fields Fall Flag Football 150 12 10-12 6 Expenses Expense Reason Expense Amount Staff 6 staff for 2hrs/week for 6 weeks at the rate of $10.00/hr $ 720.00 Uniforms 160 t-shirts at $4.00/t-shirt $ 640.00 Supplies Equipment upkeep $ 200.00 Maintenance Unknown n/a Approximate Expense Total $ 1,560.00 Approximate Net Total ~ ~,6~O.C~l7 Potential Fall Soccer The goal would be to add Fall Soccer League to be held at the Kuss Field on Thursday from 6 to 8pm. The program would begin September and would continue through October. * The cost for the soccer league would be $35.00/participant * Fees do NOT include non-resident rate * Teams are coached by volunteers Revenue Class Number of Participants Revenue Amounts U5/U6 Soccer 48 $ 1,680.00 U7/U8 48 $ 1,680.00 Total 96 $3,360.00 Number of Number of Kids Number of Participants Teams Per Team Fields US/U6 48 4 30-12 2 U7/U8 48 4 10-12 2 Expenses Expense Reason Expense Amount Staff 2 staff for 3hrs/week for 6 weeks at the rate of $10.00/hr $ 360.00 Uniforms 110 t-shirts at $4.00/t-shirt and 96 socks at $2.90/pair $ 718.00 Supplies Equipment upkeep $ 200.00 Maintenance Unknown n/a Approximate Expense Total $ 1,278.00 Approximate Net Total 2,08~.OQ, Number of Times for Association Weekend Rental Baseball Softball Soccer Football Total k 5 4 8 0 16 ummer (14 Wee s) 0 5 8 8 21 Fall (13 Weeks) otal 5 9 16 8 37 Current Potential Adult Softball 10,380.00 20,860.00 Flag Football 2,310.00 2,310.00 T-Ball 7,960.00 7,960.00 Soccer 1,109.00 1,109.00 Lacrosse 360.00 360.00 Current Potential Adult Softball 6,954.00 10,864.00 Flag Football 1,260.00 3,690.00 Soccer 0.00 1,278.00 Current Potential ERPR 30,333.00 48,431.00 Youth Associations 9,884.00 8,768.00