3.3. SR 06-20-2011REQUEST FOR ACTION
TO ITEM NUMBER
Ci Council 3 3
AGENDA SECTION MEETING DATE PREPARED BY
Consent June 20, 2011 Jessica Miller, Executive
Secreta /De u Ci Clerk
ITEM DESCRIPTION REVIEWED BY
Special Event Permit: Sherburne County Agricultural Society Tina Allard, Ci Clerk
REVIEWED BY
Tim Simon, Finance Director
Action Requested
Council motion to approve a special event permit to the Sherburne County Agricultural Society for the
Sherburne County Fair and parade with the following conditions:
1. Applicant shall provide garbage cleanup immediately following the parade.
2. Signs shall be installed at the following locations no later than July 8, 2011:
^ Main Street and Morton Avenue (alerting westbound traffic)
^ West of Orono Road at Main Street and Joplin Street (for eastbound traffic)
^ On Joplin Street at Orono Parkway (alerting southbound traffic)
^ Proctor and Main Street (alerting southbound traffic)
The signs shall state:
Main Street Closed
July 15
6:30 pm.-8:30 p.m.
Parade
3. Applicant shall provide portable toilets and inform all parade staff of the location for the toilets
during parade staging.
4. Applicant shall ensure that all applicable fire codes have been met and all tents must be
inspected by the Fire Marshal's office.
5. Applicant shall provide the Elk River Fire Department, Division of Emergency Management,
with a copy of the Emergency Operations Plan to include, but not limited to, appropriate
annexes for severe weather.
6. Access to the public safety complex, including the rear entrance area, shall not be obstructed.
7. Candy may be handed out at the parade but is not allowed to be thrown from moving objects.
N:\Public Bodies\City Council\Council RCA\Licensing\Special Event\Parade Sher Fair.doc
Background/Discussion
The Sherburne County Fair is scheduled for July 14-17, 2011. The parade is scheduled for Friday, July 15.
Information about this event can be obtained at: http•//www.sherburnecountyfair.org/.
The parade route will begin on Main Street at Proctor Avenue and continue to the fairgrounds via Orono
Parkway.
The MN Department of Health inspects the food vendors and tests the water supply on an annual basis.
Multiple holding tanks for solid waste are pumped as needed. Forty-two portable toilets are located on
the fairgrounds. A security plan is submitted to the Sherburne County Sheriffls Department.
Financial Impact
Community Service Officers will install and remove no parking signage along the parade route. The
Police Department usually supplies approxitmately 20 officers and reserves to assist with blocking
intersections and directing traffic.
Attachments
^ None
Action Motion by Second by Vote
Follow Up
N:\Public Bodies\City Council\Councl RCA\Licensing\Special Event\Parade Sher Fair.doc