12-22-1997 CC MINMEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, DECEMBER 22, 1997
Members Present:
Mayor Duitsman, Councilmembers Dietz, Thompson, and
Holmgren. Councilmember Farber arrived at 6:08 p.m.
Members Absent: None
Staff Present:
Pat Klaers, City Administrator; Lori Johnson, Assistant City
Administrator; Sandra Thackeray, City Clerk; Paul Steinman,
Director of Economic Development; Steve Ach, City
Planner; Jeff Asfahl, Community Recreation Director; Terry Maurer,
City Engineer; and Peter Beck, City Attorney
1. Call Meetin.q To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council
was called to order at 6:00 p.m. by Mayor Duitsman.
2. Consider A.qenda
Item 3.4c., Pay Estimate #8 - Northbound Liquor, was added to the agenda.
Item 4.3A. - Police Personnel Issue, was added to the agenda.
COUNCILMEMBER DIETZ MOVED TO APPROVE THE DECEMBER 22, 1997, AGENDA AS
AMENDED. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION
CARRIED 4-0.
3. Consider Consent Aqenda
COUNCILMEMBER THOMPSON MOVED TO APPROVE THE CONSENT AGENDA AS
FOLLOWS:
3.1.
3.2.
3.3.
3.4a.
3.4b.
3.4c.
CHECK REGISTER - APPROVED
12/15/97 CITY COUNCIL MINUTES - APPROVED
SPECIAL ASSESSMENT REAPPORTIONMENTS FOR LAFAYE'I'I'E WOODS 2ND AND
HILLSIDE ESTATES 7TH -APPROVED
FINAL PAY ESTIMATE - HIGHWAY 10 AND SIMONET DRIVE - IN THE AMOUNT
OF 532,329.26 TO THOMAS & SONS - APPROVED
FINAL PAY ESTIMATE - HIGHWAY 10 AND PROCTOR INTERSECTION - IN THE
AMOUNT OF $14,107.36 TO THOMAS & SONS - APPROVED
PAY ESTIMATE #8 - NORTHBOUND LIQUOR - IN THE AMOUNT OF $34,053.00
TO THE FOLLOWING:
ANDERSON MECHANICAL - $20,819 - APPROVED
RELIANCE ELECTRICT - $3,887- APPROVED
B & B SHEET METAL & ROOFING, INC., - $3,336 - APPROVED
GATEWAY ACG, INC. - $130 - APPROVED
ST. CLOUD REFRIGERATION - 53,189- APPROVED
WELLINGTON SECURITY - $708- APPROVED
BLATZHEIM INDUSTRIES, INC. - $1,984- APPROVED
City Council Minutes
December 22, 1997
Page 2
COUNClLMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0.
4.1. Consider Purchase Aqreement with Country Rid.qe, Inc.
Director of Economic Development Paul Steinman reviewed this issue. He
explained that the issue pertains to the use of $198,769 of excess tax increment in
District No. 5. Paul indicated that the city is proposing to use the funds to
purchase a 4.4 acre parcel of property from Country Ridge, Inc., in the Elk River
West Business Park. He further explained that if there are funds remaining
following the land transaction, they are required to be returned to the county as
undesignated excess tax increment dollars. Paul Steinman indicated that the
EDA has unanimously voted in support of using these funds for the land purchase.
COUNCILMEMBER THOMPSON MOVED TO APPROVE AN EXPENDITURE OF UP TO
$198,769 IN EXCESS TAX INCREMENT DOLLARS FROM TAX IN~_,REMENT FINANCING
DISTRICT NO. 5 FOR THE PURCHASE OF APPROXIMATELY 4.4 ACRES FROM COUNTRY
RIDGE, INC. IN THE ELK RIVER WEST BUSINESS PARK AND THAT UPON CLOSING OF THE
TRANSACTION, THE PROPERTY BE TRANSFERRED FROM THE CITY TO THE ECONOMIC
DEVELOPMENT AUTHORITY. COUNCILMEMBER HOLMGREN SECONDED THE MOTION.
THE MOTION CARRIED 4-0.
(Councilmember Farber arrived at this time)
4.2. Consider Resolution Requestin.q Grant Funds for Park and Recreation Projects
Community Recreation Director Jeff Asfahl stated that the Minnesota Amateur
Sports Commission has recently introduced a grant program aimed at enhancing
recreational opportunities and fa,z:.lities for youth. He stated that the Park and
Recreation Commission recommended that he request funds from the MASC for
skate~ark development in the amount of $5,000, and construction of a
concession/shelter building at the new youth athletic sports complex in the
amount of $20,000. Jeff indicated that the request of $5,000 for the skatepark
would require a match from the city of $2,500, and the $20,000 grant request for
the concession/shelter building would require a $20,000 match of a combination
of cash and in-kind capital contributions from the city.
COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 97-131 REQUESTING
M.A.S.C. MIGHTY KIDS GRANT FUNDING FOR THE DEVELOPMENT OF A
CONCESSION/SHELTER AT THE YOUTH SPORTS COMPLEX. COUNCILMEMBER FARBER
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 97-132 REQUESTING
M.A.S.C. MIGHTY KIDS GRANT FUNDING/'OR THE DEVELOPMENT OF A SKATEPARK.
COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 5-0.
4.3.
Bud,qet Amendments
Assistant City Administrator Lori Johnson distributed a 1997 budget amendment
summary sheet. She reviewed the revenue and expenditure amendments. She
City Council Minutes
December 22, 1997
Page 3
explained that with the proposed amendments, the year-end revenues exceed
expenditures by $212,500.
Discussion was held regarding the fund balance. The Mayor suggested using
$115,000 of the fund balance to write down the East Highway 10 account and
deposit the remaining amount of the fund balance into a development fund.
After Council discussion it was the general consensus not to write down the East
Highway 10 fund at this time and to place $150,000 into a development fund.
The Council reviewed the 1997 Contingency Budget. The following requests were
discussed:
· Historical Society Contribution of $8,000
· Central Minnesota Initiative Fund of $2,500
· Rescue Retrieval Unit - $2,050
It was the consensus of the Council to authorize the $2,500 for the Central
Minnesota Initiative Fund and $2,050 for the purchase of a rescue retrieval unit.
Councilmember Farber suggested encumbering funds for the consideration of
leasing snowmobiles for the police department.
COUNCILMEMBER DIETZ MOVED TO APPROVE THE 1997 BUDGET AMENDMENTS AS
PRESENTED. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
COUNCILMEMBER DIETZ MOVED TO AUTHORIZE THE EXPENDITURE OF $2,500 FOR THE
CENTRAL MINNESOTA INITIATIVE FUND AND $2,050 FOR THE PURCHASE OF A RESCUE
RETRIEVAL UNIT. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
COUNCILMEMBER FARBER MOVED TO ENCUMBER FUNDS FOR THE POSSIBILITY OF
LEASING SNOWMOBILES FOR THE POLICE DEPARTMENT AND TO DIRECT THE POLICE
CHIEF TO RESEARCH THIS ISSUE. COUNCILMEMBER HOLMGREN SECONDED THE
MOTION. THE MOTION CARRIED 5-0.
COUNCILMEMBER DIETZ MOVED TO TRANSFER $150,000 OF THE 1997 GENERAL FUND
BALANCE TO THE DEVELOPMENT FUND. COUNCILMEMBER HOLMGREN SECONDED
THE MOTION. THE MOTION CARRIED 5-0.
4.3A. Request to Move Police Employee Kelly Keiner from Part Time to Full Time
Lori Johnson indicated that Chief Zerwas is requesting an increase in Kelly Keiner's
hours from 30 to 40 hours per week. He is also requesting to change her title to
from Office Service Worker to Secretary/Receptionist which better reflects her job
duties. Lori Johnson indicated that this has been budgeted for 1998.
COUNCILMEMBER FARBER MOVED THAT POLICE EMPLOYEE KELLY KEINER'S WORK
HOURS BE CHANGED FROM 30 TO 40 HOURS PER WEEK, THAT HER TITLE BE CHANGED
FROM OFFICE SERVICE WORKER TO SECRETARY RECEPTIONIST, THAT SHE MOVE TO A
PAY GRADE 5, STEP C AT $9.34 PER HOUR ON JANUARY 1, 1998, AND TO $9.76 PER
City Council Minutes
December 22, 1997
Page 4
HOUR ON JULY 1, 1998. COUNCILMEMBER HOLMGREN SECONDED THE MOTION.
THE MOTION CARRIED 5-0.
4.4. Consider the Resolution Initiatinq the Condemnation Process for Easement for the
Business Center Drive Expansion Project
City Engineer Terry Maurer explained that staff is requesting council consideration
to initiate condemnation proceedings for property owned by Mr. Bill Gagne. He
indicated that the city is interested in the property to obtain an easement for the
Business Center Drive improvements.
COUNCILMEMBER FARBER MOVED TO ADOPT RESOLUTION 97-133, RELATING TO
FINDING OF PUBLIC PURPOSE FOR THE ACQUISITION OF THE EASEMENT AND RIGHT-
OF-WAY FOR STREET AND UTILITY IMPROVEMENTS FOR BUSINESS CENTER DRIVE.
COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0.
4.5. Consider Ice Arena Commission Recommendation on Arena and Rink Names
4.6.
City Administrator Pat Klaers presented the entries for the "Name the Ice Arena
Contest." The Ice Arena Commission is recommending the following: that the
complex be named "Elk River Arena"; the old rink be named "The Barn"; and the
new rink be named "Olympic".
COUNCILMEMBER DIETZ MOVED TO APPROVE THE NAMES FOR THE ICE ARENA AS
RECOMMENDED BY THE ICE ARENA COMMISSION. COUNCILMEMBER THOMPSON
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
Pat Klaers reviewed the proposed sign for the ice arena. Discussion took place
regarding the fact that the actual name of the arena is not proposed for the sign.
COUNCILMEMBER FARBER MOVED TO APPROVE THE SIGN FOR THE ELK RIVER ARENA
AS RECOMMENDED BY THE ICE ARENA COMMISSION. COUNCILMEMBER
HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0.
Update/Discussion on the Herita,qe Landin.q I and II Drainaqe Issue
City Administrator Pat Klaers reviewed this issue with the Council. He indicated
that the situation has not yet been resolved. Staff is recommending that the City
hire a contractor to do the drainage work in the easement area provided that
the developer pay or reimburse the city for the expense.
Dennis Chuba indicated that he would prefer the City to hire the work done due
to the potential for a law suit. He further stated that he did not feel that the
developer should be responsible for the payment of the work, but agreed to do
SO.
COUNCILMEMBER DIETZ MOVED TO HIRE "BIG JOHNS" TO CORRECT THE DRAINAGE
ISSUE AS INDICATED IN THE COUNCIL PACKET, PROVIDED THAT DENNIS CHUBA
SIGNS A LETI'ER INDICATING THAT HE WILL PAY THE CITY $3,050 FOR THE WORK
City Council Minutes
December 22, 1997
Page 5
COMPLETED. COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION
CARRIED 5-0.
5. Open Mike
No one appeared for open mike.
6. Other Business
No other business.
7. Staff Updates
No staff updates.
8. Adjournment
COUNClLMEMBER HOLMGREN MOVED TO AUTHORIZE THE MAYOR TO ADJOURN
COUNCIL MEETINGS WITHOUT A COUNCIL MOTION. COUNCILMEMBER FARBEF,
SECONDED THE MOTION. THE MOTION CARRIED 5-0.
There being no further business, Mayor Duitsman adjourned the Council Meeting.
The meeting of the Elk River City Council was adjourned at 7:10 P.M.
Sandra Thackeray
City Clerk